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Microsoft Word 2007
Getting Started
Microsoft Office Button
The Ribbon (formerly toolbar)
Quick access Toolbar
Graphics
Symbols & Characters
Equations
Illustrations, Pictures & Smart Art
Watermarks
Working with Documents
Creating a New Document
Opening an Existing Document
Saving a Document
Save As or Renaming a Document
Working on Multiple Documents
Document Views
Close a Document
Proofing a Document
Spelling & Grammar
Thesaurus
Customize AutoCorrect
Create New Default Dictionary
Check Word Count
Customize Word Environment
Popular
Display
Proofing
Save
Advanced
Customize
Page Formatting
Page Margins & Orientation
Apply Page Boarder & Color
Insert Headers & Footers
Create Page break
Insert a Cover Page
Insert Blank Page
Editing a Document
Typing & Inserting Text
Selecting Text
Inserting Additional Text
Rearranging Blocks of Text
Deleting Blocks of Text
Search & Replace Text
Undo Changes
Macros
Recording a Macro
Running a Macro
Formatting Text
Styles
Changing Fonts & Size
Font Styles & Effects
Change Text Color
Highlight Text
Copy Formatting
Clear Formatting
Table of Contents
Mark TOC Entries
Create a Table of Contents
Update a Table of Contents
Delete a Table of Contents
Formatting Paragraphs
Change Paragraph Alignment
Indent Paragraph
Add Boarders & Shading
Apply Style
Create Links
Change Spacing Between Lines &
Paragraphs
Creating a Web Page
Entering Text
Hyperlinks
Saving Web Pages
Styles
Apply a Style
Create New Styles
Style Inspector
Lists
Bulleted & Numbered Lists
Nested Lists
Formatting Lists
Adding Tables
Create a New Table
Enter Data in Table
Modify Table Structure
Format a Table
References & Citations
Style
Citations
Placeholders
Manage Sources
Bibliography
Insert Footnote
Track Changes
Begin Track Changes
Document View
Accept or Reject Changes
Comments
The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close.
The Ribbon
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
Each of the tabs contains the following tools: Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.
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2. Working with Documents
Renaming Documents To rename a Word document while using the program:
Click the Office Button and find the file you want to rename.
Right-click the document name with the mouse and select Rename from the shortcut menu.
Type the new name for the file and press the ENTER key.
Working on Multiple Documents Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it.
Document Views There are many ways to view a document in Word.
Print Layout : This is a view of the document, as it would appear when printed. It includes
all tables, text, graphics, and images.
Full Screen Reading : This is a full view length view of a document. Good for viewing two
pages at a time.
Web Layout : This is a view of the document, as it would appear in a web browser.
Outline : This is an outline form of the document in the form of bullets.
Draft : This view does not display pictures or layouts, just text.
To view a document in different forms, click the document views shortcuts at the bottom of the screen
or:
Click the View Tab on the Ribbon
Click on the appropriate document view.
Close a Document To close a document:
Click the Office Button
Click Close
3. Customizing the Word Environment Word 2007 offers a wide range of customizable options that allow you to make Word work the best for you. To access these customizable options:
Click the Office Button
Click Word Options
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Popular These features allow you to personalize your work environment with language, color schemes, user name and allow you to access the Live Preview feature. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.
Save This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved.
Advanced This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.
Customize Customize allows you to add features to the Quick Access Toolbar. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.
4. Editing a Document Top
Rearranging Blocks of Text To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon. Insert picture of clipboard group labeled
Move text : Cut and Paste or Drag as shown above
Copy Text : Copy and Paste as above or use the Clipboard group on the Ribbon
Paste Text : Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the
Clipboard group to Paste, Paste Special, or Paste as Hyperlink
Deleting Blocks of Text Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.
Search and Replace Text To find a particular word or phrase in a document:
Click Find on the Editing Group on the Ribbon
To find and replace a word or phrase in the document, click Replace on the Editing Group of
the Ribbon.
Undo Changes To undo changes:
Click the Undo Button on the Quick Access Toolbar
5. Formatting Text
Styles A style is a format-enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.
Change Font Typeface and Size To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and
hovering over the new font typeface.
To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Clear Formatting To clear text formatting:
Select the text you wish to clear the formatting
Click the Styles dialogue box on the Styles Group on the Home Tab
Click Clear All
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6. Formatting Paragraphs Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.
Change Paragraph Alignment The paragraph alignment allows you to set how you want text to appear. To change the alignment:
Click the Home Tab
Choose the appropriate button for alignment on the Paragraph Group.
Align Left : the text is aligned with your left margin
Center : The text is centered within your margins
Align Right : Aligns text with the right margin
Justify : Aligns text to both the left and right margins.
Indent Paragraphs Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:
First Line : Controls the left boundary for the first line of a paragraph
Hanging : Controls the left boundary of every line in a paragraph except the first one
Left : Controls the left boundary for every line in a paragraph
Right : Controls the right boundary for every line in a paragraph
To indent paragraphs, you can do the following:
Click the Indent buttons to control the indent.
Click the I ndent button repeated times to increase the size of the indent.
Click the dialog box of the Paragraph Group
Click the Indents and Spacing Tab
Select your indents
Create Links Creating links in a word document allows you to put in a URL that readers can click on to visit a web page. To insert a link:
Click the Hyperlink Button on the Links Group of the Insert Tab.
Type in the text in the “Text to Display” box and the web address in the “Address” box.
Change Spacing Between Paragraphs and Lines You can change the space between lines and paragraphs by doing the following:
Select the paragraph or paragraphs you wish to change.
On the Home Tab, Click the Paragraph Dialog Box
Click the Indents and Spacing Tab
In the Spacing section, adjust your spacing accordingly
7. Styles Top The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents. Apply Styles There are many styles that are already in Word ready for you to use. To view the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:
Select the text
Click the Styles Dialog Box
Click the Style you choose
Creating New Styles You can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles.
New Styles To create a new style:
