Lighting Production Support Services RFP at The Greek Theatre, Los Angeles, Lecture notes of Theatre

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Request for Proposal

Lighting Production Support Services

For

The Greek Theatre – Los Angeles, CA

RFP Issuance Date: February 2, 2022

RFP Due Date: February 14, 2022

TABLE OF CONTENTS

Page

• I. GENERAL INFORMATION i
• II. THEATRE DESCRIPTION
• III. REQUEST FOR PROPOSALS
• IV. SUBMITTING A PROPOSAL
• V. INSURANCE AND BONDING..............................................................................
• VI. PROPOSAL INSTRUCTIONS
• VII. PAYMENT INFORMATION
• VIII. PROPOSAL REQUIREMENTS
• IX. EVALUATION........................................................................................................
• SCHEDULE 1 PROPOSER BACKGROUND INFORMATION Schedule
• SCHEDULE 2 DESCRIPTION OF SERVICES AND PRICING SHEET Schedule

The Greek Theatre

Request for Proposals – Lighting Production Support Services

I. GENERAL INFORMATION

Located within Griffith Park, the historic Greek Theatre stands as one of the nation’s most beloved and recognized outdoor entertainment venues. Throughout its history, the Greek has played host to some of the biggest legends in music – from Sir Elton John to Frank Sinatra, Bruce Springsteen to Carlos Santana and many more in between. This iconic venue has also served as a site for numerous high school graduations, community events and backdrops for television shows and motion pictures. The Greek Theatre is owned by the City of Los Angeles and managed and operated by SMG. The 5, capacity outdoor venue is among the City’s most cherished public sites. SMG, the management company hired by the City of Los Angeles Recreation and Parks Department (“ RAP ”), and acting on behalf of RAP is issuing this Request for Proposal (“ RFP) related to The Greek Theatre (the “ Amphitheatre ”) located in Los Angeles, California and the surrounding areas as defined herein. In 2015, RAP enacted SMG to provide for, among other things, the management of The Greek Theatre as a venue for professional tour live music concerts, cultural and commercial activities. The Theatre operates seasonally between the months of April – October and hosts an average of 70 events per season. II. AMPHITHEATRE DESCRIPTION The Amphitheatre is located in Los Angeles’ Griffith Park. The Amphitheatre has a seating capacity of approximately 5900 seats for use during all concerts, community events and other events to be determined. III. REQUEST FOR PROPOSALS

SMG is seeking proposals for Lighting Production Support Services at the Amphitheatre as more

fully described in Schedule 2 of this RFP. IV. SUBMITTING A PROPOSAL Each Proposer should carefully examine all documents provided in connection with this RFP and thoroughly familiarize itself with all requirements of the RFP prior to submitting its Proposal. The following timetable has been established by SMG for the issuance, response and award of contract for the Product and Services. SMG reserves the right to modify this timetable and will notify each Proposer of any change in the schedule.

Proposers Notification February 2 nd , 2022 Proposal Due Date 2 :00 PM PST, February 14 th , 2022 Vendor Selection On or around February 18 th, 2022 Each Proposer is expected to deliver a response to this RFP no later than 2 :00 p.m. (PST), February 14 th 2022 to SMG at the address set forth in Section IV.C below. In addition, the Proposer shall provide, in completed form, the attached Schedules to this RFP. A. There will be no pre bid meeting, however a site visit for interested parties will be conducted on February 7th from 10am – noon. B. All inquiries regarding this RFP must be in writing directed to: Becky Colwell at the address set forth in Section IV.C below or via email to bcolwell@lagreektheatre.com Questions may be submitted up to February 10 th , 2022. If the questions are deemed necessary to provide clarification, an addendum to this RFP will be issued three ( 3 ) days prior to the submission deadline. Inquiries or other contact with any other officer, commissioner, agent or employee of SMG regarding the Amphitheatre and/or this RFP, including contact by the Proposer's contractors, agents, representatives and consultants, could result in your Proposal being disqualified. C. Each Proposer shall submit one (1) bound copy and one (1) electronic copy of its Proposal response to this RFP no later than 2:00 p.m. (PST), February 14th, 2022 addressed to: Becky Colwell Greek Theatre General Manager SMG-Greek Theatre 2700 North Vermont Avenue Los Angeles, CA 90027 bcolwell@lagreektheatre.com Proposals in response to this RFP received after due date and time shall not be accepted. ELECTRONIC PROPOSAL PERMITTED: Electronic proposals are permitted for services quoted that meet our needs exactly. Any service not specifically called out in this Solicitation and proposed by a Proposer must be presented in hard copy with comparison of services. Electronic proposals must be submitted to bcolwell@lagreektheatre.com. Facsimile transmissions are not acceptable. D. The Proposers shall note with their submittal any privileged information or other private data in or withheld from their submittal, and shall contact SMG regarding confidential treatment of such privileged information or other private data. E. SMG, at their sole discretion, shall have the right to reassess and determine whether any particular Proposer has the qualifications to proceed in this process, notwithstanding the receipt of this RFP. Such determination shall be made and based upon, among other things, information provided by the Proposer including: demonstrated understanding of and responsiveness to the requirements of this RFP and for the Project; the Proposer's past experience in supplying similar services and

V. INSURANCE AND BONDING

A. Insurance requirements shall include at minimum the following coverage and must name SMG, The Greek Theatre, and the City of Los Angeles Recreation and Parks Department, as additional insureds. The limits below shall apply on a per-occurrence and aggregate basis and shall not be altered without 30 days’ notice to SMG.

1. General Liability coverage of $2,000,
2. Excess Coverage of $5,000,
3. Automobile Liability coverage of $2,000,
4. Workers Compensation coverage to meet statutory limits
5. Employers Liability coverage of $1,000,
6. Professional E&O insurance of $2,000, B. Certificates are required with submittals. Each proposal shall be accompanied by a letter of surety, from a Surety agent, stating ability to provide a performance bond of 5% of the total bid cost upon award shall also be included. VI. PROPOSAL INSTRUCTIONS Proposers shall submit one response per solicitation and shall not propose more than one price, model, and brand for each item on that solicitation. Should a Proposer desire to submit multiple or alternative proposals, (an “Alternate Proposal”) each should be submitted in a separate solicitation and marked “ALTERNATE PROPOSAL.” All Proposals shall include but not limited to all insurance, bonding, etc. It is the Proposer’s responsibility to specifically address the variances to Specifications as laid out in the Solicitation. Any Alternate Proposal that does not provide line item specification variance explanation where needed will be rejected if deemed non-compliant to this section by SMG. VII. PAYMENT INFORMATION SMG is the entity that will issue all purchase orders, contracts and receive invoices on behalf of RAP. Payments with regards to this Solicitation will be reviewed and approved by SMG. Payment terms are Net 45 days from receipt of invoice only after services have been provided. VIII. PROPOSAL REQUIREMENTS A. The Proposer shall include a Price Proposal detailing costs in an itemized format. At minimum, the pricing sheet(s) must show the price breakdown per month. B. The Proposer shall include a minimum of three ( 3 ) references for comparable service efforts successfully performed by the Proposer within the last 18 months in similar venues.

C. Each Proposer is required to provide the following information in the amounts requested. Proposers who fail to provide any of the submittals requested will not be given consideration. a. Submit one (1) copy of Drawings (if applicable) sufficient to explain the Proposers proposed list of equipment and adherence to the proposal specifications. b. Submit one (1) copy of certificate of insurance as described above. IX. EVALUATION OF PROPOSALS AND SELECTION OF PROPOSER A. SMG will evaluate each Proposal and award the contract on the basis of cost and qualitative merit. B. SMG may eliminate, in its sole discretion, those Proposers that are deemed non-qualified to provide the Services, or a portion thereof, or that are deemed nonresponsive according to the terms of this RFP. C. SMG may reject all Proposals and decide to reissue the RFP or proceed without the assistance of any Proposer. D. SMG reserves the right to accept or reject in part or in whole any or all Proposals submitted and may elect to enter into one or more separate agreements for the products with one or more Proposer. E. SMG will not be required to state or indicate any reason for rejection of any Proposals or a portion thereof, or that are deemed nonresponsive according to the terms of this RFP.

Additionally, please furnish a copy of the Operating Agreement or minutes of the Corporation's Board of Directors showing his or her authority to act on behalf of the corporation. C. Partnership Name of Partnership: ________________________________ Federal Employer ID Number: ______________________________ Members/Partners: _______________________________

(provide a list of all members/partners and share of ownership) Managing Partner: _______________________________________ Home Address of Managing Partner:

_________________________________, a Partnership organized under the laws of the state of ____________________________________ (Partnership Name), and domiciled at: ____________________________________ (State of Formation or existence)

(Address of Home Office) and authorized to do business in the state of California. The Agreement will be signed by: _____________________________ (Name of Partner) Additionally, please furnish a copy of the partnership agreement evidencing the formation of the partnership and the authority and incumbency of the Person signing on behalf of the partnership. D. Other Business Entity Owner's Name: ______________________________________________ Home Address: ______________________________________________ City, State, Zip: ______________________________________________ Federal Employer ID Number: ___________________________________ D.B.A. Trade Name: __________________________________________ Owner's Social Security Number: _________________________________ Owner's Date of Birth: _________________________________________

SCHEDULE 2

SCOPE OF SERVICES Provider’s duties at the Amphitheatre will include:

• A Leased stage lighting system for the seasonal Concert Series at The Greek Theatre, Los Angeles, California consisting of approximately 70 + events between the months of April and November.
• Seasonal Load in, equipment testing completion, no later than March 25 th , 2022. Load out approximately December 1, 2022. Production scheduling will be managed by SMG production management.
• Vendor to provide a leased cost quote for the following: o A mixture of 8 - 12 LED Lekos for stage specials and 40 LED wash light application. o 8 Moving instruments and spot fixtures desired. o A 330’ Front of House Snake o A separate processing/power distribution to maximize the performance of the lighting package. o All necessary cabling, safeties and hanging hardware for leased equipment. o A Grand MA or MA lite o LED audience blinders o On-call technician available to trouble shoot any lighting equipment challenges during events.