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of the Army (HQDA), may be procured per AR 710–2. Before initiation of any procurement, action users will contact the.
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Inventory Management
Using Unit
Supply
System
(Manual
Procedures)
Headquarters Department of the Army Washington, DC 1 December 2016
Using Unit Supply System (Manual Procedures)
This major revision, dated 1 December 2016—
o Incorporates dual signature requirements for DA Form 1687 (para 2–28 f (4)).
o Revises requirements for automation accountability (para 4–38).
o Updates total package fielding procedures (para 4–42).
o Revises shop stock management (chap 8).
o Updates sensitive items and controlled cryptographic items based on AR 710–2 (para 9–9).
o Clarifies the quarterly sensitive items inventory (para 9–9).
o Revises petroleum management (chap 11).
o Removes prescribed load list 300-line limit (throughout).
o Moves ammunition management to DA Pam 700–16 (throughout).
o Revises communication security procedures (throughout).
o Eliminates CBS–X reporting requirement (throughout).
Contents—Continued
Contents—Continued
Contents—Continued
DA PAM 710– 2 – 1 • 1 December 2016 (^) ix
Figure 11–2: Sample Responsible Official/Approving Officer Appointment Memo, page 99 Figure 11–2: Sample responsible official/approving officer appointment memo---continued, page 99 Figure 11–2: Sample responsible official/approving officer appointment memo---continued, page 99 Figure 11–3: Basic Guide for Conducting Causative Research, page 103 Figure 11–4: Outside the continental United States storage tank sample submission schedule, page 113 Figure 11–4: Outside the continental United States storage tank sample submission schedule—Continued, page 113 Figure G–1: Julian date calendar perpetual, page 137 Figure G–2: Julian date calendar for leap years only, page 139
Glossary
DA PAM 710– 2 – 1 • 1 December 2016 (^1)
1–1. Purpose This pamphlet provides procedures for manually requesting, receiving, accounting for, issuing, and turning in supplies.
1–2. References See appendix A.
1–3. Explanation of abbreviations and terms See the glossary.
1–4. Requesting clarification and deviation of authority a. Use the chain of command to request clarification of this pamphlet as follows— (1) Use a memorandum when making a written request for clarification. Include in the letter the following: (a) Page and paragraph number in question. (b) Name and defense switched network (DSN) or commercial phone number of the requestor. (c) Each element in the chain of command receiving a clarification request will try to answer it. If it cannot be answered, send the request to the next higher element. This will ensure that available talent is used and that the quickest possible answers are given. (2) When Department of the Army (DA) clarification is necessary, Army commands (ACOMs), Army service compo- nent commands (ASCCs), and direct reporting units (DRUs) will send clarification requests to: Commandant, U.S. Army Quartermaster School (ATSM–CG), 1201 Adams Avenue Fort Lee, VA 23801–2102. b. Deviation from the procedures in this pamphlet will only be made with prior approval of the Deputy Chief of Staff (DCS), G–4. Use the guidance in AR 735–5 to prepare and process requests for deviation from accounting procedures. Request for deviation should explain the need for a deviation, how long it will last, how the waiver will help accomplish the mission, and how the end results will be measured. The request should include an opinion by the ACOM/ASCC/DRU legal officer. Send all requests for deviation through command channels to DCS, G–4 (DALO–SP), Washington, DC 20310–0500.
1–5. Nonapplicability of special items a. Unless specified by prescribing directives, this pamphlet does not apply when an Army element is accounting for the following items: (1) Army museums, historical artifacts, and art; see AR 870–20. (2) Army national cemeteries; see AR 290–5. (3) Issue and sale of personal clothing; see AR 700–84. (4) Safeguarding and controlling communications security material; see AR 380–40 and technical bulletin (TB) 380–
(5) Accounting for library materials; see AR 735–17. (6) Nonstandard materiel policy and intelligence procedures; see AR 381–143. (7) Supplies on stock record accounts, except for class V supplies. b. This pamphlet will be used in peacetime and wartime when operating using manual procedures. Theater of operations commanders will give implementing instructions as needed when the Secretary of the Army suspends any or all of this pamphlet.
1–6. Requesting an accounting waiver Use the guidance in AR 735–5 to request a property accounting waiver. Send requests through command channels to DCS, G–4 (DALO–SP), Washington, DC 20310.
1–7. Unit identification code and Department of Defense activity address code changes to property accounts When a parent unit maintaining a property book is notified that the unit identification code (UIC) and Department of Defense Activity Address Code (DODAAC) will be changed, take the following steps:
2 DA PAM 710–^2 – 1 •^ 1 December 2016
a. Prepare a lateral transfer using DA Form 3161 (Request for Issue or Turn-In) to transfer property from the old UIC/DODAAC to the new UIC/DODAAC. b. Obtain the losing document number from the existing register, post to block 3 of the DA Form 3161, close out the old register, and start a new document register using the new UIC/DODAAC. Obtain the gaining document number from the new register, and post it to block 4 of the DA Form 3161. c. Post the losing entry to each property book page (zero the page), and prepare a new property book page for each item. Post the gaining entry from the lateral transfer to the new pages.
1–8. General instructions for using this pamphlet Specific details on how to use, complete, and distribute forms in this pamphlet will be found in the text which accompanies the form. A set of general rules is provided below. Follow these instructions unless another action is specified. a. Spaces that do not require entries are left blank. Normally negative numbers, zero and N/A entries are not required. b. All entries on forms in this pamphlet will be clearly printed or typed except personal signatures and initials. Blue or black ink will be used unless a pencil entry is specified. Repetitive information may be entered by use of a rubber stamp. Electronic signatures as defined in AR 25–1 are authorized. c. Use only those abbreviations authorized by Army Publishing Directorate’s Abbreviations, Brevity Codes, and Acro- nyms Web site at http://www.apd.army.mil/abca/. The terms noun and noun nomenclature are used interchangeably.
Section I
Requesting Supplies
2–1. General This chapter gives procedures for requesting and receiving supplies. It includes procedures for keeping the document register and due-in status file and for requesting follow-up, cancellation, or modification of open requests.
2–2. The Uniform Materiel Movement and Issue Priority System The Uniform Materiel Movement and Issue Priority System (UMMIPS) provides a basis for managing movement of ma- teriel throughout the Department of Defense (DOD) distribution system during peacetime and war. This is done by assign- ing a 2-digit numeric code ranging from 01 through 15 to the supply request. This numeric code is referred to as a priority designator (PD). The PD is based on two factors. These factors are the unit’s force activity designation (FAD) and the urgency of need designator (UND) of the supply request. The UND directly corresponds to the equipment readiness code (ERC) on modification tables of organization and equipment (MTOEs). a. The force or activity designator. FADs are expressed by Roman numerals I, II, III, IV, and V. The permanent orders activating the unit usually include the assigned FAD. A unit has only one FAD. b. Determining the urgency of need designator. The UND is determined by the using unit personnel. The UND is used to express how urgently the unit needs the requested supplies. UNDs are identified by the letters A, B, and C. Select UNDs using the following guidelines: (1) UND A is used to request materiel meeting one or more of the following criteria: (a) Immediate end-use and without which the force or activity is unable to perform assigned operational missions or such a condition will occur within 15 days in the continental United States (CONUS) and 20 days overseas. (b) Required for immediate installation on or repair of mission-essential materiel. Without this materiel, the unit or activity is unable to perform assigned missions. (c) Required for immediate use for installation on or repair of support equipment (for example, ground support, fire- fighting) needed for the operation of mission-essential materiel. (d) Required for immediate use in replacement or repair of mission-essential training materiel. Without this materiel, the unit or activity is unable to perform its assigned training mission. (e) Required for immediate use in replacement or repair of essential physical facilities of an industrial or production activity. Without this material, the activity is unable to perform its assigned missions. (f) Required for immediate use to end an existing work stoppage at industrial or production activities that manufacture, modify, or maintain mission-essential materiel. (g) Required for immediate use to end an existing work stoppage on a production line performing maintenance and repair of unserviceable, intensive management or critical items.
4 DA PAM 710–^2 – 1 •^ 1 December 2016
b. Review paragraph 2–2 before sending requests to the supply source. Confirm the following checks before certifica- tion: (1) The item requested is authorized. (2) The quantity requested is the actual amount needed. (3) The need for the item corresponds to the PD assigned. c. Supply requests that are required by a maintenance request submitted by a supported unit do not have to be recertified. Instead, enter the maintenance job order number in column f of DA Form 2064 (Document Register for Supply Actions). d. In the Army National Guard (ARNG), the following additional individuals are responsible for the accurate assign- ment of PDs and will personally review or delegate in writing the authority to review PDs: (1) Chiefs of table of distribution and allowances (TDA) activities. (2) State maintenance officers.
2–4. The required delivery date The required delivery date (RDD) is a date on which the materiel must be delivered to the requisitioner. The RDD is not an essential element of data on the supply request but should be utilized if one of the following conditions exist: a. The item must be delivered to a certain point by a specific day, to meet one of the following conditions: (1) The scheduled departure date for a vessel or other carrier is such that future replenishment of the unit from current supply sources will not be practical after departure. (2) The scheduled deployment date for an operational force by a fixed date. (3) The emergency requirement for medical and disaster supplies to save life or prevent suffering and disaster. b. Commanders are responsible for using correct RDDs when assigned to supply requests. c. Enter the RDD on the supply requests as explained in the preparation instructions (see table 2–2). To schedule an RDD beyond the standard delivery date, see instructions in AR 725–50.
2–5. End item codes The end item code (EIC) is a three-position code replacing the weapon or equipment system designator code on requests for issue. The EIC is entered in card column (CC) 54 through 56 or block 18 of every request for issue, cancellation, and modification for repair parts having end item application. If no EIC has been assigned to the end item, leave blank. Repair parts do not show EICs on the Army master data file (AMDF) because one part may fit several end items. If two or more EICs are applicable to a single item, use the EIC that is applicable to the specific major end item that the part is being applied to. For example, if the part is being used to repair a radio which is installed on a truck, use the EIC for the radio, not the EIC for the truck.
Table 2– 2 Completion instructions (by block) for DA Form 2765 – 1 (Request for turn-in or issue)—Continued DA Form 2765–1 as request for issue A Enter the name and address of the supply support activity (SSA). B Enter the name and address of the requesting unit. 4 Enter the Federal supply class. 5 Enter the national item identification number (NIIN). 7 Enter the unit of issue. (^8) Enter the quantity. 9 – 10 Enter DODAAC. 11 Enter the Julian date. 12 Enter the document serial number. 18a Enter the proper end item code in block 18 or CC 54-56. EICs are listed in the AMDF for most major end item NSNs but not for repair part NSNs. Use the EIC that identifies the major end item for which the request applies. For example, If the part is being applied to a radio which is installed on a truck, use the EIC for the radio, not the truck. If an EIC has not been assigned to the end item, leave the EIC blank. 18b If a major end item request, (as shown above) enter the type of requirement code (TRC) (app E). Enter the code in the 2d and 3d positions of block 18. 19 Project code if assigned, otherwise leave blank. (^20) Enter the priority designator
DA PAM 710– 2 – 1 • 1 December 2016 (^5)
Table 2– 2 Completion instructions (by block) for DA Form 2765 – 1 (Request for turn-in or issue)—Continued 21 Enter required delivery date or leave blank. Enter “999” for not mission capable supply (NMCS) requests requiring expedited handling originating overseas (or in CONUS units deploying within 30 days.) For all other NMCS/anticipated not mission capa- ble supply (ANMCS) requests, enter “N” for NMCS or “E” for ANMCS in the 1st position of block 21. Entries in the 2d and 3d position of block 21 may indicate short required delivery date. When used, enter the number of days within which the materiel is required. 22 Enter the proper advice code (app B) to give specific instructions to the source of supply. Otherwise leave blank. L Enter the cost detail account number when required. O Enter one or two words that describe the item requested. P Enter the type, number, date, and page number of the authorizing publication and other applicable data, for example, support list allowance card (SLAC)/master priority list number.
2–6. Forms used to request supplies Table 2–2 lists the forms used to request supplies and the type supplies requested with the form. Units must submit all requests for supplies, regardless of source of supply (SOS), to the specific SSA that supports the unit for the class of supply requested. The systems catalog record will determine the SOS for the requested item. Manual forms should be used in the absence of automation and for contingency operations as a last resort during extended system outages.
2–7. Preparation of DA Form 2765– When used as a request for issue, DA Form 2765–1 is a four-part carbon interweaved or electronic form. When prepared, present the number of copies required by local needs. One copy may be filed in the due-in status file. Instructions for preparing a DA Form 2765–1 are in table 2–2.
2–8. Preparation of DA Form 3161 when used as a request for issue a. DA Form 3161 and DA Form 3161–1 (Request for Issue or Turn-In (Continuation Sheet)) may be used to request supplies from an SSA as shown in table 2–3.
Table 2– 3 Forms used to request supplies Form: DA Form 581 (Request for Issue and Turn-in of Ammunition) Used to Request: Ammunition and explosives. Form: DA Form 2765– 1 Used to Request: Expendable, durable, or nonexpendable single line item with national stock number (NSN) listed in the AMDF. Form: DA Form 3161 Used to Request: Ten or more line items of supplies normally provided by a Self-Service Supply Center (SSSC) when SSSCs are not available. Five or more line items of packaged class III items. Expendable medical items within a medical facility. Five or more lines of supplies normally ordered on a recurring basis. Examples are insignia, badges and individual awards. Form: DD Form 1348–6 (Single Line Item Requisition System) Used to Request: Non-NSN single line item. NSN single line item when the NSN is not listed in the AMDF. Modification work order (MWO) and modification kits. Classified items. All exception data requests.
b. Use DA Forms 3161 or 3161–1 only on a fill-or-kill basis. Due-outs are not made on these forms. c. Prepare enough copies of the forms to meet local needs. Instructions for preparing DA Form 3161 are in table 2–4. Overprinting of DA Form 3161 is authorized when the same items are requested frequently. When using an overprinted DA Form 3161 to request supplies, line through items and their corresponding blank quantity columns when those items are not requested. d. In the ARNG, the U.S. Property and Fiscal Office (USPFO) should publish specific instructions for using DA Form
2–9. Preparation of DA Form 581 when used as a request for issue DA Form 581 (Request for Issue and Turn-In of Ammunition) is used to request ammunition items. Prepare enough copies of the form to meet local needs. Keep a copy in suspense. Present all other copies to the ammunition supply point account- able officer.
DA PAM 710– 2 – 1 • 1 December 2016 (^7)
a. When possible, send the request to the SSA at the same time the unserviceable item is turned in. b. Request on a one-for-one basis.
Table 2– 5 Completion instructions (by block) DD Form 1348–6 as a request for issue for a non-national stock number item DD Form 1348–6 as a request for issue for a non-NSN item
1 – 7 Leave blank. 8 – 22 Enter the CAGE, when available, and the part number. When part number exceeds 10 digits, see note 2 below. 23 – 24 Enter the unit of issue. 25 – 29 Enter the quantity requested. Use all five positions. Enter zeros 0 to the left of the quantity.
30 – 35 Enter the unit DODAAC. 36 – 39 Enter the Julian date. 40 – 43 Enter the serial number. 44 Enter demand code. Use “R “for recurring or “N “for nonrecurring. 45 – 53 Leave blank.
54 – 56 Enter the proper end item code in CC 54-56. EICs are listed in the AMDF for most major end item NSN but not for repair part NSNs. Use the EIC that identifies the major end item for which the request applies. For example, if the part is being applied to a radio which is installed on a truck, use the EIC for the radio, not the truck. If an EIC has not been assigned to the end item, leave blank.
57–59 Enter project code if assigned. Otherwise, leave blank. 60–61 Enter the priority designator. 62–64 Enter required delivery date or leave blank. Enter “999“ for NMCS requests requiring expedited handling originating over- seas or in CONUS units deploying within 30 days. For all other NMCS/ANMCS requests, enter “N“ for NMCS or “E“ for ANMCS in CC 62. Entries in CC 63–64 may indicate short required delivery date. When short RDDs are used, enter the number of days within which the materiel is required. 60–66 Enter the proper advice code app B to give specific instructions to the source of supply. Otherwise, leave blank. 67–80 Leave blank. Identification data section (Completion instructions by block number)
5 Enter the type, number, date, and page number of the authorizing publication. 6 Enter one or two words that describe the item requested. 7 Enter complete item description. 8 Enter end item application. Enter other information if it is available. For PD 01–08, add on back of form the appropriate justifi- cation, signed by the commander (or his designee) of the requesting organization, that the item is required to remove a piece of equipment from deadline, or is needed to satisfy a mission essential requirement. Notes.
Table 2– 6 Completion instructions (by block) for DD Form 1348–6 as a request for issue for a national stock number item—Continued DD Form 1348–6 as a request for issue for an NSN item
1 – 7 Leave blank. 8 – 20 The NSN of the item requested. 21 – 22 Leave blank. 23 – 24 Enter the unit of issue.
25 – 29 Enter the quantity requested. Use all five positions. Enter zeros (0) to the left of the quantity. 30 – 35 Enter the unit DODAAC. 36 – 39 Enter the Julian date.
8 DA PAM 710–^2 – 1 •^ 1 December 2016
Table 2– 6 Completion instructions (by block) for DD Form 1348–6 as a request for issue for a national stock number item—Continued 40 – 43 enter the serial number. 44 Enter demand code. Use “R “for recurring or “N“ for nonrecurring. 45 – 53 Leave blank. 54 – 56 Enter the proper end item code in CC 54-56. EICs are listed in the AMDF for most major end item NSNs but not for repair part NSNs. Use the EIC that identifies the major end item for which the request applies. For example, if the part is being ap- plied to a radio which is installed on a truck, use the EIC for the radio, not the truck. If an EIC has not been assigned to the end item, leave blank. 57–59 Enter project code if assigned. Otherwise, leave blank. 60–61 Enter the priority designator. 62–64 Enter required delivery date or leave blank. Enter “999“ for NMCS requests requiring expedited handling originating over- seas (or in CONUS units deploying within 30 days). For all other NMCS/ANMCS requests, enter “N“ for NMCS or “E“ for ANMCS in CC 62. Entries in CC 63–64 may indicate short required delivery date. When short RDDs are used, enter the number of days within which the materiel is required. 65–66 Enter the proper advice code (app B) to give specific instructions to the source of supply. Otherwise, leave blank. 67–80 Leave blank. Identification data section Notes.
2–12. Capable and anticipated not mission capable supply a. ANMCS requests and NMCS requests are to be initiated when a maintenance work stoppage has occurred because an item of supply is not available at the maintenance activity to continue repairs or to return a piece of equipment to mission capable status. If the end item has an assigned EIC, the EIC should be entered in block 18, or blocks 54 through 56 on the request-for-issue DA Form 2765–1. b. An ANMCS request is required when such a condition is anticipated. Submit these requests for only the quantity required to return the equipment to mission capable status. (1) For NMCS conditions requiring expedited handling originating overseas (or in CONUS units alerted for deployment within 30 days), use the following procedures: (a) Requesting unit will possess FAD I, II, or III. (b) Enter PD 01–03 in block 20 (CC 60–61). Use the PD relating to UND A and the unit’s FAD. See table 2–1. (c) Enter 999 in block 21 (CC 62–64). (d) Enter the proper EIC in block 18 or CC 54–56. EICs are listed in the AMDF for most major end items but not for repair-part NSNs. Use the EIC that identifies the major end item for which the request applies. If you cannot identify the specific end item, or if no EIC has been assigned to the end item, leave the EIC blank. (2) For all other CONUS or overseas NMCS requests other than 999 or ANMCS requests (all FADs), use these proce- dures. (a) Enter an “N” in the first position of block 21 (CC 62) for NMCS requests. (b) Enter an “E” in the first position of block 21 (CC 62) for ANMCS requests. (c) Short RDDs may be entered in the second and third positions of block 21 (CC 63–64). When used, enter the number of days within which the materiel is required. (d) Enter PD 01–08 in block 20 (CC 60–61). For ANMCS, use the PD relating to UND B in units having FAD I, II, or III and UND A in units having FAD IV or V. Use table 2–1. (e) Enter the proper EIC in block 18 or CC 54–56. EICs are listed for most major end item NSNs but not for repair-part NSNs. Use the EIC that identifies the major end item for which the request applies. If you cannot identify the specific end item, or if no EIC has been assigned to the end item, leave the EIC blank.
2–13. Modification work order and modification kits Units are not authorized to request MWO kits. The U.S. Army Materiel Command (AMC) sponsoring agency is responsi- ble for issue and installation of MWO kits at no cost to the unit. If units receive equipment that was not modified in accordance with current MWOs in effect, the unit must notify its supporting support operations officer and MWO coordi- nator at the Logistics Readiness Center (LRC) and, as applicable, the major subordinate command (MSC) item manager