Using Unit Supply System (Manual Procedures), Study notes of Accounting

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UNCLASSIFIED

Department of the Army

Pamphlet 710–2–

Inventory Management

Using Unit

Supply

System

(Manual

Procedures)

Headquarters Department of the Army Washington, DC 1 December 2016

SUMMARY of CHANGE

DA PAM 710–2–

Using Unit Supply System (Manual Procedures)

This major revision, dated 1 December 2016—

o Incorporates dual signature requirements for DA Form 1687 (para 2–28 f (4)).

o Revises requirements for automation accountability (para 4–38).

o Updates total package fielding procedures (para 4–42).

o Revises shop stock management (chap 8).

o Updates sensitive items and controlled cryptographic items based on AR 710–2 (para 9–9).

o Clarifies the quarterly sensitive items inventory (para 9–9).

o Revises petroleum management (chap 11).

o Removes prescribed load list 300-line limit (throughout).

o Moves ammunition management to DA Pam 700–16 (throughout).

o Revises communication security procedures (throughout).

o Eliminates CBS–X reporting requirement (throughout).

Contents—Continued

Contents—Continued

Contents—Continued

• ii DA PAM 710–^2 – 1 • 1 December
• Forms used to request supplies • 2–6, page
• Preparation of DA Form 2765–1 • 2–7, page
• Preparation of DA Form 3161 when used as a request for issue • 2–8, page
• Preparation of DA Form 581 when used as a request for issue • 2–9, page
• Preparation of DD Form 1348–6 as a request for issue • 2–10, page
• Special Request Instructions, page Section II
• Requests for recoverable or nonexpendable components • 2–11, page
• Capable and anticipated not mission capable supply • 2–12, page
• Modification work order and modification kits • 2–13, page
• Classified communication security items • 2–14, page
• Requests for items in addition to authorized allowances • 2–15, page
• Preparation for overseas movement requests • 2–16, page
• Requests for construction-type equipment • 2–17, page
  • cial vehicles or commercial design tactical vehicles • 2–18, page Request for repair parts in support of commercial construction equipment , materiel handling equipment , and commer-
• Requests for medical items • 2–19, page
• Exception data requests • 2–20, page
• Document Register, Supply Status, and Due-In Status File Procedures, page Section III
• Keeping DA Form 2064/electronically generated DA Form 2064 • 2–21, page
• Supply status • 2–22, page
• Follow-up, Cancellation, Modification, and Reconciliation Procedures, page Section IV
• Follow-up procedures • 2–23, page
• Follow up on a shipment (request for transportation status) • 2–24, page
• Cancellation procedures • 2–25, page
• Modification of previously submitted requests • 2–26, page
• Reconciliation or validation of supply requests • 2–27, page
• Receiving Supplies, page Section V
• Authorization to request or receipt for supplies • 2–28, page
• Receipt documents • 2–29, page
• Recovered property • 2–30, page
• Chapter
• Disposition of Property, page
• Turn-in Procedures, page Section I
• When property is turned in • 3–1, page
• Where property is turned in • 3–2, page
• Forms used for turn-ins • 3–3, page
• Special Turn-In Instructions, page Section II
• Turn-in of property book and nonexpendable items • 3–4, page
• Reporting and turn-in of classified communication security materiel • 3–5, page
• Turn-in of expendable and durable supplies • 3–6, page
• Disposal of batteries • 3–7, page
• Turn-in of “found on installation” property • 3–8, page
• Turn-in of temporary loan materiel • 3–9, page
• Turn-in of returnable containers • 3–10, page
• Return of discrepant shipments • 3–11, page DA PAM 710– 2 – 1 • 1 December 2016 iii
• Return of property issued to support DA-approved emergency requirements • 3–12, page
• Turn-in of parachutes and components • 3–13, page
• Turn-in information management processing equipment items • 3–14, page
• Return of items to the self-service supply center • 3–15, page
• Product Quality Deficiency Reports Exhibit Return Program • 3–16, page
• Lateral Transfer of Property, page Section III
• Transfer approval • 3–17, page
• Transfer procedures • 3–18, page
• Transfer of organizational clothing and individual equipment when a unit moves • 3–19, page
• Substitution procedures • 3–20, page
• Chapter
• Accounting for Property, page
• Property Book Accounting, page Section I
• Items that require property book accounting • 4–1, page
• Other on-hand items • 4–2, page
• Types of property • 4–3, page
• Organization of the property book • 4–4, page
• Appointing the property book officer • 4–5, page
• Transfer of accountability • 4–6, page
• Preparation of property book records • 4–7, page
• Preparation of property book pages for substitute items • 4–8, page
• Posting accounting data on DA Form 3328 • 4–9, page
• Posting management data on DA Form 3328 • 4–10, page
• Posting entries on DA Form 3328–1 • 4–11, page
• Correcting entries to property book pages • 4–12, page
• Remaking property book pages • 4–13, page
• Converting to an automated property accounting system • 4–14, page
• Disposition of property book pages • 4–15, page
• Keeping the supporting document files • 4–16, page
• Lost, stolen or destroyed property books • 4–17, page
• Closing the property book account • 4–18, page
• Minor Property Book Adjustments, page Section II
• Discrepancies in makes, models, sizes or obvious errors in serial numbers • 4–19, page
• National stock number changes • 4–20, page
• Unit of issue changes that affect the balance on hand • 4–21, page
• Change in accounting requirements (accountable to nonaccountable) • 4–22, page
• Change in accounting requirements (nonaccountable to accountable) • 4–23, page
• Assembly of an end item • 4–24, page
• Disassembly of an end item • 4–25, page
• Consumption of class I, II, III, basic loads or class V combat load • 4–26, page
• Small arms serial number registration and reporting • 4–27, page
• Special Accounting Procedures, page Section III
• Negotiable media • 4–28, page
• Disposition of aviation fuel identaplates • 4–29, page
• Items obtained from Defense Logistics Agency Disposition Services through the supply support activity • 4–30, page
• Temporary assets • 4–31, page
• Semitrailers of motor transport units • 4–32, page
• iv DA PAM 710–^2 – 1 • 1 December Contents—Continued
• Medical assemblies and equipment sets • 4–33, page
• Support items authorized separately • 4–34, page
• Accounting for field wire in the Army National Guard • 4–35, page
• Accounting for commercial leased vehicles • 4–36, page
  • system • 4–37, page Accounting for General Services Administration long-term assignment vehicles under interagency fleet management
• Accounting for information management processing equipment • 4–38, page
• Assigning responsibility for lease property other than information management processing equipment • 4–39, page
• Accounting for chaplain kits and other nonexpendable, nonrecoverable, ecclesiastical supplies • 4–40, page
• Accounting for system furniture • 4–41, page
• Total package fielding • 4–42, page
• Air delivery material • 4–43, page
• Confiscated property • 4–44, page
• Chapter
• Assigning Responsibility for Property, page
• Overview • 5–1, page
• The property book • 5–2, page
• Hand receipt procedures • 5–3, page
• Temporary hand receipt procedures • 5–4, page
• Temporary loan of Army National Guard and U.S. Army Reserve equipment to the active component • 5–5, page
• Use of DA Form 3749 (Equipment Receipt) • 5–6, page
• Management of property by use of an inventory list • 5–7, page
• Chapter
• Controlling Components of End Items, page
• Hand-receipt annex procedures • 6–1, page
• Component hand-receipt procedures • 6–2, page
• Tool room procedures • 6–3, page
• Cash sales of hand tools • 6–4, page
• Chapter
• Management of Basic and Operational Loads, page
• General • 7–1, page
  • 2, page Basic loads of class I, II, III, IV, V (ammunition combat load), and VIII (except medical repair parts) supplies • 7–
• Basic loads of class II (durable and expendable), III, IV, and VIII (except medical repair parts) supplies • 7–3, page
• Operational load of class I supplies • 7–4, page
• Operational loads of class II, III(P), IV, and VIII (except medical repair parts) supplies • 7–5, page
• Operational load of class III (bulk) supplies • 7–6, page
• Chapter
• Repair Parts Procedures, page
• Overview • 8–1, page
• Units authorized shop stock • 8–2, page
• Communications security maintenance activity shop stock • 8–3, page
• Location of shop stock and records • 8–4, page
• Initial shop stock stockage for newly activated units and units having changes in assigned equipment • 8–5, page
• Initial mandatory parts lists • 8–6, page
• Updating shop stock records when initial mandatory parts lists are received • 8–7, page
• Preparing, processing, and updating DA Form 2063–R • 8–8, page
• Preparing request documents • 8–9, page
• Requests for shop stock items • 8–10, page
• Forecasting shop stock requirements • 8–11, page
• Reparable management • 8–12, page
• Posting the DA Form 2064 • 8–13, page
• Keeping the due-in status file • 8–14, page DA PAM 710– 2 – 1 • 1 December 2016 v
• Follow-up, cancellation, and modification of requests • 8–15, page
• Reconciliation and validation of supply requests with the supply support activity • 8–16, page
• Preparing and maintaining DA Form 3318 • 8–17, page
• Review of DA Form 3318 and inventory of the shop stock • 8–18, page
• Keeping the nonstocked item demand file • 8–19, page
• How to determine initial stockage level for a demand supported item • 8–20, page
• Adjusting shop stock authorized stockage quantities • 8–21, page
• Deletion and retention of shop stock items • 8–22, page
• Chapter
• Inspection and Inventory Procedures, page
• Inspection and inventory approach, page Section I
• Command inspections • 9–1, page
• Receipt and issue of property inventory • 9–2, page
• Change of hand receipt holder inventory • 9–3, page
• Change of responsible official in the U.S. Army Reserve • 9–4, page
• Tool room inventory • 9–5, page
• Annual or cyclic inventory • 9–6, page
• Change of property book officer inventory • 9–7, page
• Annual property book officer inventory • 9–8, page
• Sensitive item inventory • 9–9, page
• Weapons and ammunition inventories • 9–10, page
• Special inventory procedures for classified communication security equipment • 9–11, page
• Annual central issue facility property book inventory • 9–12, page
• Army National Guard Reconciliation Procedures, page Section II
• United States Property and Fiscal Office reconciliation • 9–13, page
• Reconciliation reports • 9–14, page
• Chapter
• Organizational Clothing and Individual Equipment Procedures, page
• General • 10–1, page
• Items authorized for stockage • 10–2, page
• Computing stockage at an organizational clothing and individual equipment issue point • 10–3, page
• Classification of organizational clothing and individual equipment • 10–4, page
• Organizational clothing and individual equipment property book procedures • 10–5, page
• Organizational clothing and equipment records • 10–6, page
• Summary procedures • 10–7, page
• Issue procedures (in-processing) • 10–8, page
• Camouflage maternity uniforms • 10–9, page
• Turn-in procedures (out-processing) • 10–10, page
• Other issues and turn-ins • 10–11, page
  • 12, page Lost, damaged, and destroyed organizational clothing and individual equipment (other than fair wear and tear) • 10–
  • tional clothing and individual equipment • 10–13, page Cash collections of organizational clothing and individual equipment to replace lost, damaged, or destroyed organiza-
• Exchange procedures • 10–14, page
  • 15, page Reconciliation of organizational clothing and individual equipment records with documented personnel losses • 10–
• Organizational clothing and individual equipment property book inventory • 10–16, page
• Organizational clothing and individual equipment record inventory • 10–17, page
• Transfer of organizational clothing and individual equipment to and from central issue facilities • 10–18, page
• vi DA PAM 710–^2 – 1 • 1 December Contents—Continued
• Closing the property book account • 10–19, page
• Aviation central issue facility • 10–20, page
• Clothing and equipment issued for Army National Guard air weather flight personnel • 10–21, page
• Chapter
• Petroleum Management, page
• Off-Post Purchase or Procurement of Petroleum Products for Convoy and Vehicle Refueling, page Section I
• Use of military installations • 11–1, page
• Use of local purchase • 11–2, page
• Purchase or procurement of aviation products • 11–3, page
• Use of Defense Logistics Agency energy contracts • 11–4, page
• Use of fleet fuel commercial charge card • 11–5, page
• Instructions for obtaining and using commercial fuel cards, page Section II
• Obtaining a commercial fuel card • 11–6, page
• Using and securing commercial fuel cards • 11–7, page
• Use of DD Form 1898 (Energy Sale Slip) • 11–8, page
• Bulk Petroleum, page Section III
• Bulk petroleum accountability • 11–9, page
• Appointment of responsible official and approving officer • 11–10, page
• Customer or using unit control of bulk petroleum • 11–11, page
• Use of DA Form 3643 • 11–12, page
• Use of DA Form 3644 • 11–13, page
• Use of DD Form 2921 and DD Form 2921–C • 11–14, page
• Use of DD Form 1348–8 • 11–15, page
• Use of DD Form 2920 (DOD MILSPETS Transfer of Account Document) • 11–16, page
• Causative research • 11–17, page
• Automated fuel dispensing systems • 11–18, page
• Bulk fuel storage tanks • 11–19, page
• Allowable Losses or Gains for Bulk Petroleum, page Section IV
• Losses or gains as management guides for Army-owned bulk petroleum products • 11–20, page
• Computation of losses or gains allowances • 11–21, page
• Ordering and Receiving Procedures for Bulk Petroleum Products from Commercial Sources, page Section V
• Ordering procedures • 11–22, page
• Controls required to receive bulk petroleum from commercial contractors • 11–23, page
• Quantity determination: forward operating base destination • 11–24, page
• Quality Surveillance Procedures, page Section VI
• Packaged petroleum products • 11–25, page
• Packaged petroleum products shelf life • 11–26, page
• Bulk storage tanks • 11–27, page
• Bulk petroleum products purchased in the continental United States • 11–28, page
• Filter/Separator effectiveness • 11–29, page
• Sample tags (DD Form 2927) • 11–30, page
• Sample submission log • 11–31, page
• Requirements submission, page Section VII
  • submission schedule published by U.S. Army Petroleum Center • 11–32, page Estimated requirements for petroleum products for contract bulletins and all other purchase programs according to the
• Methods of requirements submission • 11–33, page
• Requirement revision • 11–34, page
• Mobilization or activation requirements • 11–35, page
• Fuel infrastructure engineering support, page Section VIII
• The U.S. Army Petroleum Center is the Army Service control point • 11–36, page
• Defense Logistics Agency Energy support of Army facilities holding capitalized fuel • 11–37, page
• Army petroleum military construction program • 11–38, page
• Fuel facility optimization program • 11–39, page
• Supply support activity supply points, page Section IX
• Accounting for bulk petroleum • 11–40, page
• Engineering technical review program • 11–41, page
• Chapter
• Hazardous Material Management Program, page
• General • 12–1, page
• Hazardous material management for material used in daily operations • 12–2, page
• Basic loads of hazardous material • 12–3, page
• Reporting on-hand quantities of hazardous material • 12–4, page
• Requesting issue and turn-in of hazardous material • 12–5, page
• Local purchase of hazardous material • 12–6, page
• A. References, page Appendixes
• B. Advice Codes, page
• C. Status or Rejection Codes (AR 725–50), page
• D. Mode of Shipment Codes, page
• E. Type of Requirement Codes, page
• F. Return Advice Codes, page
• G. Julian Date Calendar, page
• H. MILSTRIP standard requisitioning and issue procedures document identifier codes, page
• I. Sensitive Item Supply Management, page
• Table 2–1: Priority designator table (relating force or activity urgency of need designator, page Table List
• Table 2–2: Completion instructions (by block) for DA Form 2765–1 (Request for turn-in or issue), page
• Table 2–3: Forms used to request supplies, page
• Table 2–4: Completion instructions (by block) for DA Form 3161 as a request for issue, page
  • item, page Table 2–5: Completion instructions (by block) DD Form 1348–6 as a request for issue for a non-national stock number
  • item, page Table 2–6: Completion instructions (by block) for DD Form 1348–6 as a request for issue for a national stock number
  • AE1), page Table 2–7: Completion instructions (by block) for DA Form 2765–1 (Supply Status Card, document identifier code
• viii DA PAM 710–^2 – 1 • 1 December Contents—Continued
  • AS1), page Table 2–8: Completion instructions (by block) for DA Form 2765–1 (Supply Status Card, document identifier code
  • AU1 reply to cancellation request), page Table 2–9: Completion instructions (by block) for DA Form 2765–1 (Shipment Status Card, document identifier code
• Table 2–10: Completion instructions (by block) for DA Form 1687, page
• Table 3–1: Forms used for turn-in, page
• Table 3–2: Completion instructions (by block) for DA Form 2765–1 request for turn-in, page
• Table 3–3: Completion instructions (by block) for DA Form 3161 as a lateral transfer, page
• Table 4–1: Completion instructions (by block) for DA Form 3328, page
• Table 4–2: Sample DA Form 3328–1, page
• Table 5–1: Completion instructions (by block) for DA Form 2062 prepared as a hand or subhand receipt, page
• Table 5–2: Completion instructions (by block) for DA Form 3161 prepared as a change document, page
• Table 5–3: Completion instructions for completing DA Form 3161 as a change document, page
• Table 5–4: Completion instructions (by block) for DA Form 3749 prepared as a change document, page
• Table 5–5: Completion instructions (by block) for DA Form 2062 prepared as an inventory list, page
• Table 6–1: Completion instructions (by block) for DA Form 2062 for hand receipt annex, page
• Table 6–2: Completion instructions (by block) for DA Form 2062 for component hand receipt, page
• Table 6–3: Completion instructions (by block) for DA Form 2062 for hand receipt with end item components, page
• Table 7–1: Completion instructions (by block) for DA Form 2063–R, page
• Table 7–2: Completion instructions (by block) for DA Form 2063–R, page
• Table 7–3: Completion instructions (by block) for DA Form 3318 for a class II, IV, or VIII basic load items, page
• Table 8–1: Completion instructions(by block) for DA Form 3318, sample of record of demands, page
• Table 9–1: , page
• Table 10–1: Completion instructions (by block) for DA Form 3328—Reverse Side, page
  • individual equipment, page Table 10–2: Organizational clothing and individual equipment record to assign responsibility for organized clothing and
• Table 10–3: Organizational clothing and individual equipment transaction summary, page
• Table 11–1: Information, page
• Table 11–2: Completion instructions(by block) for DA Form 5830–R , page
• Table 11–3: DA Form 3644, page
• Table 11–4: Completion instructions (by block) for DA Form 3643, page
• Table 11–5: Completion instructions (by block) for DA Form 3857, page
• Table 11–6: Completion instructions (by block) for DA Form 1300–4, page
• Table 11–7: Shelf-life code, page
• Table 11–8: Completion instructions (by block) for DA Form 5832–R, page
• Table 11–9: Storage tank sampling frequency, page
• Table 11–10: Completion instructions (by block) for DD Form 2927, page
• Table 11–11: Sampling containers, page
• Table 11–12: Completion instructions (by block) for the semiannual tank status report, page
• Table 11–13: Completion instructions (by block) for the tanks facility data sheet, page
• Table B–1: Advice codes for customer requests, page
• Table C–1: Type of requirement codes and explanations, page
• Table D–1: Mode of Shipment Codes and Explanations, page
• Table E–1: Type of requirement code explanation, 2nd position, page
• Table E–2: Type of requirement code explanation*—3rd position, page
• Table F–1: Return advice codes and explanations, page
• Table H–1: Document identifier codes, page
• Figure 2–1: Completion instructions (by block) for DA Form 2064 actions, page Figure List
• Figure 2–1: Completion instructions (by block) for DA Form 2064 actions—Continued, page
• Figure 4–1: Sample DA Form 3328, showing entries for a substitute item, page
• Figure 9–1: Sample memorandum for cyclic inventory, page
• Figure 9–2: Sample of a memorandum reporting annual property book inventory results, page
• Figure 11–1: Samples of DD Form 1898 and DD Form 1896, page

Contents—Continued

DA PAM 710– 2 – 1 • 1 December 2016 (^) ix

Figure 11–2: Sample Responsible Official/Approving Officer Appointment Memo, page 99 Figure 11–2: Sample responsible official/approving officer appointment memo---continued, page 99 Figure 11–2: Sample responsible official/approving officer appointment memo---continued, page 99 Figure 11–3: Basic Guide for Conducting Causative Research, page 103 Figure 11–4: Outside the continental United States storage tank sample submission schedule, page 113 Figure 11–4: Outside the continental United States storage tank sample submission schedule—Continued, page 113 Figure G–1: Julian date calendar perpetual, page 137 Figure G–2: Julian date calendar for leap years only, page 139

Glossary

DA PAM 710– 2 – 1 • 1 December 2016 (^1)

Chapter 1

General

1–1. Purpose This pamphlet provides procedures for manually requesting, receiving, accounting for, issuing, and turning in supplies.

1–2. References See appendix A.

1–3. Explanation of abbreviations and terms See the glossary.

1–4. Requesting clarification and deviation of authority a. Use the chain of command to request clarification of this pamphlet as follows— (1) Use a memorandum when making a written request for clarification. Include in the letter the following: (a) Page and paragraph number in question. (b) Name and defense switched network (DSN) or commercial phone number of the requestor. (c) Each element in the chain of command receiving a clarification request will try to answer it. If it cannot be answered, send the request to the next higher element. This will ensure that available talent is used and that the quickest possible answers are given. (2) When Department of the Army (DA) clarification is necessary, Army commands (ACOMs), Army service compo- nent commands (ASCCs), and direct reporting units (DRUs) will send clarification requests to: Commandant, U.S. Army Quartermaster School (ATSM–CG), 1201 Adams Avenue Fort Lee, VA 23801–2102. b. Deviation from the procedures in this pamphlet will only be made with prior approval of the Deputy Chief of Staff (DCS), G–4. Use the guidance in AR 735–5 to prepare and process requests for deviation from accounting procedures. Request for deviation should explain the need for a deviation, how long it will last, how the waiver will help accomplish the mission, and how the end results will be measured. The request should include an opinion by the ACOM/ASCC/DRU legal officer. Send all requests for deviation through command channels to DCS, G–4 (DALO–SP), Washington, DC 20310–0500.

1–5. Nonapplicability of special items a. Unless specified by prescribing directives, this pamphlet does not apply when an Army element is accounting for the following items: (1) Army museums, historical artifacts, and art; see AR 870–20. (2) Army national cemeteries; see AR 290–5. (3) Issue and sale of personal clothing; see AR 700–84. (4) Safeguarding and controlling communications security material; see AR 380–40 and technical bulletin (TB) 380–

(5) Accounting for library materials; see AR 735–17. (6) Nonstandard materiel policy and intelligence procedures; see AR 381–143. (7) Supplies on stock record accounts, except for class V supplies. b. This pamphlet will be used in peacetime and wartime when operating using manual procedures. Theater of operations commanders will give implementing instructions as needed when the Secretary of the Army suspends any or all of this pamphlet.

1–6. Requesting an accounting waiver Use the guidance in AR 735–5 to request a property accounting waiver. Send requests through command channels to DCS, G–4 (DALO–SP), Washington, DC 20310.

1–7. Unit identification code and Department of Defense activity address code changes to property accounts When a parent unit maintaining a property book is notified that the unit identification code (UIC) and Department of Defense Activity Address Code (DODAAC) will be changed, take the following steps:

2 DA PAM 710–^2 – 1 •^ 1 December 2016

a. Prepare a lateral transfer using DA Form 3161 (Request for Issue or Turn-In) to transfer property from the old UIC/DODAAC to the new UIC/DODAAC. b. Obtain the losing document number from the existing register, post to block 3 of the DA Form 3161, close out the old register, and start a new document register using the new UIC/DODAAC. Obtain the gaining document number from the new register, and post it to block 4 of the DA Form 3161. c. Post the losing entry to each property book page (zero the page), and prepare a new property book page for each item. Post the gaining entry from the lateral transfer to the new pages.

1–8. General instructions for using this pamphlet Specific details on how to use, complete, and distribute forms in this pamphlet will be found in the text which accompanies the form. A set of general rules is provided below. Follow these instructions unless another action is specified. a. Spaces that do not require entries are left blank. Normally negative numbers, zero and N/A entries are not required. b. All entries on forms in this pamphlet will be clearly printed or typed except personal signatures and initials. Blue or black ink will be used unless a pencil entry is specified. Repetitive information may be entered by use of a rubber stamp. Electronic signatures as defined in AR 25–1 are authorized. c. Use only those abbreviations authorized by Army Publishing Directorate’s Abbreviations, Brevity Codes, and Acro- nyms Web site at http://www.apd.army.mil/abca/. The terms noun and noun nomenclature are used interchangeably.

Chapter 2

Requesting and Receiving Supplies

Section I

Requesting Supplies

2–1. General This chapter gives procedures for requesting and receiving supplies. It includes procedures for keeping the document register and due-in status file and for requesting follow-up, cancellation, or modification of open requests.

2–2. The Uniform Materiel Movement and Issue Priority System The Uniform Materiel Movement and Issue Priority System (UMMIPS) provides a basis for managing movement of ma- teriel throughout the Department of Defense (DOD) distribution system during peacetime and war. This is done by assign- ing a 2-digit numeric code ranging from 01 through 15 to the supply request. This numeric code is referred to as a priority designator (PD). The PD is based on two factors. These factors are the unit’s force activity designation (FAD) and the urgency of need designator (UND) of the supply request. The UND directly corresponds to the equipment readiness code (ERC) on modification tables of organization and equipment (MTOEs). a. The force or activity designator. FADs are expressed by Roman numerals I, II, III, IV, and V. The permanent orders activating the unit usually include the assigned FAD. A unit has only one FAD. b. Determining the urgency of need designator. The UND is determined by the using unit personnel. The UND is used to express how urgently the unit needs the requested supplies. UNDs are identified by the letters A, B, and C. Select UNDs using the following guidelines: (1) UND A is used to request materiel meeting one or more of the following criteria: (a) Immediate end-use and without which the force or activity is unable to perform assigned operational missions or such a condition will occur within 15 days in the continental United States (CONUS) and 20 days overseas. (b) Required for immediate installation on or repair of mission-essential materiel. Without this materiel, the unit or activity is unable to perform assigned missions. (c) Required for immediate use for installation on or repair of support equipment (for example, ground support, fire- fighting) needed for the operation of mission-essential materiel. (d) Required for immediate use in replacement or repair of mission-essential training materiel. Without this materiel, the unit or activity is unable to perform its assigned training mission. (e) Required for immediate use in replacement or repair of essential physical facilities of an industrial or production activity. Without this material, the activity is unable to perform its assigned missions. (f) Required for immediate use to end an existing work stoppage at industrial or production activities that manufacture, modify, or maintain mission-essential materiel. (g) Required for immediate use to end an existing work stoppage on a production line performing maintenance and repair of unserviceable, intensive management or critical items.

4 DA PAM 710–^2 – 1 •^ 1 December 2016

b. Review paragraph 2–2 before sending requests to the supply source. Confirm the following checks before certifica- tion: (1) The item requested is authorized. (2) The quantity requested is the actual amount needed. (3) The need for the item corresponds to the PD assigned. c. Supply requests that are required by a maintenance request submitted by a supported unit do not have to be recertified. Instead, enter the maintenance job order number in column f of DA Form 2064 (Document Register for Supply Actions). d. In the Army National Guard (ARNG), the following additional individuals are responsible for the accurate assign- ment of PDs and will personally review or delegate in writing the authority to review PDs: (1) Chiefs of table of distribution and allowances (TDA) activities. (2) State maintenance officers.

2–4. The required delivery date The required delivery date (RDD) is a date on which the materiel must be delivered to the requisitioner. The RDD is not an essential element of data on the supply request but should be utilized if one of the following conditions exist: a. The item must be delivered to a certain point by a specific day, to meet one of the following conditions: (1) The scheduled departure date for a vessel or other carrier is such that future replenishment of the unit from current supply sources will not be practical after departure. (2) The scheduled deployment date for an operational force by a fixed date. (3) The emergency requirement for medical and disaster supplies to save life or prevent suffering and disaster. b. Commanders are responsible for using correct RDDs when assigned to supply requests. c. Enter the RDD on the supply requests as explained in the preparation instructions (see table 2–2). To schedule an RDD beyond the standard delivery date, see instructions in AR 725–50.

2–5. End item codes The end item code (EIC) is a three-position code replacing the weapon or equipment system designator code on requests for issue. The EIC is entered in card column (CC) 54 through 56 or block 18 of every request for issue, cancellation, and modification for repair parts having end item application. If no EIC has been assigned to the end item, leave blank. Repair parts do not show EICs on the Army master data file (AMDF) because one part may fit several end items. If two or more EICs are applicable to a single item, use the EIC that is applicable to the specific major end item that the part is being applied to. For example, if the part is being used to repair a radio which is installed on a truck, use the EIC for the radio, not the EIC for the truck.

Table 2– 2 Completion instructions (by block) for DA Form 2765 – 1 (Request for turn-in or issue)—Continued DA Form 2765–1 as request for issue A Enter the name and address of the supply support activity (SSA). B Enter the name and address of the requesting unit. 4 Enter the Federal supply class. 5 Enter the national item identification number (NIIN). 7 Enter the unit of issue. (^8) Enter the quantity. 9 – 10 Enter DODAAC. 11 Enter the Julian date. 12 Enter the document serial number. 18a Enter the proper end item code in block 18 or CC 54-56. EICs are listed in the AMDF for most major end item NSNs but not for repair part NSNs. Use the EIC that identifies the major end item for which the request applies. For example, If the part is being applied to a radio which is installed on a truck, use the EIC for the radio, not the truck. If an EIC has not been assigned to the end item, leave the EIC blank. 18b If a major end item request, (as shown above) enter the type of requirement code (TRC) (app E). Enter the code in the 2d and 3d positions of block 18. 19 Project code if assigned, otherwise leave blank. (^20) Enter the priority designator

DA PAM 710– 2 – 1 • 1 December 2016 (^5)

Table 2– 2 Completion instructions (by block) for DA Form 2765 – 1 (Request for turn-in or issue)—Continued 21 Enter required delivery date or leave blank. Enter “999” for not mission capable supply (NMCS) requests requiring expedited handling originating overseas (or in CONUS units deploying within 30 days.) For all other NMCS/anticipated not mission capa- ble supply (ANMCS) requests, enter “N” for NMCS or “E” for ANMCS in the 1st position of block 21. Entries in the 2d and 3d position of block 21 may indicate short required delivery date. When used, enter the number of days within which the materiel is required. 22 Enter the proper advice code (app B) to give specific instructions to the source of supply. Otherwise leave blank. L Enter the cost detail account number when required. O Enter one or two words that describe the item requested. P Enter the type, number, date, and page number of the authorizing publication and other applicable data, for example, support list allowance card (SLAC)/master priority list number.

2–6. Forms used to request supplies Table 2–2 lists the forms used to request supplies and the type supplies requested with the form. Units must submit all requests for supplies, regardless of source of supply (SOS), to the specific SSA that supports the unit for the class of supply requested. The systems catalog record will determine the SOS for the requested item. Manual forms should be used in the absence of automation and for contingency operations as a last resort during extended system outages.

2–7. Preparation of DA Form 2765– When used as a request for issue, DA Form 2765–1 is a four-part carbon interweaved or electronic form. When prepared, present the number of copies required by local needs. One copy may be filed in the due-in status file. Instructions for preparing a DA Form 2765–1 are in table 2–2.

2–8. Preparation of DA Form 3161 when used as a request for issue a. DA Form 3161 and DA Form 3161–1 (Request for Issue or Turn-In (Continuation Sheet)) may be used to request supplies from an SSA as shown in table 2–3.

Table 2– 3 Forms used to request supplies Form: DA Form 581 (Request for Issue and Turn-in of Ammunition) Used to Request: Ammunition and explosives. Form: DA Form 2765– 1 Used to Request: Expendable, durable, or nonexpendable single line item with national stock number (NSN) listed in the AMDF. Form: DA Form 3161 Used to Request: Ten or more line items of supplies normally provided by a Self-Service Supply Center (SSSC) when SSSCs are not available. Five or more line items of packaged class III items. Expendable medical items within a medical facility. Five or more lines of supplies normally ordered on a recurring basis. Examples are insignia, badges and individual awards. Form: DD Form 1348–6 (Single Line Item Requisition System) Used to Request: Non-NSN single line item. NSN single line item when the NSN is not listed in the AMDF. Modification work order (MWO) and modification kits. Classified items. All exception data requests.

b. Use DA Forms 3161 or 3161–1 only on a fill-or-kill basis. Due-outs are not made on these forms. c. Prepare enough copies of the forms to meet local needs. Instructions for preparing DA Form 3161 are in table 2–4. Overprinting of DA Form 3161 is authorized when the same items are requested frequently. When using an overprinted DA Form 3161 to request supplies, line through items and their corresponding blank quantity columns when those items are not requested. d. In the ARNG, the U.S. Property and Fiscal Office (USPFO) should publish specific instructions for using DA Form

2–9. Preparation of DA Form 581 when used as a request for issue DA Form 581 (Request for Issue and Turn-In of Ammunition) is used to request ammunition items. Prepare enough copies of the form to meet local needs. Keep a copy in suspense. Present all other copies to the ammunition supply point account- able officer.

DA PAM 710– 2 – 1 • 1 December 2016 (^7)

a. When possible, send the request to the SSA at the same time the unserviceable item is turned in. b. Request on a one-for-one basis.

Table 2– 5 Completion instructions (by block) DD Form 1348–6 as a request for issue for a non-national stock number item DD Form 1348–6 as a request for issue for a non-NSN item

1 – 7 Leave blank. 8 – 22 Enter the CAGE, when available, and the part number. When part number exceeds 10 digits, see note 2 below. 23 – 24 Enter the unit of issue. 25 – 29 Enter the quantity requested. Use all five positions. Enter zeros 0 to the left of the quantity.

30 – 35 Enter the unit DODAAC. 36 – 39 Enter the Julian date. 40 – 43 Enter the serial number. 44 Enter demand code. Use “R “for recurring or “N “for nonrecurring. 45 – 53 Leave blank.

54 – 56 Enter the proper end item code in CC 54-56. EICs are listed in the AMDF for most major end item NSN but not for repair part NSNs. Use the EIC that identifies the major end item for which the request applies. For example, if the part is being applied to a radio which is installed on a truck, use the EIC for the radio, not the truck. If an EIC has not been assigned to the end item, leave blank.

57–59 Enter project code if assigned. Otherwise, leave blank. 60–61 Enter the priority designator. 62–64 Enter required delivery date or leave blank. Enter “999“ for NMCS requests requiring expedited handling originating over- seas or in CONUS units deploying within 30 days. For all other NMCS/ANMCS requests, enter “N“ for NMCS or “E“ for ANMCS in CC 62. Entries in CC 63–64 may indicate short required delivery date. When short RDDs are used, enter the number of days within which the materiel is required. 60–66 Enter the proper advice code app B to give specific instructions to the source of supply. Otherwise, leave blank. 67–80 Leave blank. Identification data section (Completion instructions by block number)

5 Enter the type, number, date, and page number of the authorizing publication. 6 Enter one or two words that describe the item requested. 7 Enter complete item description. 8 Enter end item application. Enter other information if it is available. For PD 01–08, add on back of form the appropriate justifi- cation, signed by the commander (or his designee) of the requesting organization, that the item is required to remove a piece of equipment from deadline, or is needed to satisfy a mission essential requirement. Notes.

1. When a CAGE is not available, complete blocks 2 through 9 with as much data as possible.
2. When the part number (CC 13–22) exceeds 10 digits, enter the complete part number (to include the CAGE when available) in block 1 of this section. Enter the Federal Supply Code for Manufacturers, when available, first followed by the part number.
3. Use block number 11 (“Remarks“), as required. Enter notations for fund cite, fund available, and validation for procurement purposes if needed. Enter the date and signature of receipting person when DD Form 1348–6 is used for issue purposes.

Table 2– 6 Completion instructions (by block) for DD Form 1348–6 as a request for issue for a national stock number item—Continued DD Form 1348–6 as a request for issue for an NSN item

1 – 7 Leave blank. 8 – 20 The NSN of the item requested. 21 – 22 Leave blank. 23 – 24 Enter the unit of issue.

25 – 29 Enter the quantity requested. Use all five positions. Enter zeros (0) to the left of the quantity. 30 – 35 Enter the unit DODAAC. 36 – 39 Enter the Julian date.

8 DA PAM 710–^2 – 1 •^ 1 December 2016

Table 2– 6 Completion instructions (by block) for DD Form 1348–6 as a request for issue for a national stock number item—Continued 40 – 43 enter the serial number. 44 Enter demand code. Use “R “for recurring or “N“ for nonrecurring. 45 – 53 Leave blank. 54 – 56 Enter the proper end item code in CC 54-56. EICs are listed in the AMDF for most major end item NSNs but not for repair part NSNs. Use the EIC that identifies the major end item for which the request applies. For example, if the part is being ap- plied to a radio which is installed on a truck, use the EIC for the radio, not the truck. If an EIC has not been assigned to the end item, leave blank. 57–59 Enter project code if assigned. Otherwise, leave blank. 60–61 Enter the priority designator. 62–64 Enter required delivery date or leave blank. Enter “999“ for NMCS requests requiring expedited handling originating over- seas (or in CONUS units deploying within 30 days). For all other NMCS/ANMCS requests, enter “N“ for NMCS or “E“ for ANMCS in CC 62. Entries in CC 63–64 may indicate short required delivery date. When short RDDs are used, enter the number of days within which the materiel is required. 65–66 Enter the proper advice code (app B) to give specific instructions to the source of supply. Otherwise, leave blank. 67–80 Leave blank. Identification data section Notes.

1. Complete blocks 2 through 9 with as much data as possible.
2. Use block number 11 (“Remarks“), as required. Enter notations for fund cite, fund available, and validation for procurement purposes if needed. Enter the date and signature of receipting person when DD Form 1348–6 is used for issue purposes.

2–12. Capable and anticipated not mission capable supply a. ANMCS requests and NMCS requests are to be initiated when a maintenance work stoppage has occurred because an item of supply is not available at the maintenance activity to continue repairs or to return a piece of equipment to mission capable status. If the end item has an assigned EIC, the EIC should be entered in block 18, or blocks 54 through 56 on the request-for-issue DA Form 2765–1. b. An ANMCS request is required when such a condition is anticipated. Submit these requests for only the quantity required to return the equipment to mission capable status. (1) For NMCS conditions requiring expedited handling originating overseas (or in CONUS units alerted for deployment within 30 days), use the following procedures: (a) Requesting unit will possess FAD I, II, or III. (b) Enter PD 01–03 in block 20 (CC 60–61). Use the PD relating to UND A and the unit’s FAD. See table 2–1. (c) Enter 999 in block 21 (CC 62–64). (d) Enter the proper EIC in block 18 or CC 54–56. EICs are listed in the AMDF for most major end items but not for repair-part NSNs. Use the EIC that identifies the major end item for which the request applies. If you cannot identify the specific end item, or if no EIC has been assigned to the end item, leave the EIC blank. (2) For all other CONUS or overseas NMCS requests other than 999 or ANMCS requests (all FADs), use these proce- dures. (a) Enter an “N” in the first position of block 21 (CC 62) for NMCS requests. (b) Enter an “E” in the first position of block 21 (CC 62) for ANMCS requests. (c) Short RDDs may be entered in the second and third positions of block 21 (CC 63–64). When used, enter the number of days within which the materiel is required. (d) Enter PD 01–08 in block 20 (CC 60–61). For ANMCS, use the PD relating to UND B in units having FAD I, II, or III and UND A in units having FAD IV or V. Use table 2–1. (e) Enter the proper EIC in block 18 or CC 54–56. EICs are listed for most major end item NSNs but not for repair-part NSNs. Use the EIC that identifies the major end item for which the request applies. If you cannot identify the specific end item, or if no EIC has been assigned to the end item, leave the EIC blank.

2–13. Modification work order and modification kits Units are not authorized to request MWO kits. The U.S. Army Materiel Command (AMC) sponsoring agency is responsi- ble for issue and installation of MWO kits at no cost to the unit. If units receive equipment that was not modified in accordance with current MWOs in effect, the unit must notify its supporting support operations officer and MWO coordi- nator at the Logistics Readiness Center (LRC) and, as applicable, the major subordinate command (MSC) item manager