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This document considers the complete Risk Assessment & Risk Management package for the event referred to as the: School Sport Australia Sport Name ...
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C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
(i)
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
2. SSA RISK CATEGORIES
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
5. RISK REGISTER / RISK MANAGEMENT
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
8 Participants Venue have not provided risk management policy and protocols
Unlikely Moderate Medium Contact organising committee prior to departure to view risk management plans. Ensure provision, viewing and approval of risk management plan from venues is available on arrival at the Championships. All public venues must have public liability and a risk assessment- request copies. On arrival, conduct a safety check with all tour officials and create a written document to reflect procedures if needed.
Low Tour Leader
9 Participants Team meals are not acceptable e.g. Food handling issues or easily accessible
Unlikely Moderate Medium Correspond with organisers and book a caterer for evening meals prior to departure. Request accommodation with meal options-e.g. breakfast provided. Check airline procedures-pack suitable snacks and options for at least the first day of travel. Locate alternative meal venues with assistance of the Championship Organisers.
Low Tour Leader
10 Medical Minor injury, illness, fatigue or exhaustion to player or official
Possible Minor Medium The health and wellbeing of team members is the responsibility of all team officials. Notwithstanding this, the Championship organisers will ensure that teams have access to or knowledge of first aid and/or medical centres. All completed medical forms and emergency contact information will be kept by the Tour Leader in the folder labelled ‘Student Information’. This is located within the Manager Bag-kept with the Tour Leader at all times. Officials will be shown this at the culmination of travel. Medical information will also be provided to the tour physiotherapist along with the requested physio information- current injury, medication etc-this is sent out within two weeks of travel. Family details including accommodation, phone contact and travel dates will be collected by the Tour Leader prior to departure for emergency contact procedures whilst overseas. Families are contacted by the Tour Leader in the event of minor injury or illness. SSA accident/incident forms will be completed and returned to SSA at the culmination of the tour. Tour Leader will investigate availability of medical centres and country processes prior to travel. Students must only be treated with a team official or parent in attendance. A list of medical emergency centres and phone numbers is to be displayed during the Championship; be readily available from the Championship venue; and printed in the Championships Information. All medical information is provided to SSA prior to travel.
Medium Tour Leader and physiotherapist
11 Medical Serious injury to student participant or official
Unlikely Moderate Medium The wellbeing of team members is the responsibility of the team officials. Notwithstanding this, the Championship organisers will
Medium Tour Leader and physiotherapist
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
ensure that teams have access to first aid & / or medical centres. Students must only be treated with a team official or parent in attendance. Tour Leader will investigate availability of medical centres and country processes prior to travel. Families are contacted by the Tour Leader in the event of any injury. A list of medical emergency centres and phone numbers is to be displayed during the Championship; be readily available from the Championship venue; and printed in the Championships Information. Prior to departure, provide a contact list of team officials and parent contacts is provided prior to departure to SSA. 12 Finance / Legal
Risk of financial loss to SSA from participation at the Championships
Possible Moderate Medium Budgets are approved by the SSA Board and teams are invoiced accordingly. Tour Leader works with SSA Business Manager to ensure all monies are paid prior to departure. Emergency requirements are made within the budget-usually $ per athlete.
Low School Sport Australia
13 Participants High Risk Behaviour by first aid official/ sports trainer
Unlikely Moderate Medium Only qualified Sports Trainers that have a current Working with Vulnerable People accreditation have been appointed. Students must only be treated with a team official and/or parent in attendance. All appointed tour officials are endorsed by their State or Territory body, school principals and have current and relevant qualifications.
Medium Tour officials and School Sport Australia
14 Medical Inappropriate diagnosis / advice by first aid official / sports trainer
Unlikely Moderate Medium Only qualified Sports Trainers that have a current Working with Vulnerable People accreditation have been appointed. Students must only be treated with a team official and/or parent in attendance. All appointed tour officials are endorsed by their State or Territory body, school principals and have current and relevant qualifications. Both physiotherapist and one other official have current first aid qualifications.
Medium Tour officials and School Sport Australia
15 Medical Inappropriate treatment by first aid official
Unlikely Moderate Medium Only qualified Sports Trainers that have a current Working with Vulnerable People accreditation have been appointed. Students must only be treated with a team official and/or parent in attendance. All appointed tour officials are endorsed by their State or Territory body, school principals and have current and relevant qualifications. Both physiotherapist and one other official have current first aid qualifications.
Medium Tour officials and School Sport Australia
16 Medical Trainers or supplies not available at the venue
Possible Major High Supplies (e.g. ice) are identified by the Championships Organisers and to be arranged prior to the event.
High Tour Leader and physiotherapist
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
26 Competition Airport transfer transport unavailable
Unlikely Moderate Medium Airport transfers are booked prior to travel. Liaise with MTA travel agent to seek alternate transport or use emergency funds to organise alternate arrangements-may be taxi or other public transport. All students travel with an official.
Low Tour Leader
27 Competition Daily transport unavailable Unlikely Moderate Medium Liaise with MTA travel agent to seek alternate transport or investigate other suitable and safe options.
Low Tour Leader
28 Medical Risk of injury when participants are being transported
Rare Severe Medium MTA travel agent recommendation of authorised travel companies. Insurance and current drivers licence is required for any official who is responsible for driving participants. Travel insurance for all officials and students booked and confirmed at least four weeks before travel (this ensures payment if any injury occurs 28 days prior to departure)
Medium Tour officials
29 Environment Inadequate Parking (including drop off and pickup) at venue
Unlikely Minor Low Championships Organisers will ensure appropriate pick up/drop off points for teams. Tour Leader will investigate alternate options for drop off and pick up of participants-eliminating fatigue.
Low Championships Organisers, Tour Leader
30 Medical Poor ambulance access at venue
Unlikely Severe High The selection criteria for a Championship venue includes ambulance access as a non-negotiable item.
Medium Championships Organisers 31 Participants Catering and water facilities not being available or inadequate at venue or within country
Rare Insignificant Low The selection criteria for a Championship venue includes adequate and appropriate food providers, canteen and water facilities as highly desirable items. If this is not possible then Team Officials will ensure that adequate bottled water and snacks are supplied. Tour Leader investigates if bottled water is a necessity and makes adjustments to the budget to supply this.
Low Championships Organisers and Tour Leader
32 Participants Disabled access unavailable / inappropriate at venue
Unlikely Minor Low The selection criteria for a Championship venue include adequate and appropriate disabled access as a non-negotiable item.
Low Championships Organisers 33 Environment Electrical and communication cabling incorrectly or inappropriately laid out
Rare Insignificant Low If necessary, the venue is to arrange appropriate carpeting / covers for any cables.
Low Championships Organisers
34 Environment Equipment / Materials being unavailable / inappropriate
Rare Moderate Low Competition venues are to be selected from those that meet Championship standards with respect to equipment and competition materials. Tour leader will ensure that training equipment, first aid supplies and communication tools i.e. working phone is supplied.
Low Championships Organisers, Tour Leader
35 Finance / Legal
Inadequate public liability of host
Rare Insignificant Low The selection criteria for a Championship venue include adequate and appropriate public liability as a non-negotiable item.
Low Championships Organisers 36 Competition Training venue unavailable Possible Minor Medium Tour Leader will organise and confirm practice matches and training venues prior to departure. If organised venue is unavailable on arrival then alternative community venues and/or schools will be contacted to source another venue.
Low Championships Organisers and Tour Leader
37 Environment Tripping and slipping hazards Possible Moderate Medium The selection criteria for a Championship venue includes a checklist to ensure tripping and slipping hazards are not accessible by the public during competition. If a hazard appears
Low Championships Organisers / Venue
C:\Users\Michael Grant\Desktop\IPS Meeting\One Drive - International Tour Attachments (Current)\One Drive - International Tour Attachments (Current)\Att A1 - SSA International Tour Risk Assessment Template.docx
during the Championship then this is to be brought to the immediate attention of venue management.
Management
38 Environment Venue change rooms and toilets not clean upon arrival and not cleaned daily
Unlikely Minor Low The selection criteria for a Championship venue includes a non- negotiable item to ensure daily cleaning of the venue is included in an agreement with the venue. If cleaning is not sufficient during the Championship then this is to be brought to the immediate attention of venue management. Tour Leader will ensure participants are not exposed to unsanitary environments.
Low Championships Organisers / Venue Management, Tour Leader
39 Finance / Legal
Venue does not have or has inadequate (Emergency) Evacuation plan
Unlikely Severe High The selection criteria for a Championship venue include a non- negotiable item that the venue must have an (Emergency) Evacuation plan.
Medium Championships Organisers / Venue Management 40 Environment Venue has hazardous substances
Possible Major High The selection criteria for a Championship venue include a checklist to ensure hazardous substances are away from the public during competition. If an issue occurs during the Championship then the venue must have an emergency procedures plan.
Medium Championships Organisers / Venue Management
41 Competition Venue unavailable during competition
Possible Major High If the venue does become unavailable then alternative community venues and schools are to be contacted to attempt to find another venue or competition may be delayed for up to a day. If there is no solution and Championships cannot continue, Tour Leader will consult with SSA to take decisive action about the outcome of the Tour.
Medium Championships Organisers, Tour Leader, SSA
42 Participants Team officials not following Risk Management procedures
Possible Moderate Medium Tour Leader will provide all team officials with the Risk Management Analysis and Plan prior to travel. All officials will be required to sign that they have read the document.
Medium Tour Leader, Tour officials
43 Participants Act of Terrorism / Acts of God Unlikely Severe Extreme Cooperate with Championships Organisers and Local Authorities and obey all lawful instructions to ensure the safety of all team members. Liaise with Australian Embassy/Consulate and School Sport Australia as soon as possible to arrange travel away from locality and back to Australia
Championships organisers, Local Authorities, Australian Embassy Staff, School Sport Australia, Tour Leader, Team Officials 44 Participants Learning outcomes not met Possible Major High Ensure that educational outcomes form the basis for all school based sporting programs/activities Identify and further develop the links between netball and relevant learning areas
High SSA National Secretary Tour Leader 45 Participants Activities not relevant or age appropriate
Possible Major High Operate within a framework of accepted national/international policies, frameworks and guidelines for the development and conduct of a touring team. Rules, safety guidelines and personal equipment are
High SSA National Secretary Tour Leader