Prescription Handling at Retail Level: Procedure and Record Keeping, Slides of Pharmacy

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PRESCRIPTION HANDLING AT RETAIL LEVEL AND RECORD KEEPING PRESCRIPTION HANDLING AT RETAIL LEVEL AND RECORD KEEPING

• (^) ZAYN SALEEM (SP18-DOP-007)
• (^) SOHAIL AKEEL (SP18-DOP-025)
• (^) MOSAWIR BUKHARI (SP18-DOP-033)

PRESCRIPTIONPRESCRIPTION

• (^) A prescription is a written order from Registered Medical Practitioner or a Physician to a Pharmacist to compound and dispense a specific medication for the patient.

PARTS OF PRESCRIPTIONPARTS OF PRESCRIPTION As an example, a common prescription might include:

1. Prescriber office information
2. Date
3. Patient data (Name, Age, Sex, and Address of the Patient)
4. Superscription (Symbol ℞)
5. Inscription (Medication prescribed)- Main part of a prescription
6. Subscription (Direction to Pharmacist/ Dispenser)
7. Signature or Transcription (Direction for Patient)
8. Renewal instructions
9. Prescriber’s signature and registration number

HANDLING OF PRESCRIPTION

• (^) The handling of the prescription is crucial. The pharmacist should follow the following steps when processing a prescription for compounding and dispensing:
  1. Receiving
  2. Reading and checking
  3. Collecting and weighing the materials
  4. Compounding, packaging and labelling

3.COLLECTING AND WEIGHING THE MATERIAL3.COLLECTING AND WEIGHING THE MATERIAL

Materials should be retrieved from shelves or drawers prior to compounding a script. On the left-hand side of the balance, all of the materials are maintained. Each material should be placed on the correct side of the balance once it has been measured. After the prescription components have been compounded, they are returned to the shelves or drawers. Three times each container of material should be inspected during compounding. (i) As soon as they are removed from the shelves/drawers (ii) Measurement of materials. (iii) When the containers are placed back on the shelves or drawers, the process is complete. It is recommended that just one prescription be prepared at one time. Clean surfaces should be used during compounding. Each piece of equipment must be thoroughly cleaned and dried before use. It should be created under the supervision of the doctor or in accordance with pharmacopoeia or formulary instructions. It is important to fill the containers with the prepared compounds. The container should be clearly marked with a label.

4.COMPOUNDING, PACKAGING AND LABELING4.COMPOUNDING, PACKAGING AND LABELING

RECORD KEEPINGRECORD KEEPING

• (^) All the medical stores / pharmacies (Retailers / Wholesalers) have to maintain the various records as per Drugs and Cosmetics Act 1940, and Rules framed thereunder. Here are list of records / documents all the medical stores / pharmacies (Retailers / Wholesalers) have to maintain / keep in the premises. They have to produce the said records / documents before the notified Inspector when asked

• (^) Drug license: Keep copies of all the documents submitted while grant of license. Keep copy of the retail sale drugs licenses / whole sale drugs licenses in the file.
• (^) Inspection record: Keep copies of all inspection done by Drugs Control Officer of your area.
• (^) Registered Pharmacist (RP): Keep copies all the documents of Registered Pharmacist i.e. Regn. Certificate, Qualification Certificates, address proof.

• (^) Change of Registered Pharmacist (RP): Keep copies of all the documents regarding change of RP. i.e Application to Drug Department having the details and dates of relieving of previous RP and joining of new RP, Copy of Regn. Certificate, Qualification Certificates, address proof.
• (^) Refrigerator: Purchase invoice of refrigerator

• (^) Schedule-H1 register: Maintain schedule-H register for Schedule-H1 drugs
• (^) TB Drugs record: Keep all the sale records of the TB drugs, as per the directions of Drug department. Or Health authorities. i.e details of the patients and detail of drugs given. Send the required details to authorities time to time.

• (^) NDPS Drugs record: Keep all the sale records of the NDPS drugs, as per the directions of Drug department.
• (^) Expiry drugs: Keep record of expiry drugs i.e correspondence with dealer for returning the expired drugs
• (^) Returned drugs: Keep record of drugs returned i.e correspondence with dealer for returning the expired drugs