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Tender and Contract Administration: A Guide to the Procurement Process in Canada, Exams of Contract Law

A comprehensive overview of the tender and contract administration process in canada, focusing on the procurement process in british columbia and alberta. It covers key aspects such as types of tenders, tender packages, procurement thresholds, and bidding requirements. The document also includes information on the trade, investment, and labor mobility agreement (tilma) and its impact on public sector procurement. It is a valuable resource for individuals involved in the construction and infrastructure sectors, particularly those seeking to understand the tendering process in canada.

Typology: Exams

2024/2025

Available from 12/23/2024

judy-samuel
judy-samuel 🇺🇸

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Tender and Contract Administration
What is the tender process? - ✔✔A process that includes the invitation
to tender for contractors to formally bid on projects to work on.
The consultant carries out the tender process through a short period of
time, usually about two weeks.
Identify the common types of tenders in Canada and describe each
one? - ✔✔1. Open tenders:
- Offered through public advertising.
- No restrictions on who can submit a tender.
- All required information must be submitted.
- All tenders are evaluated using the stated selection criteria.
2. Select tenders:
- Only open to a select number of suppliers, such as:
o Those chosen from a previous open tender
o A group of businesses your organization has worked with before.
3. Multi-stage tenders:
- Used when there are a large number of respondents.
- At each stage in the process, the list of suppliers is narrowed down.
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Tender and Contract Administration

What is the tender process? - ✔✔A process that includes the invitation to tender for contractors to formally bid on projects to work on. The consultant carries out the tender process through a short period of time, usually about two weeks. Identify the common types of tenders in Canada and describe each one? - ✔✔1. Open tenders:

  • Offered through public advertising.
  • No restrictions on who can submit a tender.
  • All required information must be submitted.
  • All tenders are evaluated using the stated selection criteria.
  1. Select tenders:
  • Only open to a select number of suppliers, such as: o Those chosen from a previous open tender o A group of businesses your organization has worked with before.
  1. Multi-stage tenders:
  • Used when there are a large number of respondents.
  • At each stage in the process, the list of suppliers is narrowed down.
  1. Invited tenders:
  • Select suppliers are contacted directly and invited to submit a tender.
  • Generally used for specialist work, emergency situations or for low- value, low-risk and off-the-shelf options. What is a tender (bid) package? - ✔✔Fairness, and in some cases the law, requires that the same information be provided to all bidders in the form of a tender package. The tender package is prepared in advance and should contain all of the information that a contractor will require in preparing a bid for the job. What type of information do you think will be found in a tender package? - ✔✔- Plans and specifications, including site plans or mechanical, electrical and architectural drawings, are ready for distribution
  • Building permit requirements
  • Local availability of skilled and unskilled workers
  • Quantities, quality and prices of locally available material
  • Availability of suitable local equipment at competitive rental rates What governs the municipal procurement (tender) process? - ✔✔In BC and Alberta: TILMA

the business from customers interested in the goods or services you provide. What type of information is found in the tender invitation (aka, an "Invitation to Bid") - ✔✔Directions (including submission dates, mailing address), list of work relating to project, mandatory pre-tender meeting to understand scope of work, contact information for people who you are meant to contact with questions. What are bidding requirements? Which sections are included in this project? - ✔✔Bidding requirements: a collection of documents that the bidder needs to review in order to make a submission (invitation to bid, instructions to bidder, bid/tender forms). For example project:

  • Invitation to bid
  • Instructions to tenderers (bidders)
  • Tender forms (tender form/bidder fills out) What is the Bidding/Tender Period? When does the tender close? - ✔✔Bidding period is the timeframe when contractors will bid on a project.

What is a bid bond? - ✔✔The Tender Security may be in the form of a Bid Bond (money to prove that you're actually going to carry through with the bid- commitment to BID). Not always mandatory, and not always equal to 10%. What are the rules pertaining to the tender opening? - ✔✔For the example: A public tender opening will commence no later than one hour after the tender closing time, at the specified address. All Tenderers are invited to attend. The name of each Tenderer and the tender price stated on the Tender Form will be read aloud. The reading aloud of a tender price shall not be considered a representation or warranty that the price is correct or that the tender is valid.

  1. In the event of a conflict of information within the contract documents, which has precedence, the specifications or the drawings? - ✔✔Specifications- since the technical information that is written is more likely to contain what was intended rather than the graphic representation.