2017 ATCA ANNUAL SPONSORSHIP TERMS AND CONDITIONS
1. PAYMENT AND TERMS. Full payment must accompany the sponsorship contract unless alternative
payment options have been discussed, noted and mutually agreed to prior to contract signing. An official
written agreement must be held between ATCA and the sponsoring firm. Payment must be made directly
to ATCA by the sponsoring firm in the contract. All sponsorships/underwriting/financial support of official
ATCA events must be handled through ATCA. ATCA cannot publish your name or post you as a sponsor
until contract and payment have been received.
2. ELIGIBLE SPONSORS. Sponsors will encompass those companies or other entities offering materials,
products or services of specific interest to attendees as determined by ATCA in its sole discretion. ATCA
also reserves the right to determine the eligibility of any company specific marketing campaign before
distribution. Only the company whose name appears on the face of this contract may be placed in print
and pre-outlined sponsorship recognition opportunities.
3. ALLOCATION OF SPACE, SPONSORSHIP PLACEMENT.
Sponsorship recognition locations are assigned based on the contract between ATCA and the sponsoring
company and is determined by price and seniority. ATCA will assign sponsor recognition based on the
written facts available at the time the sponsorship contract is assigned and accepted by ATCA. ATCA
reserves the right to assign or reassign sponsorship recognition locations after the contract
is signed if it is necessary.
4. ARTWORK SUBMITION DEADLINE. Some benefits of sponsorship are time sensitive. All Sponsorship
artwork for ads and signage must be submitted by the published deadlines. If not provided by published
deadlines or if logo is not available in proper format, some benefits will be lost.
5. COMPLIMENTARY REGISTRATION. Some sponsorships include complementary registrations. Please
insure you have received your sponsorship coupon to allow you to enter your complimentary registrations
online. Unfortunately refunds for previous paid registrations will incur an administrative fee of 10%.
Name changes are always welcome
6. LOGO. When submitting your contract, please provide a copy of your current or preferred logo in EPS
and jpeg/gif formats as well as the web address you wish linked to it (if applicable). Often logos change
and this is the only way we can be sure we use the proper version.
7. BAG INSERTS. Any sponsorship which includes the opportunity to place an item or publication in the
conference bag cannot place an item in the bag that is already available for sponsorship (like a pad folio or
a lanyard) and must be approved by ATCA before it is placed in the bag. Distribution of items received late
and or without prior approval from ATCA cannot be guaranteed.
8 SUB-LEASING, SPONSORSHIP SHARING. No sponsor shall reassign, sublet or share the whole or any part
of the sponsorship parameter allotted to the contracting firm. Rulings of ATCA shall in all instances be
final with regard to use of any sponsoring company and its compliance with the Rules and Regulations.
9. SPONSORSHIP PACKAGES. Prices quoted include all items listed in the sponsorship proposal and signed
contract, unless otherwise stated.
10. RIGHT OF FIRST REFUSAL. ATCA will offer all sponsorships to the sponsoring company from the same
event the year before prior to solicitation of new and or additional sponsors for a previously sponsored
item. If the previous sponsor company chooses not to sponsor the same event, ATCA reserves the right to
seek alternative sponsors at their own discretion. The first right of refusal has a term limit of two years.
After that time, the sponsorship is placed back in the general pool for open bid.
