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Accessing and Managing College Emails using Outlook Web Access (OWA), Lecture notes of Information Technology

Instructions on how to access and manage emails using outlook web access (owa) for college students. It covers logging on to owa, navigating through the inbox, reading, deleting, and composing new emails, as well as attaching files and setting up an out-of-office assistant and signature. It also emphasizes the importance of logging out properly for security.

Typology: Lecture notes

2021/2022

Uploaded on 09/27/2022

arwen
arwen 🇬🇧

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Using Outlook Web Access(OWA) to access your College
Email
Outlook Web Access (OWA) enables you to check your e-mail when you are away from
the College campus; all you need is an Internet connection. The ability to access OWA is
automatically available to all members of staff.
Logging on
Log on to the Internet in your normal way and enter the following URL into the Address
panel: http://owa.rhul.ac.uk/
1. Press [Enter] on the keyboard.The Outlook
Web Access page opens.
2. Enter your user name (e.g uhaa001) and
password into the appropriate text boxes.
Note: Remember that your password is case
sensitive.
3. Note that under the Security panel the
default option is set to Public or shared
computer. This means that your access will
be timed out after 15 minutes. If you want to
stay logged on for a longer period of time (1
hour), select the Private computer option
before logging on. In the interest of security,
you should only use the Private computer
option when the computer you are working
on has private internet access.
4. Click on
Accessing and deleting e-mails in the OWA Inbox
1. After logging on, the Microsoft Outlook Web Access window appears showing
you the contents of your Inbox, however only 20-25 e-mails per page are
displayed. To view the other e-mails, navigate to them using the navigation
buttons in the top right-hand side of the window.
2. To read an e-mail in your Inbox, double-click over the e-mail to open it. Close the
e-mail window it by clicking on it's Close button.
3. To delete an e-mail in your Inbox, select it and then press [Delete] on the
keyboard, or click on the Delete button.
4. Deleted e-mails are not permanently removed until they are deleted from the
Deleted Items Folder. To do this:
o Right-click over [the Empty Deleted Items Folder icon.] in the left-hand
pane.
o Select Empty Deleted Items from the menu that appears.
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Using Outlook Web Access(OWA) to access your College

Email

Outlook Web Access (OWA) enables you to check your e-mail when you are away from the College campus; all you need is an Internet connection. The ability to access OWA is automatically available to all members of staff.

Logging on

Log on to the Internet in your normal way and enter the following URL into the Address

panel: http://owa.rhul.ac.uk/

1. Press [Enter] on the keyboard.The Outlook

Web Access page opens.

2. Enter your user name (e.g uhaa001 ) and

password into the appropriate text boxes. Note: Remember that your password is case sensitive.

3. Note that under the Security panel the

default option is set to Public or shared computer. This means that your access will be timed out after 15 minutes. If you want to stay logged on for a longer period of time ( hour), select the Private computer option before logging on. In the interest of security, you should only use the Private computer option when the computer you are working on has private internet access.

4. Click on

Accessing and deleting e-mails in the OWA Inbox

1. After logging on, the Microsoft Outlook Web Access window appears showing

you the contents of your Inbox , however only 20-25 e-mails per page are displayed. To view the other e-mails, navigate to them using the navigation

buttons in the top right-hand side of the window.

2. To read an e-mail in your Inbox, double-click over the e-mail to open it. Close the

e-mail window it by clicking on it's Close button.

3. To delete an e-mail in your Inbox, select it and then press [Delete] on the

keyboard, or click on the Delete button.

4. Deleted e-mails are not permanently removed until they are deleted from the

Deleted Items Folder. To do this: o Right-click over [the Empty Deleted Items Folder icon.] in the left-hand pane. o Select Empty Deleted Items from the menu that appears.

Navigating to folders and items within OWA

The left-hand pane of the OWA window displays folders such as Sent Items and Deleted Items , in addition to your Calendar and Contacts. Simply click on the appropriate icon to view their contents in the central pane.

To Compose a New E-mail Message

  1. Ensure you are viewing the Inbox and click on. An Untitled Message window appears.
  2. In the To: panel enter the e-mail address to whom the e-mail is to be sent. Or Find the e-mail address from the Global Address Book and enter it automatically. To do this: a) Click on the button. The Find Names window appears. b) Ensure that the Find Names in: panel displays Global Address List ( note: clicking on the drop-down arrow will also allow you to select e-mail addresses from ybur Contacts list). c) Type in some properties of the recipient in the appropriate text boxes (e.g. their Last Name and First Name ). d) Click on. e) Select the correct name from the list that displays and click on to view the recipient's details and hence verify their identity. Click on when you have finished. Note: If an error message displays, try holding down [Ctr] on the keyboard as you click on f) Click on , or as appropriate to add the e-mail address to the new e-mail message. g) Click on to return to the new e-mail message.
  3. Click in the Subject: text box and type a brief description of the subject of your message.
  4. Click in the message text area and type your message.
  5. To send an attachment , click on either or paperclip image. a) In the Attachments window, browse for the file by clicking on. b) When you have located the file, click on the and then to attach it to the e-mail.
  6. To send the message with high or low importance , click on or respectively.