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The regulations for student registration, attendance, leave of absence, withdrawal, and transfer at a university. It covers topics such as registration deadlines, credit transfer, and the process for taking leave of absence or withdrawing from a programme. Students must register before taking modules and are required to attend timetabled sessions. The document also outlines the consequences of failing to participate adequately in a programme, including the possibility of being deemed to have abandoned studies and having registration terminated.
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(Version effective from 4 October 2010 to 31 July 2011)
(i) At the start of their programme before registering on any modules
(ii) Subsequently at the beginning of each academic year
(i) which if any Module Marks are to be carried forward from the original programme to the new programme for the purposes of Regulation XX or Regulation XXI, and
(ii) whether a waiver of programme regulations is required.
Such permission may also be deemed as authorisation for the student to take leave of absence, if appropriate, in accordance with the requirements of paragraph 23 hereof.
(i) the date on which the Academic Registry receives formal notification of transfer from the student.
(ii) The date indicated on the transfer form.
In exceptional cases, the Academic Registrar may permit the effective transfer date to be backdated.
(i) Any Module Assessments which can be taken into account for a particular programme must be taken into account for that programme.
(ii) The time limits outlined in paragraph 7 of Regulation XXI and in Programme Regulations will commence from the date of the students registration on the first module that can be taken into account.
non-attendance at any timetabled session by reducing marks except in the circumstances described in paragraphs 17 and 18 hereof.
(i) that there are mitigating circumstances relating to ill health or personal difficulties which the student was not in a position to raise at an earlier stage.
(ii) that the information held by the Department relating to the student's participation is incomplete or inaccurate and the student was not in a position to correct this information at an earlier stage.
(iii) that there is evidence of prejudice or bias on the part of the Department.
(i) to dismiss the appeal in which case the student shall be given the reasons for the decision in writing. There shall be no further right of appeal against this decision.
(ii) to uphold the appeal and direct the Academic Registry to re-instate the student's registration with or without a recommendation that the student be granted retrospective leave of absence. In such cases, in consultation with the relevant Head of Department and the Academic Registrar, the Dean may specify conditions of reinstatement and the consequences of the student failing to adhere to these conditions. Should subsequent failure to adhere to these conditions result in the termination of the student's studies, the student shall have a further right of appeal on the grounds detailed in paragraph 27 hereof.
(iii) to refer the appeal to a meeting of the Academic Appeal Committee established in paragraph 9 of Regulation XIV, in which case the procedure outlined in paragraphs 30 to 34 hereof shall be applied. The membership and secretariat of the Appeal Committee shall be in accordance with the provisions of paragraphs 10 and 11 of Regulation XIV.
(i) to dismiss the appeal in which case the student shall be given the reasons for the decision in writing. There shall be no further right of appeal against this decision.
(ii) to uphold the appeal and direct the Academic Registry to re-instate the student's registration with or without a recommendation that the student be granted retrospective leave of absence. In such cases, in consultation with the relevant Head of Department and the Academic Registrar, the Committee may specify conditions of reinstatement and the consequences of the student failing to adhere to these conditions. Should subsequent failure to adhere to these conditions result in the termination of the student's studies, the student shall have a further right of appeal on the grounds detailed in paragraph 27 hereof.
(i) the date on which the Academic Registry receives formal notification of withdrawal from the student.
(ii) the last date of attendance
In exceptional cases, the Academic Registrar may permit the effective withdrawal date to be backdated.
(i) if a student withdraws from the University, he/she will remain registered on the module and a mark of zero shall be entered for any assessments not taken.
(ii) if a student withdraws from a module within the first two weeks of the relevant Semester, the module will be permanently deleted from the student’s record, notwithstanding the fact that assessments may already have been taken.
(iii) in exceptional circumstances the Faculty Board may permit students to withdraw from a module after the first two weeks of the relevant Semester. In such cases, the module will be removed from the student’s record, notwithstanding the fact that assessments may already have been taken.
(iv) if a student has been granted leave of absence in accordance with paragraph 35 hereof, all modules, the marks for which have not yet been fixed, will be permanently deleted from the student’s record, notwithstanding the fact that assessments may already have been taken. In such cases, which, if any, of the module assessment marks shall be carried forward and applied following the student’s return from leave of absence shall be determined according to the following scheme:
(a) if deadlines for coursework components amounting to 50% or less (weighted) of the total module assessment (including examinations) have passed prior to the Leave of Absence request being made, then the module will automatically be expunged from the record.
(b) if deadlines for coursework components amounting to over 50% (weighted) of the total module assessment (including examinations) have passed prior to the Leave of Absence request being made, then the module cannot be deleted from the record and the student should submit an impaired performance claim in accordance with Regulation XVII.
(remade June 2010)