TRAINING REPORT 3 DAY TRAINING OF TRAINERS ..., Study notes of Voice

Download TRAINING REPORT 3 DAY TRAINING OF TRAINERS ... and more Study notes Voice in PDF only on Docsity!

TRAINING REPORT

3 DAY TRAINING OF TRAINERS ON

PARTICIPATORY PLANNING

July, 18-20, 2016

Rock City Resort - SWAT

Jul 2016,

This training report was made possible with support from the American people through the U.S. Agency for International Development (USAID). The contents of this report are sole responsibility of The Trust for Democratic Education and Accountability (TDEA) and do not necessarily reflect the views of USAID or the U.S. Government.

1. BACKGROUND

The three day training titled “Training of Trainers” on Participatory Planning’ for Cycle 10 “Enhancing the Capacity of Elected Representatives and Strengthening Citizens’ Engagement for Transparent, Responsive, Efficient and Accountable Local Governments” with an objective to build the capacity of Master Trainers from eight implementing partners was held at Rock City Resort - SWAT from 18th^ – 20 th^ Jul, 2016. A total of 27 participants from eight organizations [See Annex i for list of organizations] participated in this training.

The purpose of this training was to train participants on the concept of Participatory Planning and Development and its role in the local government system. Training included various topics such as Participatory Development, Participatory Planning, Role of Local Government Representatives and various skills and traits required for effective participatory planning.

The training methodology was interactive as the trainers ensured that knowledge was not only disseminated but accurately perceived and understood by the participants. And in order to ensure this, trainers engaged participants in discussions and kept the forum open for feedback, queries and suggestions. These discussions and interactive sessions were supported through training material such as pre and post-test, power point presentations and handouts on participatory planning.

2. TRAINING OBJECTIVES

The objectives of this three-day training were as follows:

• To increase the understanding of participants on Participatory Development and its importance in Local Government System through training sessions
• To educate the participants about the current project cycle and to educate them about Councilors’ role in each step of project cycle through training sessions and discussions with support of relevant material;
• To enhance the understanding of participants through training sessions and discussions on the concept of participatory planning for Development schemes;
• To prepare the participants for upcoming trainings of 14,000 councilors in KPK through mock sessions with the support of relevant case studies and pre and post-tests 3. PARTICIPANTS’ PROFILE

The training participants included staff members of implementing partners and local government representatives. Total number of participants was 27 (males: 23; females: 4) who belonged to eight partner organizations (see Annex ii for list of participants).

4. RESOURCE PERSONS’ PROFILE

The team which delivered sessions during the training comprised of 2 internal experts from Capacity Building Team - Citizens’ Voice Project. Given below is a brief description of the trainers along with their sessions conducted by them (See Annex iii for detailed agenda).

5. VENUE AND DATE

The training was organized at Rock City Resort - SWAT from 18th^ – 20th^ Jul, 2016.

6. PROCEEDINGS

DAY 01

SESSION I: INTRODUCTION TO WORKSHOP AND OBJECTIVES

The training began with recitations of Holy Quran and Bible keeping in view the diversity of group. It was formally initiated by Mobeen Ajaib – Assistant Manager Capacity Building who shared the objectives of training. Ubaid Ullah Chaudhary – Director CVP warmly welcomed the participants, thanked them for sparing time to attend these sessions, delivered the welcome note and invited Mr. Shahid Fayaz – CEO-TDEA to deliver the inaugural note. Moving on, CVP’s introduction was shared by Mobeen Ajaib who divided the participants into two groups and the group for participatory planning

# Name Designation Session title

1 Mobeen Ajaib Assistant Manager Capacity Building

1. Welcome Address and setting the stage
2. Participatory Development and its importance in Local Government Systems
3. Project Cycle
4. Participatory Planning
5. Social Mobilization for Participatory Development
6. Role of Councillors – District, Tehsil and Village Level
7. Monitoring of Development Schemes
8. Facilitation Skills
9. Mock Sessions

2 Nazar Abbas Naqvi

Manager Capacity Building

1. Council Meeting for Prioritization Ranking
2. Types of Development Schemes
3. Mock Sessions

SESSION V: SOCIAL MOBILIZATION FOR PARTICIPATORY DEVELOPMENT

The session on social mobilization for participatory development was one of the most interactive and discussion oriented sessions during the training and it began with a brief overview of social mobilization. Participants were asked about their opinion on social mobilization and how it is carried out. The need and importance of social mobilization was discussed by the trainer and after taking participants’ opinion, trainer shared some useful methods of social mobilization. Moreover the challenges which arise during social mobilization were also discussed and remedial steps for these challenges were also shared with participants. Lastly the role of counselors as social mobilizers was discussed and some reflection was thrown on how counselors can carry out social mobilization for participatory development.

DAY 02

RECAP

Day 2 started off with previous day’s recap, participants were asked to share the learning of first day. Participants were divided into two groups and were asked to question each other on the learning of day one. For this process, scores were noted and at the end of the exercise, correct answers were shared by the trainer and participants’ efforts were appreciated. Participants also provided feedback on training contents, training delivery. They appreciated that contents were in line with their project activities and easy to understand and they liked the training methodology.

SESSION VI: COUNCIL MEETING FOR PRIORITIZATION RANKING

In this session an overview of prioritization was given to participants and details of why prioritization is important and how it is carried were discussed. The participants were oriented on the process of prioritization and the major steps involved in this process. Moreover the challenges of prioritization ranking were also discussed and suggestions were made to overcome the challenges. The trainer also reflected on the process of council meetings for prioritization ranking and how they are conducted.

SESSION VII: ROLE OF COUNCILORS – DISTRICT, TEHSIL AND VILLAGE

LEVEL

This session included group work and discussion where the participants were divided into three groups and they were provided with three different handouts on the role of counselors at district level, tehsil level and village level. All the groups presented the roles and process with regards to these three tiers and the presentations were followed by a detailed briefing and discussion by the trainer on roles of counselors at these three levels.

SESSION VIII: TYPES OF DEVELOPMENT SCHEMES

In this session participants were introduced to the BDD4 Form and analysis was presented on the purpose and usefulness of this form and how it can be used. The twelve parts of this form were

elaborated in detail and this elaboration was followed by a detailed discussion. Later on, all the development schemes being carried out at district level, village level and village-neighborhood council level in KPK were discussed.

SESSION IX: MONITORING OF DEVELOPMENT SCHEMES

Monitoring of development schemes is crucial to their successful implementation hence the participants were briefed on what is monitoring and how it is carried out. A lot of discussion was carried out on the importance of monitoring and consequences faced if monitoring is not done appropriately. Similarly participants were briefed on monitoring committees operating in KPK and a reflection was shared with regards to their objectives and roles & responsibilities. Moreover the process of monitoring was discussed in details and some do’s and don’ts of monitoring were discussed with participants. In the end a monitoring report template was shared with the participants and their queries about the topic were addressed.

SESSION X: FACILITATION SKILS

This session was focused on the facilitation skills which are required by the participants and detailed briefing was given by the trainer on how sessions are to be facilitated and what are the do’s and don’ts of facilitation.

PRACTICAL EXERCISE: PREPERATION FOR MOCK EXERCISE

In this session participants were assigned different topics and were asked to prepare their presentations on the assigned topics. Participants were also given relevant material to help them in preparation and the day was called off.

DAY: 03

RECAP

Day 3 started off with an open discussion forum with a focus on previous day’s recap; participants were asked to share the learning of previous two days. Participants also provided feedback on training contents, training delivery.

MOCK EXERCISE

All the participants presented their views and understanding on the assigned topics and they also shared their ideas for improvement. Later on the forum was opened for question and answers. The trainers were asked about their strengths and areas of improvements. The audience were asked to provide their input how the trainer performed. After the mock sessions, the facilitators/trainers provided their detailed input/feedback and shared the process for improvement. During this session, three participants could not qualify for the awards however they were given a second chance to present again. Two out of three participants presented and qualified for the award but the third participant did not present hence he was disqualified.

END OF WORKSHOP EVALUATION BY PARTICIPANTS

At the end of the training, feedback from participants was collected regarding training contents and trainer’s evaluation. 27 participants provided feedback by using two forms, i.e. trainer’s evaluation form and training evaluation form. A rating scale comprising of five scales (Strongly agree, Agree, Neutral, Disagree and Strongly disagree) was used to evaluate various aspects of training and trainer.

TRAINING EVALUATION:

With regards to training, participants shared that training was very helpful and the content and exercises used in training helped them understand the topic and its significance. Participants found the training material to be very helpful and shared that presentations were very easy to understand because simple and easy terminologies were used in the material. Other factors such as time division and topics covered in during the training were well-received by the participants. (See Annex iv Training Evaluation form)

TRAINER’S EVALUATION:

The general feedback of participants about trainer was very positive as majority of the participants fully agreed and were appreciative of trainer’s level of knowledge, style and presentation, preparation and research about the topics and the efficient use of training material. Moreover participants also admired that trainer engaged participants in discussions and encouraged them to raise questions and not only this, his/her overall behavior towards participants was also good which made it easy for them to learn and understand. While sharing their opinion, participants said that all the sessions were informative and relevant to their area of interest; some participants also shared suggestions to improve such as more time and flexibility to be given to participants during mock sessions. (See Annex v Trainer Evaluation

0

2

4

6

8

10

12

14

16

18

Strongly agree Agree Neutral Disagree Strongly disagree

form)

8. LESSONS LEARNT AND BEST PRACTICES:

• The changes in the format of the workshop helped keep it moving smoothly. More interactive sessions and practical exercises were ensured by the trainers, which helped participants underrate the training contents.
• As the TOT was individual activity, few of the session took more time than allocated. If next time such activity will be planned more time should be allocated to practical sessions.

9. RECOMMENDATIONS

• Participatory planning steps should be shared in details with more examples from KP.

ANNEXES

ANNEX I: LIST OF ORGANIZATIONS

1. Centre for Governance and Public Accountability (CGPA)
2. Empowerment Thru Creative Integration (ECI)
3. The Federation for Environment, Education, Development & Equal Rights (FEEDER)
4. Omar Asghar Khan Development Foundation (OAKDF)
5. People Empowerment & Consulting Enterprise (PEACE)
6. Society for Human and Institutional Development (SHID)
7. Human Integrated Development Organization (HIDO)
8. Step Towards Empowerment of Pupil (STEP)

0

2

4

6

8

10

12

14

16

18

20

Trainer Evaluation

Strongly agree Agree Neutral Disagree Strongly disagree

Foundation (OAKDF)

Muhammad Zia Master Trainer

People Empowerment & Consulting Enterprise (PEACE)

Zia_ziie@yahoo.com

Assad Hussain Master Trainer

People Empowerment & Consulting Enterprise (PEACE)

asadmardan@gmail.com

Syed Iftekhar Hussain

Program Manager

People Empowerment & Consulting Enterprise (PEACE)

Iftikhar.bacha@gmail.com

Fakhar-E- Alam Khan Project Manager

Society for Human and Institutional Development (SHID)

ffalam@gmail.com

Mohammad Suleman Khan

Master Trainer

Society for Human and Institutional Development (SHID)

Suleman73@gmail.com

Seema Aziz (^) Master Trainer

Society for Human and Institutional Development (SHID)

seemarwssp@yahoo.com

Latifullah Project Manager

Human Integrated Development Organization (HIDO)

Pm.cvp@hido.org.pk

Muhammad Naeem Master Trainer

Human Integrated Development Organization (HIDO)

Muhammadnaeem1972@ gmail.com

Usman Ali Master Trainer

Human Integrated Development Organization (HIDO)

Usman.nashad@gmail.co m

Yaser Muhammad Master Trainer

Step Towards Empowerment of Pupil (STEP)

Yaser_khushi@yahoo.co m

Muhammad Jamal Khan Yousafzai

Master Trainer

Step Towards Empowerment of Pupil (STEP)

jamalkha@gmail.com

Maqsood Aalam Usafzai

Project Manager

Step Towards Empowerment of Pupil (STEP)

Maqsoodusafzai0007@gm ail.com

ANNEX III: AGENDA

Day 01 Topics 9:00 – 9:30 Registration

9:30 – 10: Session 1: Welcome & Introduction (Introduction, Agenda, Norms Setting and Pre-test)

10:30 – 11: Session 2: Participatory Development and its importance in Local Government system 11:30 – 11:45 Tea Break 11:45 – 13:00 Session 3: Project Cycle 13:00 – 14:00 Lunch Break 14:00 – 15:00 Session 4: Participatory Planning 15:00 – 15:30 Tea Break 15:30 – 17:00 Session 5: Social Mobilization for Participatory Development Day 02

9:00 – 10: Recap of DAY I

10.00 – 11:00 Session 6: Council meeting for Prioritization ranking 11:00 – 11:15 Tea Beak 11:15 – 12:15 Session 7: Role of Councilors – District, Tehsil and Village level 12:15 – 13:00 Session 8: Type of development schemes 13:00 – 14:00 Lunch Break 14:00 – 14:45 Session 9: Monitoring of Development schemes 14:45 – 15:15 Session 10: Facilitation skills 15:15 – 15:30 Tea break

15:30 – 17: Preparation for mock exercises (Formation of teams, assignment of topics and preparation for exercise) Day 03

Syed Waqar Hussain Gilani

Project Manager

Centre for Governance and Public Accountability (CGPA)

Waqargilani62@gmail.co m

Latif Ahmad (^) Master Trainer^ Centre for Governanceand Public Accountability (CGPA)

latifcdc@yahoo.com

Shah Nawaz Khan

Master Trainer

Centre for Governance and Public Accountability (CGPA)

Snkhan_pk@yahoo.com

ANNEX V: TRAINER EVALUATION

Trainer: Mobeen Ajaib Date of ToT: July 17-20, 2016

# Facilitator Skills

Strongly Agree Agree Neutral Disagree

1 Trainer knowledge 12 13

2 Good facilitation skills 14 11

3 Engaged all participants 17 8

4 Attitude 14 7 4

5 Well prepared 14 10 1

6 Learnt a lot from activities 17 6 2

7 Used handbook, flipcharts and white board 11 8 2

8 Relevant examples 13 12

9 Voice and control was good 19 6

10 Appreciated questioning 16 8