Safety Measures & Guidelines for UGA Students & Staff: Returning to Campus, Study notes of Public Health

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Georgia Gwinnett College

Return to Campus Plan

Student Life

• Overarching Framework Contents
• CONTINGENCY PLAN 1 Fall classes begin with social distancing expectations
  • Symptom Monitoring Requirement...........................................................................................................................................
  • COVID-19 Testing
  • Positive Case and Contact Tracing
  • Phased Return............................................................................................................................................................................
  • Face Masks/Coverings
• Student Life
  • Student Affairs
  • Career Development & Advising Center
  • Counseling and Psychological Services
  • Disability Services
  • Registered Student Organizations
  • Student Center
  • Student Housing and Residential Education
  • NOTICE OF COVID-19 RISK AND GGC HOUSING REQUIREMENTS
  • Student Integrity
  • Wellness and Recreation
    • Wellness and Recreation Center..........................................................................................................................................
    • Outdoor Adventures (OA)
    • Recreation Intramural and Club Sports (RICS)
  • Wellness Programming
  • Helpful Links.............................................................................................................................................................................
    • Centers for Disease Control and Prevention
  • • Considerations for Institutions of Higher Education
  • • People Who Are at Increased Risk for Severe Illness
  • • When and How to Wash Your Hands
    • Georgia Gwinnett College FAQ's
    • State of Georgia Resources
  • References

2. Academics & Research
3. Public Service, Outreach, Continuing Education & Cooperative Extension
4. Student Life
5. Enrollment Management
6. Athletics
7. Communications
8. Fiscal Impact This document contains additional guidance and structure around institutional planning for each of the eight (8) working groups for the three (3) contingency plans listed above. Many of the requests below include noting additional resources needed. We do not anticipate any additional funds to meet these needs; rather, institutions should identify the needs and plan for a redirection of funds. It is important that as we return to in person instruction, each campus develops a comprehensive approach for what it expects for faculty, staff, and students. This will include implementing the best practices in prevention to include practicing social distancing, following the recommended guidance on hygiene, implementing best practices in cleaning and disinfection, and other practices as recommended or required. In addition, USG will work with the Georgia Department of Public Health for testing and contact tracing effort.

CONTINGENCY PLAN 1 Fall classes begin with social distancing expectations^2 The USG will work in tandem with the Governor’s office, the Governor’s COVID-19 Task Force, and the Georgia Department of Public Health (GDPH) to make public health-informed decisions affecting the status of any of our campuses or our system.

Symptom Monitoring Requirement

At Georgia Gwinnett College we use a campus-wide approach to safety and the practices of physical/social distancing are critical as individuals can be asymptomatic and COVID-19 positive. Individuals who have been authorized to return to campus must conduct symptom monitoring every day before coming to campus to work. It is your responsibility to comply. It is our shared duty as a community to act responsibly. You must be free of ANY symptoms related to COVID- 19 to be on campus. If an employee has any concerns regarding their status, they should contact the Office of Payroll & Benefits and notify their supervisor/Dean that they are reviewing their health status prior to the start of any scheduled work period of time on campus; The Office of Payroll & Benefits will instruct the individual on appropriate next steps (testing, medical appointment, self-isolation, clearance to return, etc.). During Phase 1, if student workers who are authorized to be on campus have concerns regarding their status, they should contact Health Services and notify their supervisor, mentor, course instructor or dean that they are reviewing their health status prior to the start of any scheduled time on campus; Health Services will instruct the individual on appropriate next steps. While use of an app is not required, several options exist to help gauge symptoms and can be found in the technology section of this plan. For those that work in an environment such as lab facilities, fitness center, dining please note, your department may require temperature monitoring upon arrival to work and symptom assessment. Your supervisor will advise you on this requirement prior to your return to campus, as well as where to report when you arrive for screening. Temperature screening on campus allows the College to know immediately if someone is symptomatic so that they can be directed to a testing site to get tested. As with all other absences, faculty/staff/student is responsible for informing their supervisor/mentor/dean. All persons conducting temperature screening will be trained in advance and will be required to wear protective gear. In order to ensure compliance with ADA requirements, records of temperature screenings or symptom assessments should not be maintained by departments. If an employee or student has any symptoms, including a fever of 100.4 degrees or greater, you should present to a Georgia Department of Public Health COVID-19 assessment site. You must self-isolate until the testing results are back. If the results are negative, you may return to campus without any formalized clearance. Any questions regarding the assessment process can be directed to the Office of Payroll and Benefits (678- 407 - 5054) for employees or Health Services (678- 407 - 5675) for students. People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID- 1 9: (^2) (University System of Georgia, 2020)

available. This process will be similar to the way the Office of Disability Services address ADA and Section 504 accommodation requests from students with disabilities and/or temporary impairments.

COVID-19 Testing

Employees who have symptoms related to COVID-19 or determine that they need to be tested based on potential exposure are encouraged to contact the Office of Payroll & Benefits at 678.407.5054. The Office of Payroll & Benefits may instruct the individual to go to a designated assessment site to be tested. Students with symptoms or who have been exposed should contact the Georgia Department of Public Health (https://dph.georgia.gov/) for testing. The Georgia Department of Public Health will include GGC in the contact tracing and investigation process if needed or student is positive. If the individual needs emergency care, contact 911 for ambulance transport to the nearest Emergency Department. Individuals who have symptoms or may have been exposed and are off campus, may contact the campus resources noted above or may also contact their Primary Care Physician for COVID-19 testing locations in their area. If you have been exposed, you must stop work immediately and remove yourself from campus, even if you are not showing symptoms. Please notify your supervisor that you are leaving and contact the Office of Payroll and Benefits (for employees’ tel 6 78 - 407 - 5054) or Health Services (for students, Website to be published) that you have been exposed and/or developed symptoms. While you await test results, you must remain at home in self-isolation and keep your supervisor/mentor/dean informed of your return-to- campus status. If you have been exposed to a positive COVID-19 person: You should obtain a test for COVID-19 at least once during your quarantine. If you have no symptoms, the test should take place on the 10th day of quarantine; to allow for more accurate results. You should obtain a test earlier in your quarantine if you experience any of the following symptoms:  Fever (measured temperature above 100.4 degrees Fahrenheit, or you feel feverish)  Chills  Cough  Shortness of breath or difficulty breathing  Fatigue  Muscle or body aches  Headache  New loss of taste or smell  Sore throat  Congestion or runny nose  Nausea or vomiting  Diarrhea

Positive Case and Contact Tracing

Georgia Department of Public Health has the lead in contact tracing for positive COVID - 19 cases, they may request assistance from the Office of Payroll and Benefits, or Health Services to conduct a phone interview with the individual who has tested positive. Employees and students who test positive for COVID-19 must self-isolate at home until they have recovered. To help determine the risk of potential exposure to coworkers and others on campus, exposed individuals will be contacted by the Georgia Department of Public Health if it has been determined that an individual has been exposed to someone with COVID-19 or if a close contact of the individual has supplied information because they tested positive for COVID-19. A form has been provided by USG and will include medical documentation for any underlying medical condition. Georgia Department of Public Health may ask the Office of Payroll and Benefits to contact the supervisor if further contact tracing of the COVID-positive individual is needed; however, the actual test result (and any other protected health information) will not be disclosed. Georgia Gwinnett College is requiring a symptom free based recovery strategy in accordance with Georgia Department of Public Health guidance. Recovery status (and clearance to return to work) is assigned when:

1. Individual remains fever-free without the use of fever reducers for 24 hours,
2. Symptoms have improved and
3. It has been at least 10 days since their symptoms first appeared. COVID - 19 testing prior to returning is recommended, but not required, notification for return to on-campus activities are directed through the Office of Payroll and Benefits (employees) and Health Services (students). Should a student test positive they will have the ability to self-disclose a positive status through the

following link COVID-19 Student Form, assisting with internal tracing for reporting to USG. Students

testing positive will have clear direction on the Health Services webpage about going to the link and filling in information. If a student who has visited the health center tests positive, then CDC/DPH guidelines will be followed for those who may have (without PPE) been considered a close contact.

Phased Return

Georgia Gwinnett College will phase in a return of employees and students in a coordinated process to ensure appropriate physical distancing, availability of PPE (personal protective equipment) and testing capabilities for COVID-19. Individuals will return to campus based on the core activities they support and their demonstrated need to be on-campus. No one should return to campus without authorization. These efforts will be tightly coordinated to mitigate potential risks and ensure the safety of our campus community, as well as the communities we serve. No unit or department should increase authorized levels beyond current needs to support critical on-site operations and activities without approval from your respective Dean or Vice President. Once decisions to expand on-site levels of return in certain areas

Maintaining space between you and others is a best practice and required on the Georgia Gwinnett College campus to avoid exposure to the COVID-19 virus and slow its spread. Because people can spread the virus before they know they are sick, it is important to stay away from others whenever possible, even if you have no symptoms. Physical distancing is especially important for people who are at higher risk. Individuals on campus should follow these physical distancing practices:  Stay at least 6 feet (about 2 arms’ length) from other people  Do not gather in groups  Stay out of crowded places and avoid mass gatherings

Face Masks/Coverings

University System of Georgia (USG) institutions, including Georgia Gwinnett College, require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing. Face coverings are not required in one’s own dorm room or suite, when alone in an enclosed office or study room, or in campus outdoor settings where social distancing requirements are met. Anyone not using a face covering when required will be asked to wear one or must leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons. Each employee and student worker will be provided with at least one face covering where supplies permit. Disposable masks will be provided as available, if needed for visitors where supplies permit. Individuals and departments can contact their assigned Building Manager, Dean, and Chair, school or department to acquire cloth face coverings and/or disposable masks (Director of Environmental Health and Safety is POC for facemasks). Homemade cloth face coverings that abide by CDC and other public health recommendations and that will help Georgia Gwinnett College reduce the need to purchase additional masks which are in short supply are encouraged. Disposable masks should only be worn for one day. See details regarding face mask/covering use and care below. If an individual is having difficulty wearing a face mask/covering, contact Environmental Health and Safety Office (faculty, staff) or Health Services (student) for direction. A faculty or staff member who cannot wear a face mask/covering due to medical or other reasons, should contact the Office of Payroll and Benefits for possible accommodation measures. Students should contact Disability Services office for possible accommodation measures. Type and Intended Use of Face Coverings/Masks

Types Descriptions Cloth Face Covering- Home-made or commercially manufactured face coverings that are washable and help contain wearer’s respiratory emissions Disposable Mask- Commercially manufactured masks help contain wearer’s respiratory emissions Medical-Grade Surgical Mask FDA-approved masks to protect the wearer from large droplets and splashes; helps contains wearer’s respiratory emissions Masks Most masks provide respiratory protection from airborne particles and aerosols; helps contain wearer’s respiratory emissions and helps to protect others if you are positive for COVID-19. Use and care of face masks/coverings: Putting on the face mask/covering  Wash hands or use hand sanitizer prior to handling the face mask/covering.  Ensure the face mask/covering fits over the nose and under the chin.  Situate the face mask/covering properly with nose wire snug against the nose (where applicable).  Tie straps behind the head and neck or loop around the ears.  Throughout the process: Avoid touching the front of the face mask/covering. Disposal of face masks  Keep face mask stored in a paper bag when not in use.  Disposable face masks must not be used for more than one day and should be placed in a trash receptacle.  Dispose of a face mask if it is visibly damaged (e.g., stretched ear loops, torn or punctured materials), dirty or visibly contaminated. Taking off the face mask/covering  Do not touch your eyes, nose, or mouth when removing the face mask/covering.  When taking off the face mask/covering, loop your finger into the strap and pull the strap away from the ear, or untie the straps.  Wash hands immediately after removing. Care, storage and laundering of cloth face coverings  Keep face covering stored in a paper bag when not in use.  Cloth face coverings may not be used more than one day at a time and must be washed after use.  Disinfecting method: Launder cloth face coverings with regular clothing detergent before first

Mental and Emotional Wellbeing Georgia Gwinnett College is committed to supporting your overall health and wellbeing. Students should visit the Georgia Gwinnett College wellness center, health services and counseling services websites for more information and resources to offer support, manage stress and enhance your resilience. Employees are encouraged to contact the Employee Assistance Program. Information is available via the Employee Resource Site and on the USG Wellness site. Student Life Institutions should seek to offer a student life that resembles a traditional student experience whenever possible. Social distancing will undoubtedly change the nature of the type of events, activities, experiences that can be provided. The goal is to connect students to the institution in a manner that promotes student success and engagement.

Student Affairs

 Suite door to remain closed at all times to encourage students to read social distancing protocol and expectations  Appointments only to enter suite  Face covering is required by anyone entering suite and Student Assistants  Face covering is required by SAO staff when outside of their individual offices  Sneeze Guards at cubicles A, B, and C  Hand sanitizers at all staff desks  No more than 10 individuals in suite at all times (including SAO staff members)  No visitors to suite  All virtual student meetings (DOS student meetings, Grizzlies Helping Grizzlies consults) via Microsoft Teams and/or Zoom  Staff meetings occur either in person or virtually via Microsoft Teams  Copy Room by appointment only, one person at a time, and sanitized after each use  Conference room cleaned and sanitized after every meeting  Staff offices and lobby cleaned and disinfected daily  Remove all “high touch” items from lobby area and staff offices  Post signs/instructions on suite door and in email auto-reply

Career Development & Advising Center

Hours of operation: Monday – Friday 8:00 am – 5:00 pm The Career Development and Advising Center (CDAC) staff consists of five professional staff and six career ambassadors (student assistants)). Career ambassadors are not in office every day for an 8-hour time frame. However, there are days when several are in office at the same time. CDAC will implement a staggered working model for all professional staff. Career ambassadors will report to the office for their schedule shift. CDAC professional staff will alternate working on campus and telework. Two or three professional staff members will be in office daily. For teleworking days, the Director will outline job responsibilities that must be completed.

The Associate Director who oversees the Career Ambassadors (student assistants) will establish a work schedule where only two to three student assistants are in CDAC at a given time. Career Ambassadors will not be allowed to telework. Health & Safety Protocol Staff should self-monitor daily for indicative symptoms of COVID 19 and if not feeling well should follow guidance established by Centers for Disease and Control (CDC) and not report to work. Staff who may fall into a high-risk group and/or have special circumstances to consider will connect with Director and Human Resources to outline work plan most suitable for employee. Staff meetings will be held virtually via Teams CDAC staff will work from their individual office on campus and use virtual platforms (phone and video) to provide career coaching and counseling services. Majority of CDAC individual services can be provided effectively in this manner. Students seeking in-person services should call the CDAC main office phone line to request appointment. A sign will be placed in the hallway outside of the CDAC main office door directing students to call in. When students call, the CDAC administrative assistant will screen students through a series of questions to determine if services can be rendered virtually. Questions will also be asked regarding symptoms pertaining to COVID-19. If in-person contact is required by any CDAC staff member, the CDAC staff member will take appropriate safety precautions (i.e., wearing a mask, provide student with a mask, and maintain six feet of social distancing). In-person meetings with students will take place in the CDAC conference room where 6ft social distance can occur. Sanitation products will be used (i.e., hand sanitizer, disinfectant products, and cleaning supplies) by staff to clean their spaces regularly. Conference room cleaned and sanitized after every meeting and staff offices and lobby cleaned and disinfected daily CDAC staff are required to wear face coverings. CDAC staff will be strongly encouraged to practice proper hygiene and frequently wash hands when leaving their offices. CDAC staff and students will be encouraged not to congregate in the breakroom, conference room or in the hallway. When on campus, CDAC will limit number of people in suite to 10 or less. Only those employees by CDAC will be allowed in the suite unless approval by the Director is granted. This includes but is not limited to: usage of conference room, breakroom, student computer workplace, etc.

1. Number of full-time counselors: 5 (6 if a postdoctoral fellow is hired) 2. Number of part-time counselors: 0 (1 practicum trainee) 3. Current ratio of counselor FTE to spring 2020 student FTE: 1 to 2051 4. Number of counselors who will be able to continue to serve students in their current physical space: 5* (Given the plan to work provide telehealth from the office). 5. Number of counselors who will need either different physical space or will need to engage in alternate arrangements (tele-counseling) 0* (Given the plan to work provide telehealth from the office – this could increase to 2 if plans were to change). 6. Needs for alternate physical spaces: Not at this time. 7. Current number of counselors approved to deliver tele-counseling: 5 (All) 8. Practices to be implemented for face-to-face counseling visits that ensure social distancing from the time a student schedules an appointment to the time the student leaves the appointment. Due to the risks associated transmission of COVID-19, the many safe guards that would be needed to practice social distancing and to maintain a sanitary work environment, and the negative impact these factors would have upon clinical work, CAPS staff members would work from campus but would continue to provide telehealth services to students and the GGC campus. They would follow the plan as described below Service Plan  In order to reduce risks associated with COVID-19 transmission, CAPS staff would work from their individual office on campus and use telehealth platforms (via phone and video) to conduct

clinical services. The vast majority of CAPS clinical services can be provided effectively and safely in this manner.  Only in rare instances is in-person contact necessary (e.g. high risk crises, hospitalizations, students unable to access telehealth services, and where the mental health professional believes an in-person visit carries significant benefit).  Students seeking services through CAPS would call in the CAPS main office phone line to initiate services. A sign would be placed outside the CAPS main office directing student who presented at the door to call in. Existing clients can call their clinician’s work extension directly in order to schedule appointments and ask questions. o During this phone call, the CAPS administrative assistant would screen callers regarding endorsement of crisis and safety items, symptoms pertaining to COVID-19, and status of belonging to a high risk of illness population. All factors will be considered in determining how to assist this individual. o Standard procedures would be for those with no evidence of harm to self or others to be scheduled for an appropriate clinical service (e.g. intake, crisis, individual session) with a CAPS clinician via a telehealth platform. Standard procedures would be followed in scheduling this service. o Those endorsing items indicating a threat of harm to self or others would be offered a crisis appointment with a CAPS clinician. This appointment may occur over via a telehealth platform or in-person depending upon student’s location. o Those endorsing items indicating a positive screening relating to COVID-19 symptoms will be offered clinical services via a telehealth platform and provided explanation as to why this is the safest method in assisting them. They will also provide guidance on how to seek help in addressing the potential symptoms. o When a student endorsed items indicating a positive relating to COVID-19 symptoms and endorses experiencing harm to self or others, the CAPS administrative assistant will ask the student if they can be placed on hold and will consult with the CAPS clinician who is on crisis duty to seek guidance on how to help this student. Situations will be addressed on a case by case basis with consideration to the student health and safety, the potential health risk to responding CAPS staff, what can be handled vie a telehealth platform or in-person contact, and the need to involve third parties (e.g. campus police) in addressing the situation. The CAPS clinician may need to have follow-up conversation the student to learn more information and possibly consult with the Director of CAPS or Associate Director of CAPS in order to determine steps to best assist the student.  Beyond addressing health risk/precautions pertaining to COVID-19, all CAPS services will follow standard procedures for addressing matters, except in instances where dictated by telehealth

 In-person interactions and access to the CAPS main office will be kept to a minimum. Those needing to enter the office will be screened for COVID-19 symptoms before being permitted entry (alternative arrangements to provide assistance will be pursued should the individual screen positive). Plexiglass barriers have been ordered by GGC Facilities and will installed at the front desk in the CAPS main office. Those allowed entry to the CAPS main office will be provided directions by staff members on where to stand during interactions. Markers will placed on the floor to facilitate this. Excess furniture in the CAPS front will be removed or covered up to reduce their use. After an in-person interaction occurs in the CAPS main office, the CAPS administrative assistant or the attending clinical staff member will use cleaning products to clean the area.  CAPS will set aside an unused office. All excess furniture will be removed from the office, except for a desk, chair, and telephone. A computer terminal may be setup in the space, if one is available. This office may be used by staff to provide assistance to a student in situations where more involvement is required, but it is best not to meet in-person. Once service is ready to begin, the student and/or involved parties may be escorted to the office. They will be instructed to answer the phone when the attending counselor calls in. The attending counselor may use the phone or assist the student in starting a session on Microsoft Teams. Once the session is completed, the attending counselor will check the room to make sure the student and/or involved parties has left the office space. They and CAPS administrative assistant will be responsible for and coordinate the cleaning of this office space.  CAPS staff members will follow social distancing guidelines while in common areas and will work to avoid unnecessary in-person contacts. They will try to handle situations by limiting the number of individuals in a space and taking turns coming and going. Use of communications via phone and Microsoft Teams is encouraged in place of in-person contact whenever possible.  CAPS staff members will work together to routinely cleans points of contact for when in-person services are delivered. They will routinely disinfect surfaces and objects that are frequently touched (e.g. clipboards, chairs, computer keyboards).  CAPS will work with facilities and purchasing to ensure hand sanitizer and cleaning products are available. Etiquette  Staff meetings, case disposition, didactic trainings, and clinical consultations via Microsoft Teams.  Staff members will be encouraged to maintain proper hygiene and frequently wash hands.  CAPS will provide educational information to students and staff members about staying home when sick.  Students, CAPS staff, and other visitors to the CAPS office will be encouraged not to linger in common areas or the hallway.

 If any in-person contact is required to work with an individual, CAPS Staff will take appropriate safety precautions, including wearing a mask, reminding others to wear their masks, and social distancing. Staff members will take necessary steps to clean used areas after in-person contacts.

Disability Services

Disability Services office space would need to be reconfigured with consideration to social distancing. Signage needs to be displayed in the front area to push button door opener along with signage about limited number of people in each area, six feet social distancing, hand washing and COVID19 testing (limiting of services if sick in the office) Reception Area When entering the disability services suite from the front, the furniture that is currently in the reception space would need to be moved out and reconfigured for social distancing. The desk of the Student worker when entering the office space should have Plexiglas added. Inside the suite doors, hand- sanitizer and wipes will be available. Move the desk to the far wall from the door and the reception waiting space equip with one chair in opposite diagonal corner from the student worker reception space. Removing lockers from office space. Individual Staff Offices Each staff member must reconfigure as necessary office space to promote social distancing. Set up space conducive for virtual meetings allowing for an interactive process and confidentiality. Reconfiguring testing procedure space and hallway use  In order to promote social distancing, remove conference room table and move testing cabinet, file cabinet, microwave and refrigerator to conference room.  The testing closet will now be a one person testing procedure room with one chair a table and basket.  When a person has an exam, they will sign the form and listen to the procedure on digital recorder (unless an accommodation is required).  When completed, they will place the testing form in the basket and wait on the duct taped X on the floor, the test proctor will obtain the exam from the conference room and set up the testing room with the exam and any required accommodation.  When the testing room is ready, the test proctor will guide student to testing room using social distance measures. Between testing, cleaning of the rooms will be part of setting up the exam.  Clean and disinfect handles, desks and chair handles after each use.  Upon completion of an exam, the student will wait at the station and place test in testing bin then exit through exit door Training through AHEAD national organization for Disability Services providers. Free webinars and resources: AHEAD national organization for Disability Services providers Blackboard Ally training Kaltura training for captioning