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University of Iowa Room Reservation Policy for Internal Groups, Study notes of School management&administration

Windham Regional Vocational Technical SchoolSchool management&administration

The room reservation policy for internal groups at the university of iowa, including residence hall student groups, university departments, and living-learning community events. It lists the available meeting spaces in various residence halls, their occupancy, the office to contract, and phone numbers. The document also includes procedures for private dining rooms, table reservations, and important policies such as quiet hours and food restrictions.

Typology: Study notes

2021/2022

Uploaded on 09/12/2022

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ROOM RESERVATION S
FOR INTERNAL GROUPS
University Housing & Dining, professional units within the Division of Student Life, any residence hall student group, a university
department renting residence hall space (i.e. SDS), residence hall summer conferences/camps (reserving space during summer
conference period only) or any person or department sponsoring a living-learning community event may reserve any of the following
meeting spaces in the residence halls at no cost:
LOCATION
OCCUPANCY
OFFICE TO CONTRACT
PHONE
Burge
Carnival Room
80
Hall Coordinator
335-1004
1/2 Private Dining ***
35
Market Place
335-1959
Private Dining***
70
Market Place
335-1959
Southwest Outdoor Patio
Hall Coordinator
335-1004
Dining/Traffic Area
(1 table)
Hall Coordinator
335-1004
SPECIAL NOTE:
one room is
available to staff who reside
in this building. Contact Hall
Coordinator’s office to reserve.
Daum
Rec Room*
75
Hall Coordinator
353-2950
Currier
Green Room
28
Hall Coordinator
335-2967
North Lounge*
12
Hall Coordinator
335-2967
Van Oel MPR
150
Hall Coordinator
335-2967
Outdoor Courtyard
Hall Coordinator
335-2967
Droll Lounge*
25
Hall Coordinator
335-2967
Conference Room*
14
Hall Coordinator
335-2967
SPECIAL NOTE:
one room is
available to staff who reside in
Currier/ Stanley. Contact Hall
Coordinator’s office to reserve.
Mayflower
Conference Room*
24
Hall Coordinator
335-2967
MPR
150
Hall Coordinator
335-2967
South half of MPR
75
Hall Coordinator
335-2967
North half of MPR
75
Hall Coordinator
335-2967
Classroom
30
Hall Coordinator
335-2967
Lobby/Window Area
(1 table)
Hall Coordinator
335-2967
*** The Hillcrest, Catlett and Burge Private Dining Rooms are
only available for meetings that include a meal. Meetings where
participants go through the Hillcrest, Catlett or Burge Market
Place to get their meals may be held only during regular serving
hours. Prearranged banquets are also available. See page 2 for
Private Dining Room procedures.
* Set change not available
NOTE:
other spaces in buildings may be reserved by building
staff on a limited basis.
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ROOM RESERVATION S

FOR INTERNAL GROUPS

University Housing & Dining, professional units within the Division of Student Life, any residence hall student group, a university department renting residence hall space (i.e. SDS), residence hall summer conferences/camps (reserving space during summer conference period only) or any person or department sponsoring a living-learning community event may reserve any of the following meeting spaces in the residence halls at no cost:

LOCATION OCCUPANCY OFFICE TO CONTRACT PHONE

Burge Carnival Room 80 Hall Coordinator 335 - 1004 1/2 Private Dining *** 35 Market Place 335 - 1959 Private Dining*** 70 Market Place 335 - 1959 Southwest Outdoor Patio Hall Coordinator 335 - 1004 Dining/Traffic Area (1 table) Hall Coordinator 335 - 1004 SPECIAL NOTE: one room is available to staff who reside in this building. Contact Hall Coordinator’s office to reserve. Daum Rec Room* 75 Hall Coordinator 353 - 2950 Currier Green Room 28 Hall Coordinator 335 - 2967 North Lounge* 12 Hall Coordinator 335 - 2967 Van Oel MPR 150 Hall Coordinator 335 - 2967 Outdoor Courtyard Hall Coordinator 335 - 2967 Droll Lounge* 25 Hall Coordinator 335 - 2967 Conference Room* 14 Hall Coordinator 335 - 2967 SPECIAL NOTE: one room is available to staff who reside in Currier/ Stanley. Contact Hall Coordinator’s office to reserve. Mayflower Conference Room* 24 Hall Coordinator 335 - 2967 MPR 150 Hall Coordinator 335 - 2967 South half of MPR 75 Hall Coordinator 335 - 2967 North half of MPR 75 Hall Coordinator 335 - 2967 Classroom 30 Hall Coordinator 335 - 2967 Lobby/Window Area (1 table) Hall Coordinator 335 - 2967 *** The Hillcrest, Catlett and Burge Private Dining Rooms are only available for meetings that include a meal. Meetings where participants go through the Hillcrest, Catlett or Burge Market Place to get their meals may be held only during regular serving hours. Prearranged banquets are also available. See page 2 for Private Dining Room procedures.

  • Set change not available NOTE: other spaces in buildings may be reserved by building staff on a limited basis.

LOCATION OCCUPANCY OFFICE TO CONTRACT PHONE

Hillcrest Van Nostrand Lounge* 50 Hall Coordinator 335 - 9168 Riverview Lounge 40 Hall Coordinator 335 - 9168 South Private Dining*** 44 Market Place 335 - 9368 North Private Dining*** 68 Market Place 335 - 9368 East Dining Lower Level*** 88 Market Place 335 - 9368 Conference Room* 23 Hall Coordinator 335 - 9168 SW Outdoor Courtyard Hall Coordinator 335 - 9168 Dining/Traffic Area (1 table) Hall Coordinator 335 - 9168 SPECIAL NOTE: several rooms are available to staff who reside in this building. Contact Hall Coordinator’s office to reserve. Petersen MPR 250 Hall Coordinator 353 - 4380 East half of MPR (w/stage) 125 Hall Coordinator 353 - 4380 West Half of MPR 125 Hall Coordinator 353 - 4380 Seminar Room* 30 Hall Coordinator 353 - 4380 Catlett MPR 144 Hall Coordinator 467 - 0032 Seminar Room* 36 Hall Coordinator 467 - 0032 Private Dining*** 80 Market Place 467 - 0019 Dining/Traffic Area (1 table) Hall Coordinator 467 - 0032 Rienow Main Lounge* 50 Hall Coordinator 335 - 9364 Slater Main Lounge* 50 Hall Coordinator 335 - 9576 *** The Hillcrest, Catlett and Burge Private Dining Rooms are only available for meetings that include a meal. Meetings where participants go through the Hillcrest, Catlett or Burge Market Place to get their meals may be held only during regular serving hours. Prearranged banquets are also available. See page 2 for Private Dining Room procedures.

  • Set change not available NOTE: other spaces in buildings may be reserved by building staff on a limited basis.

Reservations for Private Dining Rooms

  1. Meal purchases are required for use of private dining rooms. Pre-arranged banquet meals are also available.
  2. A minimum purchase is required as well: for conference seating dining rooms—a group must have a minimum of 8 guests to reserve; for banquet seating dining rooms—a group must have a minimum of 15 guests to reserve.
  3. Room set-up options are available and set-up can be changed. All arrangements should be made upon reserving the private dining rooms with the appropriate Market Place Office. Requests for room set changes must be placed at least seven days in advance. Reservations for Tables in Residence Halls
  4. A table is only allowed in the hallway outside of the Burge Market Place (entrance), in the first level area outside of the Hillcrest Riverview Lounge, Catlett Market Place (entrance) and at Mayflower in the carpeted area near the windows. Any posters or signs must be displayed on or attached to the table (not to walls).
  5. Permission to set up a table will be granted only to the following: University Housing & Dining and organizations associated with it, university academic departments, a division of Student Life, University Student Life Agencies**, student government, voter registration, the Office of Admissions, and those providing information on behalf of candidates for public office and UISG.
  6. Table set-up requests should be made using the on-line “Facilities Usage Request Form” which is submitted to the Burge, Catlett, Hillcrest or Mayflower Hall Coordinator Office a minimum of seven (7) days in advance of the day of the activity. Requests are limited to one table/two chairs per reservation, with no more than two reservations at one time. Limited space is available; a table is available on a first-come, first-served basis. Individuals distributing materials at a table in dining lines must remain at the table at all times, and materials must be approved by the Assistant to the Senior Director in University Housing & Dining (4141 Burge Hall, 319/335-3000) prior to distribution.
  7. Only programs sponsored by University Housing & Dining will be allowed to reserve a lobby table on a very limited basis. Important University Housing & Dining Policies
  8. Alcohol is prohibited.
  9. The use of tobacco, including smokeless tobacco products, legal smoking products, and vaporizers (“vapes”) is prohibited in campus buildings, including all residence halls, and on all university grounds.
  10. Money may not be collected at the door and may not exchange hands during the event.
  11. Courtesy hours are in effect 24-hours-a-day—if your group is asked to quiet down, they must abide by that request. Quiet hours are in effect in every building Sunday through Thursday, 11:00 p.m. to 7:00 a.m.
  12. University Housing & Dining prohibits groups from bringing in their own food to residence hall spaces, including food prepared for cultural or religious purposes. Refreshments and catered meals must be arranged through one of UH&D’s dining units. For refreshments, see Burge (319- 335 - 1959) or Hillcrest (319- 335 - 9368) or Catlett (31 9 - 467 - 0019) Market Places for a list of prices and ordering procedures. For all other dining requests including food for cultural/religious events and catered meals, contact University Catering (319- 335 - 3116). A seven-day advance notice is required. **Student Life Agencies include: Alternative Break Program, Be Better at Iowa, BIJOU, Campus Activities Board (CAB), Dance Marathon, Family Weekend, Fine Arts Council, Fraternity & Sorority Life Programs, Graduate & Professional Student Government (GPSG), Homecoming, Interfraternity Council, KRUI Radio, LeaderShape, Leadership & Service Programs, Martin Luther King Jr. Human Rights Celebration, Multicultural Greek Council, MY Iowa, National Pan-Hellenic Council, Panhellenic Council, River Run, SCOPE, Senior Week, Student Legal Services, Student Organization Business Office, Student Video Productions (SVP), UI Cultural and LGBTQ Resource Centers, UI Student Employment Fair, UI Student Organization Fair, UI Volunteer Fair, University of Iowa Student Government (UISG), University Lecture Committee. Updated 7/