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This training report was made possible with support from the American people through the. U.S. Agency for International Development (USAID).
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Jul 2016,
This training report was made possible with support from the American people through the U.S. Agency for International Development (USAID). The contents of this report are sole responsibility of The Trust for Democratic Education and Accountability (TDEA) and do not necessarily reflect the views of USAID or the U.S. Government.
The three day training titled “Training of Trainers” on Participatory Planning’ for Cycle 10 “Enhancing the Capacity of Elected Representatives and Strengthening Citizens’ Engagement for Transparent, Responsive, Efficient and Accountable Local Governments” with an objective to build the capacity of Master Trainers from eight implementing partners was held at Rock City Resort - SWAT from 18th^ – 20 th^ Jul, 2016. A total of 27 participants from eight organizations [See Annex i for list of organizations] participated in this training.
The purpose of this training was to train participants on the concept of Participatory Planning and Development and its role in the local government system. Training included various topics such as Participatory Development, Participatory Planning, Role of Local Government Representatives and various skills and traits required for effective participatory planning.
The training methodology was interactive as the trainers ensured that knowledge was not only disseminated but accurately perceived and understood by the participants. And in order to ensure this, trainers engaged participants in discussions and kept the forum open for feedback, queries and suggestions. These discussions and interactive sessions were supported through training material such as pre and post-test, power point presentations and handouts on participatory planning.
2. TRAINING OBJECTIVES
The objectives of this three-day training were as follows:
The training participants included staff members of implementing partners and local government representatives. Total number of participants was 27 (males: 23; females: 4) who belonged to eight partner organizations (see Annex ii for list of participants).
The team which delivered sessions during the training comprised of 2 internal experts from Capacity Building Team - Citizens’ Voice Project. Given below is a brief description of the trainers along with their sessions conducted by them (See Annex iii for detailed agenda).
The training was organized at Rock City Resort - SWAT from 18th^ – 20th^ Jul, 2016.
The training began with recitations of Holy Quran and Bible keeping in view the diversity of group. It was formally initiated by Mobeen Ajaib – Assistant Manager Capacity Building who shared the objectives of training. Ubaid Ullah Chaudhary – Director CVP warmly welcomed the participants, thanked them for sparing time to attend these sessions, delivered the welcome note and invited Mr. Shahid Fayaz – CEO-TDEA to deliver the inaugural note. Moving on, CVP’s introduction was shared by Mobeen Ajaib who divided the participants into two groups and the group for participatory planning
# Name Designation Session title
1 Mobeen Ajaib Assistant Manager Capacity Building
2 Nazar Abbas Naqvi
Manager Capacity Building
The session on social mobilization for participatory development was one of the most interactive and discussion oriented sessions during the training and it began with a brief overview of social mobilization. Participants were asked about their opinion on social mobilization and how it is carried out. The need and importance of social mobilization was discussed by the trainer and after taking participants’ opinion, trainer shared some useful methods of social mobilization. Moreover the challenges which arise during social mobilization were also discussed and remedial steps for these challenges were also shared with participants. Lastly the role of counselors as social mobilizers was discussed and some reflection was thrown on how counselors can carry out social mobilization for participatory development.
Day 2 started off with previous day’s recap, participants were asked to share the learning of first day. Participants were divided into two groups and were asked to question each other on the learning of day one. For this process, scores were noted and at the end of the exercise, correct answers were shared by the trainer and participants’ efforts were appreciated. Participants also provided feedback on training contents, training delivery. They appreciated that contents were in line with their project activities and easy to understand and they liked the training methodology.
In this session an overview of prioritization was given to participants and details of why prioritization is important and how it is carried were discussed. The participants were oriented on the process of prioritization and the major steps involved in this process. Moreover the challenges of prioritization ranking were also discussed and suggestions were made to overcome the challenges. The trainer also reflected on the process of council meetings for prioritization ranking and how they are conducted.
This session included group work and discussion where the participants were divided into three groups and they were provided with three different handouts on the role of counselors at district level, tehsil level and village level. All the groups presented the roles and process with regards to these three tiers and the presentations were followed by a detailed briefing and discussion by the trainer on roles of counselors at these three levels.
In this session participants were introduced to the BDD4 Form and analysis was presented on the purpose and usefulness of this form and how it can be used. The twelve parts of this form were
elaborated in detail and this elaboration was followed by a detailed discussion. Later on, all the development schemes being carried out at district level, village level and village-neighborhood council level in KPK were discussed.
Monitoring of development schemes is crucial to their successful implementation hence the participants were briefed on what is monitoring and how it is carried out. A lot of discussion was carried out on the importance of monitoring and consequences faced if monitoring is not done appropriately. Similarly participants were briefed on monitoring committees operating in KPK and a reflection was shared with regards to their objectives and roles & responsibilities. Moreover the process of monitoring was discussed in details and some do’s and don’ts of monitoring were discussed with participants. In the end a monitoring report template was shared with the participants and their queries about the topic were addressed.
This session was focused on the facilitation skills which are required by the participants and detailed briefing was given by the trainer on how sessions are to be facilitated and what are the do’s and don’ts of facilitation.
In this session participants were assigned different topics and were asked to prepare their presentations on the assigned topics. Participants were also given relevant material to help them in preparation and the day was called off.
Day 3 started off with an open discussion forum with a focus on previous day’s recap; participants were asked to share the learning of previous two days. Participants also provided feedback on training contents, training delivery.
All the participants presented their views and understanding on the assigned topics and they also shared their ideas for improvement. Later on the forum was opened for question and answers. The trainers were asked about their strengths and areas of improvements. The audience were asked to provide their input how the trainer performed. After the mock sessions, the facilitators/trainers provided their detailed input/feedback and shared the process for improvement. During this session, three participants could not qualify for the awards however they were given a second chance to present again. Two out of three participants presented and qualified for the award but the third participant did not present hence he was disqualified.
At the end of the training, feedback from participants was collected regarding training contents and trainer’s evaluation. 27 participants provided feedback by using two forms, i.e. trainer’s evaluation form and training evaluation form. A rating scale comprising of five scales (Strongly agree, Agree, Neutral, Disagree and Strongly disagree) was used to evaluate various aspects of training and trainer.
With regards to training, participants shared that training was very helpful and the content and exercises used in training helped them understand the topic and its significance. Participants found the training material to be very helpful and shared that presentations were very easy to understand because simple and easy terminologies were used in the material. Other factors such as time division and topics covered in during the training were well-received by the participants. (See Annex iv Training Evaluation form)
The general feedback of participants about trainer was very positive as majority of the participants fully agreed and were appreciative of trainer’s level of knowledge, style and presentation, preparation and research about the topics and the efficient use of training material. Moreover participants also admired that trainer engaged participants in discussions and encouraged them to raise questions and not only this, his/her overall behavior towards participants was also good which made it easy for them to learn and understand. While sharing their opinion, participants said that all the sessions were informative and relevant to their area of interest; some participants also shared suggestions to improve such as more time and flexibility to be given to participants during mock sessions. (See Annex v Trainer Evaluation
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Strongly agree Agree Neutral Disagree Strongly disagree
form)
ANNEXES
ANNEX I: LIST OF ORGANIZATIONS
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Trainer Evaluation
Strongly agree Agree Neutral Disagree Strongly disagree
Foundation (OAKDF)
Muhammad Zia Master Trainer
People Empowerment & Consulting Enterprise (PEACE)
Zia_ziie@yahoo.com
Assad Hussain Master Trainer
People Empowerment & Consulting Enterprise (PEACE)
asadmardan@gmail.com
Syed Iftekhar Hussain
Program Manager
People Empowerment & Consulting Enterprise (PEACE)
Iftikhar.bacha@gmail.com
Fakhar-E- Alam Khan Project Manager
Society for Human and Institutional Development (SHID)
ffalam@gmail.com
Mohammad Suleman Khan
Master Trainer
Society for Human and Institutional Development (SHID)
Suleman73@gmail.com
Seema Aziz (^) Master Trainer
Society for Human and Institutional Development (SHID)
seemarwssp@yahoo.com
Latifullah Project Manager
Human Integrated Development Organization (HIDO)
Pm.cvp@hido.org.pk
Muhammad Naeem Master Trainer
Human Integrated Development Organization (HIDO)
Muhammadnaeem1972@ gmail.com
Usman Ali Master Trainer
Human Integrated Development Organization (HIDO)
Usman.nashad@gmail.co m
Yaser Muhammad Master Trainer
Step Towards Empowerment of Pupil (STEP)
Yaser_khushi@yahoo.co m
Muhammad Jamal Khan Yousafzai
Master Trainer
Step Towards Empowerment of Pupil (STEP)
jamalkha@gmail.com
Maqsood Aalam Usafzai
Project Manager
Step Towards Empowerment of Pupil (STEP)
Maqsoodusafzai0007@gm ail.com
Day 01 Topics 9:00 – 9:30 Registration
9:30 – 10: Session 1: Welcome & Introduction (Introduction, Agenda, Norms Setting and Pre-test)
10:30 – 11: Session 2: Participatory Development and its importance in Local Government system 11:30 – 11:45 Tea Break 11:45 – 13:00 Session 3: Project Cycle 13:00 – 14:00 Lunch Break 14:00 – 15:00 Session 4: Participatory Planning 15:00 – 15:30 Tea Break 15:30 – 17:00 Session 5: Social Mobilization for Participatory Development Day 02
9:00 – 10: Recap of DAY I
10.00 – 11:00 Session 6: Council meeting for Prioritization ranking 11:00 – 11:15 Tea Beak 11:15 – 12:15 Session 7: Role of Councilors – District, Tehsil and Village level 12:15 – 13:00 Session 8: Type of development schemes 13:00 – 14:00 Lunch Break 14:00 – 14:45 Session 9: Monitoring of Development schemes 14:45 – 15:15 Session 10: Facilitation skills 15:15 – 15:30 Tea break
15:30 – 17: Preparation for mock exercises (Formation of teams, assignment of topics and preparation for exercise) Day 03
Syed Waqar Hussain Gilani
Project Manager
Centre for Governance and Public Accountability (CGPA)
Waqargilani62@gmail.co m
Latif Ahmad (^) Master Trainer^ Centre for Governanceand Public Accountability (CGPA)
latifcdc@yahoo.com
Shah Nawaz Khan
Master Trainer
Centre for Governance and Public Accountability (CGPA)
Snkhan_pk@yahoo.com
Trainer: Mobeen Ajaib Date of ToT: July 17-20, 2016
# Facilitator Skills
Strongly Agree Agree Neutral Disagree
1 Trainer knowledge 12 13
2 Good facilitation skills 14 11
3 Engaged all participants 17 8
4 Attitude 14 7 4
5 Well prepared 14 10 1
6 Learnt a lot from activities 17 6 2
7 Used handbook, flipcharts and white board 11 8 2
8 Relevant examples 13 12
9 Voice and control was good 19 6
10 Appreciated questioning 16 8