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Guidance for students on how to report absences online at the University. It covers the importance of reporting absences, the process of using the online system, and the consequences of not reporting. It also includes information for international students and those with professional body registrations. The document asks students to report their absences to support their Schools and avoid potential disciplinary action.
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You are required to attend all timetabled events as a compulsory part of your course. If you find that you are unable to attend, you must inform the University.
To make this process easier for you, an online absence reporting system is available from the Portal:
We ask you to report your absences so that your School could support you if you are encountering difficulties with your studies. Your School may also refer to your record of absence when writing any future references for you and, if
there are no valid reasons for your absence, it is possible that disciplinary action may be taken under the University’s General Regulations.
The information concerning your record of absence will be held by the University for up to a year after your graduation/completion of your studies. Thereafter, the information will be confidentially destroyed in accordance with the University’s record retention procedures.
If you report your absence, for any reason, it does not exempt you from submitting coursework by the due date: If you use the online facility to report your absence and you require an extension to the deadline for submitting your coursework, you must still apply for an extension or submit a self-certificate through e:Vision. More information on how to do this is available. You must not assume that, by reporting your absence, you will have an automatic extension.
Missing Exams/Course Tests/Presentations due to absence: If your absence has caused you to miss an exam, course test, assessed presentation or practical assignment which contributes to your module mark you should report the absence via the Portal on the day of the assessment or as soon as possible thereafter. If you are absent for medical reasons you should visit your GP on the day of the assessment to get a medical certificate. If you are absent for other reasons you will be asked to provide evidence of the reason for the absence. For further information on your obligations in the event that you have missed an assessment, please talk to your LTS Hub.
If you know that you will be absent and want to seek permission in advance: If you know that you will have to be absent from your studies because of a specific event, e.g. a hospital appointment or job interviews, you should use the online facility to seek permission for you to be absent.
Extended Absence/Interruption to studies: If you are ill for an extended period of time and are unable to study adequately you may need to take an approved period of interruption from your studies - more information can be found here.
You may find yourself in circumstances that prevent you from attending for reasons other than illness e.g. to attend a job interview, a medical or legal appointment. You can use the Request Leave of Absence function to ask for a period of absence in the future.