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Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
3 steps of processing - Inventory, discover, publish Will relativity pull all metadata from unsupported file types? - No, limited Password bank? - Password repository used to decrypt password-protected files. Is there a limit for the password bank? - No, after 100 passwords there could be performance drops 4 types of password bank - Passwords, Lotus Notes, Email encryption certificate, AD encryption certificate Can the password bank unlock multiple files - yes use the ... to map your document fields to relativity processing data - Field catalog What need to be set for mapping a field to a processing field - Source What are system-mapped processing fields? - System created metadata fields that are always populated when data is processed. Field catalog - Contains a list of all available fields to map regardless of discovered data. Can you map one processing field to multiple document object fields? - Yes Can you map a processing field to a unicode enabled field? - Yes Can you map fixed length text field to a long text field? - No Can you map long text field to a fixed length text field? - Yes To what fields can you map a single choice catalog field? - Fixed length text, long text, choice, single object field Can you map a datatime field to a date field if the source field is DateTime and the type is Date? - Yes How can you track wich passwords were decrypted during publishing documents? - Map the password field in the all fields catalog. What is the virtual path - The complete folder structure and path from the original folder or file chosen for processing to the file. Will the file name of the parent be added to the virtual path if the document is a child document - Yes What is the source path - A modified display of the virtual path. What will be displayed in the source path in case of attachments of an email? - The entry ID will be replaced by its email subject. What is stored in the processing profile? - Numbering, deNIST, extraction and dedupe seetting If you delete a processing profile during discovery are you still able to publish the documents? - No, you first need to create a new processing profile. Does relativity re-extract text for a re-discovered file? - Yes, ONLY if an extraction error occurred 3 types of numbering - Auto Number, Define Start number, level number default document numbering prefix? - the prefix applied to each file in a processing set once its publsihed.
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
If you discover the same file twice and you change any settings on the profile, or select a different profile, between the two discovery jobs will the text be rextracted? - Relativity will not re-extract the text from that file unless there was an extraction error. Default document numbering prefix? - The applied prefix to each file once its published to a workspace Character limit for document numbering prefix? - 75 If you use a different prefix for the Custodian field on the processing data source(s) that you add to your processing set what will be prefix? - The custodian Numbering type: - Determines how the documents are numberered when publsihed Auto numbering? - Determines the next published document will be identified by the next available number Define Start Number - Define the starting number what happens when you define an already existing statring number? - Relativity will choose the next available one the Field default start number is only available when? - Define start number is selected. If you use a different start number for the Start Number field on the data source will that number takes precedence over the value you enter here. - yes Number of digits - Determines how many digits the control number contain. Default number for digits? - 10 Parent/Child numbering - Deteremines how parent and child docs are numbered relative to each other when you publish them to the workspace. Parent child numbering - Suffix always? - Child docs will have a delimter to their parent Parent child numbering - Continous always? - Child docs will have a sequeantial control number Parent child numbering - Continous, suffix on retry - child documents receive a sequential control number after their parent except for child documents weren't published to the workspace. After retry they will receive a suffix. Is it possile for your workspace to contain a document family that has both suffixed and non suffixed child docs? (Y/N) - Yes Delimeter? - The delimter between the parents and child What tree delimters are available from the processing profile?? - - /. / _ Level numbering? - Option to number docs in a standard format of prefix.box.folder.pages. Name the level of the numbered digits? - Level 1 (Party code) Level 2 (Box number, (Custodian) Level 3 (Folder number, (location)) Level 4 (Document number) What fields consist of the inventory discovery settings? - DeNist, Denist Mode, Default OCR Language, Default time zone DeNIST? - A list of hashes and file signatures that will filte out junk and system files If DeNIST set to yes what happens? - It removes all files found in the NIST list. Why would you choose No from DeNIST? - If you know the data you intend to process it saves time
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
standard Natvie hash for deduplication - SHA Conversion from MSG to MHT happens in which processing phase? - Discovery Why can you consider MHT instead of MSG? - Storage, the MSG will always have the attachments in its native file. Whearas MHT not anymore after conversion IF you need to produce a native file while excluding privileged or irrelavant files, what can you do? - You can convert the MSG to MHT. Can you revert conversion of MHT to MSG files - No Name of the processign field whether an email was converted? - Converted email format Excel Text extraction method? - which processing engine should be used for extracting excel files Excel Text extraction method - Relativity? - Tell relativity to extract text from excel files Excel Text extraction method - Native? - Use excel to extract text Excel Text extraction method - Native (failover dtSearch) - Use excel to extract text and dtSearch as backup if any errors Excel Text extraction method - dtSearch (Failover to native) - Use dtSearch to extract text from Excel files with native as a backup text extraction method. Consideration some differences in dtsearch and native extraction for Excel? - dtSearch doesnt extract track changes With dtSearch The excel header en footer extraction field is unavailbale because? - dtSearch extracts it and places it at the end of the text. Excel header/footer extraction - extract header and footer info from excel files You can choose what options for Excel footer/header extraction? - do not extract, Extract and place at the end, Extract and place inline (slower txt extraction) Powerpoint Text extraction method - What processing engine should be used for powerpoint files 3 options for powerpoint extraction - Native, Native (Failover dtsearch), dtSearch (failover to Native) Consideration some differences in dtsearch and native extraction for powerpoint? - dtSearch doesn't extract watermarks from pre-2007 ppt files and certain metadata Word Text extraction - What enige should be use for processing word 3 options for word extraction - Native, Native (Failover dtsearch), dtSearch (failover to Native) Consideration some differences in dtsearch and native extraction for Word? - dtSearch doesn't extract watermarks from pre-2007 docx files and certain metadata OCR - select enable to run OCR processing three OCR accuracy options - High, Medium, low Fastest OCR accuracy option - Low OCR text separator? - enable to display a separator between extracted text and the OCR'ed text. Is OCR text separator Enabled by default? - Yes
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
Where will the OCR'ed txt being place when OCR text separator is disabled? - At the end of the file Why can OCR and OCR text separator pollute a dtsearch index? - dtsearch normally uses extracted text and "OCR from image" was not originally in the doc. Three deduplication options? - None, Global, Custodial deduplicaiton is performed on what processing stage? - Publish Dedupelication is performed on parent and child docs? (Yes,No) - No, parents only TRUE OR FALSE? if you select None as deduplication option Relativity will dedupe in the backend by storing one copy of the native and uses metadata markters - TRUE Does relativity repopulate duplicate documents if you change from global to none? - No, only upcoming processing sets Can there be duplicate emails in the workspace when global dedupe? - Yes, if there is email from 2 different systems otherwise it shoudnt You can change the name of custodian when files are published with custodian dedupe - Yes Propagate deduplication data? - Applies deduplication fields you mapped out of deduped custodians. Propagate deduplication data - Yes? - Metadata fields mapped for parent and children documents Propagate deduplication fields: - All Custodians, Deduped Custodians, All path/locations, deduped path and dedupe count Propagate deduplication data - No? - Applies deduplication fields populated for parents documents only. Can the propagate deduplication data setting override the extract children setting on you profile? - yes Auto-Publish set: - Automatically kick off the publish after completion of discovery Default destination folder? - the folder in relativity into which docs are placed Publish jobs read the destination folder filed on the .... Not the .... - data source not the profile. If the source path you elected is an individual file or a container how will it be shown in the folder tree? - The folder tree does not include the folder name that contains the individual file If the source path you elected is a folder how will it be shown in the folder tree? - The folder tree includes dthe name of the folder you selected Do you want to use source folder structure? - Maintain the folder structure of the source of the files you process Will relativity add a suffix if a file is unpublished and continous always is the numbering option? - No Will relativity add a suffix if a file is unpublished and Suffix always is the numbering option?
- Yes Will relativity add a suffix if a errored file is published and continous, suffix on retry is the numbering option? - yes
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
Two kinds of comments possible for in all office docs? - Metadata and inline a returned value of yes for the hidden data field doesn't automatically mean that the doc has inline comments? (True / False) - TRUE 2 deduped fields? - Deduped custodian and deduped path Deduped custodians? - information of the deduped custodian Deduped path? - A long txt field with information of the deduped doc Password bank? - A repository used to decrypt password protected files moments when the password bank gets accessed? - Inventory, discovery, basic and native imaging In what processing phase does the password bank gets used? - Discovery Does save as pdf mass operation works with the password bank? - No, its not connected Password bank types? - Passwords, Lotus Notes, Email encryption certificate, AD encryption for lotus notes what file must be uploaded? - user.ID Will a password in the password bank decrypt multiple files even if the file types are different? - Yes Three types of action on save when quick create processing set? - Create processing set, Create processing set and inventory files, Create processing set and discover files Two types of number of processing sets - Create a single processing set, Create a processing set for each data source Two types of entities? - Person and other Naming convention is only possible when you select ... - person entity Deduplication is only applied to the parent level? - Yes If a child has the same hash as top level or another child the document will be dedupe? - No, keep the family together/ Where can you find the level value for a file by mapping the level metadata? - Field catalog is it possible for child docs to have different hashes when the same files are processed into different workspaces? - yes but is rare Name a example of files that could have different hashes when te same files are processed? - pre-Office 2007 When deduplication runs part of publish will reviewers notice anything like performance, Yes or NO and Why? - Yes, doenst occur in the Relativity Database or the SQL server and thus no effect on review. If you publish 2 data sources at the same time deduplication order is determined by? - Artifact ID Do you encounter inconsistency when publishing two data sources with two different dedupe criteria? - Yes Global Deduplication - Documents that are duplicatios of daocuments that were already processed will not be published again
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
Custodial Deduplication - documents that are duplicates of documents owned by the custodian specified on the data source aren't published to the workspace. None deduplication - No deduplication will be performed and alkl docs will be published Global deduplication with attachments will they be excluded? - documents with attachments, and those attachments are duplicates of each other, all documents and their attachments are published to the workspace. Global deduplication with document level errors? - you publish a processing set that contains a password-protected document inside a zip file, you receive an error. When you unlock that document and republish the processing set, the document is published to the workspace. If you follow the same steps with a subsequent processing set, the unlocked document is de- duplicated and not published to the workspace 3 types of file hashes that can be used - MD5/SHA1/SHA MD5/SHA1/SHA256 hashes - Provide a checksum of the physical native file Deduplication hashes - The four email component hashes (body, header, recipient, and attachment) Relativity Processing generates to de-duplicate emails. Processing duplicate hash - The hash used by processing in Relativity to de-duplicate files, which references a Unicode string of the header, body, attachment, and recipient hashes generated by processing. For loose files, the Processing Duplicate Hash is a hash of the file's SHA256 hash. Can Relativity calculate a md5 hash if you have FIPS enabled? - No Deduplication hashes for emails - MessageBodyHash, HeaderHash, RecipientHash, Attachment hash all 4 types of deduplication hashes for email are done by what type of hash? - SHA What email header information is used to create the header hash - Subject, sendername, sender email, client submit time What email header information is used for recipienthash - RecipientName, RecipientEmail How does relativity calculate the relativity deduplication hash? - 1. Constructs a string that includes the SHA256 of all four email components.
- Convert it to UTF-8 byte array
- Convert the byte array to SHA256. Processing duplicate hash for loose files? - SHA What if emails have the same identical email header? - then they are duplicates can you delete a processing set when inventory, discovery or publish is in progress?? - No Never stop ... services through Windows .... Services or use the ... to stop the processing job - Relativity, Services, ISS What mass operations are available in processing sets? - Delete, export to file, tally/sum/average will processing wait for finishing the first job and then start with the second job? - No, it will start once the first job is in document ID genaration and deduplication if you edit an already inventoried processing data source then you have to... - re run inventory
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
Can only sysadmin change queue priority? - No, you need to have worksapce admin level permissions. Can only sysadmin modify processing jobs on the processing and imaging queue? - Yes Where can you see all active processing and imaging jobs? - Processing and imaging queue What do you need to check if the status field in the processing and imaging queue is not visisble? - The server manager agent. What does the - 1 value in the documents remaining field stand for in the processing and imaging queue - The job is not started yet Do you automatically change the priority of jobs from the same processing set, why? - yes, deduplication is performed order designated on the set Can you pause jobs? - No Can file names be appended after discovery? - Not a way to append a file name after discovery but prior to publishing. Can images be reprocessed if they have errors? - As long as the set hasn't been published, if the image reports an error, you can retry the image and/or make corrections to the native and then retry the error. Does Relativity allow the use of a custom NIST - There's no official support for a custom NIST list. Does Relativity process password protected PST or OST files? - Passwords on PST and OST files are bypassed automatically by Relativity How do you fix an error after a document is published? - In Relativity 8 and above, you can retry the file again. How does processing work with errors? - a document has an error during processing doesn't mean that it won't be displayed in the Document list with a control number when you publish the processing set. The only way this doesn't happen is if the error occurs during ingestion and either Relativity is unable to extract the document from a container or the source media is corrupt. How does Relativity handle calendar metadata? - The processing engine captures all the dates of calendar items. If there is not a field for it in Relativity, this data will end up in the "OtherProps" field How does Relativity process audio and video? - Audio and video files are identified, but no metadata (other than basic metadata) or text is extracted from them. They will be marked as unprocessable. How does processing handle regional setting changes? - When a user submits a ticket to change the worker regional setting (worker time zone/culture), it is best to have no processing jobs running How does processing handle time zones? - Discovery is performed on all natives in UTC. Processing uses the timezone as defined in the processing set settings to convert metadata dates and times into the selected timezone.
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
How does processing handle time zones with DST? - For Daylight Savings, there is a table called dbo.TimeZone in the Invariant database that is used to account for Daylight Savings Time on a year-by-year basis. This way, we always use the accurate DST rule for the given year. Can the date and time format be modified? - Yes. The date and time format reflect the region where Relativity is deployed and will change depending on the location Once files are published, are they deleted from the processing source location? - No, there is no alteration to the processing source location. Relativity reads from this intermediate location and copies the files to the Relativity workspace file repository. What files display in the DeNIST report? - The DeNIST report displays only attachments Under what tab is all the processed error information stored? - Files Tab Displays all outstanding errors from processing jobs? - Current Errored Files View primarily utilized for historical reporting? - All errored files view Job errors tab - Contains all errors occured on processing sets you run in your workspace errors occurred during inventory are always Job errors? - Yes 4 error phases - Delete, Publisch, Discover, text extraction Error Phase delete - Doc was deleted from Rel, but encountered an issue, potentially affecting recalc or dedupe Error phase Publish - Doc was supposed to be promoted to review but encountered an error and was held back Error Phase Discover - Doc may encountered issue during expansion and may not have extracted child record or associated metadata. Error phase Text extraction - Doc encountered an issue during text extraction is missing some or all associated text. 4 types of error information - Not resolved, Resolving, Resolved, Ignored Error status NOt resolved - The error is outstanding Error status resolving - The error is submitted or in the process of being retried Error status Resolved - The error was resolved Error status Ignored - The error was ignored Error Category field - Provides insight in the nature of the error that have occurred during processing. Corrupt container - These errors are exclusive to container files that have encountered corruption when attempting to open and locate files within the container itself Will a corrupted container and its contents being pushed to discover - No Corrupt file - These errors are exclusive to non-container files that have found elements of corruption during Processing Could Not Identify - Relativity Processing was unable to identify the file during Discovery. This may indicate corruption in the file but was unable to be determined at the time of discovery. Environmental - These errors are caused by issues in the Relativity Processing environment.
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
When can you resubmit the discovery job? - If the status is still waiting What happens when you cancel the job as its already been sent to the processing engine? - Set is cancelled, options are disabled and it is unusable plus dedupe isnt performed Can cancelled error items being retried? - no Can you resume discovery after cancellation? - No, new data sources need to be created The details modal provides you an overivew of ... - Information about errors that have occurred on records during discovery and publish Can you view processing errors in the details modal? - Yes Detail modal - The Error History section represents ... - all errors that have ever occurred on a file. Detail modal - = The Error Summary section - displays a count of all active errors along with their associated category and phase Why is the error summary seciton of the detail modal important? - when investigating errors relating to container files, as there can be many associated to the parent container during file extraction. This helps determine the level of impact the issue has as it may affect many files originating from it. Will republish overlay all metadata fields? - Yes When republish will extracted text and native file fields be overwritten? - Yes if they are different than the initially published doc Can you cancel republish files? - No During publishing relativity does 3 things: - - Applies settings specified in the profile and bring documents in the workspace
- Determine mater doc and master cust and which are dupes
- Populates the all custodians field, other sources and other metadata fields Will publish dedupe data brought in by RDC - No, publishing wont recognize it Publishing includes three distinct steps of deduplication - 1. Doc ID creation
- primary document publish
- overlaying deduplication metadata. Processing error precedence (Phase) - Publish - document was supposed to be promoted to review but encountered an error and was held back. Processing error precedence (Phase) - Delete - a document was deleted from Relativity, but encountered an issue, potentially affecting recalculation of deduplication Processing error precedence (Phase) - Discover - a file may have encountered an issue during expansion and may not have extracted a child record and/or associated metadata. Processing error precedence (Phase) - Text Extraction - a file encountered an issue during text extraction and is missing some or all associated text. Error status is usefull because - determine any further actions are required on a file or to see if an error had ever occured on a record. When a file has all its errors resolved what 3 fields wont display any info anymore? - Error message, Error category, error phase
Eexhaustive review of the Relativity Processing Specialist certification exam,
covering all core concepts required for mastering data processing within
Relativity. Topics include processing stages (Inventory, Discover, Publish),
password bank management, metadata extraction, field mapping,
deduplication methods, text extraction techniques, handling of errors, and
workspace configurations. Ideal for professionals preparing for the
certification or working daily with Relativity’s processing module, this guide
is organized with definitions, procedural steps, and exam-relevant details
Latest Updated Exam Guide 2025/
4 Statuses of the error status field - Not resolved, Resolving, Resolved, ignored Not resolved error status - Error is still outstanding Resolving error status - The error was submitted or in the proces of being retried Resolved error status - The error was resolved Ignored error status - The error was ignored Error category field - provides insight in the nature of the error that have occurred during processing. Error Category - Corrupt Container - These errors are exclusive to container files that have encountered corruption when attempting to open and locate files within the container itself. Error Category - Corrupt container do corrupted containers have extracted children - No, you will not see any extraced loose files Error Category - Corrupt File - These errors are exclusive to non-container files that have found elements of corruption during Processing Error Category - Could Not Identify - Relativity Processing was unable to identify the file during Discovery. This may indicate corruption in the file but was unable to be determined at the time of discovery. Error Category - Environmental - These errors are caused by issues in the Relativity Processing environment. These should be retried and resolved when encountered. Error Category - File Read / Write Failure - These errors are a subset of Environmental issues specifically caused by file system issues. These should be retried and resolved when encountered. Error Category - Missing Attachment - An attachment from a document or email was not able to be extracted from its file. Error Category - Missing File Metadata - A file is missing a piece of metadata. Error Category - Missing Extracted Text - These errors represent issues that occurred during Text Extraction jobs that have caused a file to be missing some or all associated text Error Category - Partially corrupted container - These errors are exclusive to container files that have encountered corruption during extraction of specific records. When containers have these errors associated to them, you may see some files extracted, but not all. Error Category - Password Protected Container - These errors are exclusive to container files that have encountered some form of password protection or encryption security measures. Error Category - Password Protected File - These errors are exclusive to non-container files that have encountered some form of password protection or encryption security measures. Error Category - Relativity Field Configuration - These errors represent issues with Field Mapping during publish jobs. They are usually associated to a specific setting like length or an Associative Object Type Error Category - Unsupported - Relativity Processing has determined that these files are unsupported and was unable to obtain metadata or text from them. Can you pivot on all relevant processing fields by default? - Yes
