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Download QPA EXAM - NJ STATE - RUTGERS – Latest Questions with Verified Answers 2025/2026 and more Exams Business Economics in PDF only on Docsity!
The formal organization of purchasing in NJ Municipalities was created by the laws of? What type of contract is most common? When is an emergency purchase acceptable? What is a requisition? What is the purpose of having a purchasing manual? Where can a government body authorize additional rules/procedure implementing emergency purchases? What is the time you have to make an award? 1917 Firm fixed pricing Affecting publics health, safety & welfare The start of a P.O- dept. Requesting item To have guidelines to follow Purchasing manual- must list chain of commands 60 days What type of F.O.B. is most advantageous? FOB destination What is known as P.L 1999 C. 440 Local public contracts law NJSA 40A:11-1 ET seq? Professional service contracts are for ; 1 year (12 months) a period of how many years? Award to contract must take place within how many days of receipt of 21 days purchase? If collusion is suspected, who do you Governing body, county prosecutor, notify? attorney general When no bids are received, when ; ; . . Rebid once more, then negotiate can you negotiate with vendors? Who can award a contract over the Governing body bid threshold? For total aggregate, can contracts be No broken down? Who regulates changes and DLGS - Division of Local establishes the law follow? Government Services QPA EXAM - NJ STATE - RUTGERS - 2020 Guarantees to correct all defects of What is a maintenance bond? workmanship and materials for a specified period Change orders can increase contract 20% by what percent? : . Total amount spent within a 12 Define aggregation ; a month period for like items . oo, Acknowledgement that money is What is certification of funds? available Setting money aside against a Define Encumbrance . budget by entering a P.O When charging a specific expense When should encumbrance happen? account What does UCC What types of transactions are Commercial, bank deposits, bill of governed by the UCC? lading QPA EXAM - NJ STATE - RUTGERS - 2020 To provide uniform statutes within Why was the UCC formulated? the 50states Is there such a thing as honest ; Yes mistake? . . Retrieving something that was What is replevin? wrongfully taken What are two types of law practiced? Common & statutory The policies and procedures that What is common rule? : comply with State and Federal Law When there is a dispute between . . _— NO- alternate dispute resolution, fact terms of two agreements, is it oo . finding arbitration your only option? Can an expressed contract be ; . Written written or oral? Can a purchase order serve as a Yes contract? . Economy be secured and The fundamental philosophy of our 7 . oo. . extravagance, fraud and favoritism competitive bidding statue is? be prevented Can you charge a fee for bidding specifications to prospective bidders? When using F.O.B shipping point, origin, the ownership of good occurs when? Can you use a GSA Account for materials & supplies? Up to what amount can be contributed to a political party and still be able to bid? How many times must a lead agent of a CO-OP advertise? Can a Governing body award over the bid threshold? What is the best way to ship? Yes, not to exceed $25 When the item leaves the sellers dock No $300 1 time per year Yes F.O.B Destination , become responsible for items once in your possession What must all RFP participants must sign in order to be on the evaluating committee? A municipality may alter a budget appropriation which is no longer needed during its budget year with? What is the quote threshold? What are the branches of law? Contracts shall be signed within how many days of the award of contract unless both parties agree to an extension? The statutes are designed to? How, when and by whom is the bid threshold increased? What is S.O.W? What is a window contract and who can award? No conflict of interest certification Change in text and title resolution 15% of the bid threshold Legislative, executive, judicial 21 days Safeguard the public good & enforced by courts Every 5 years, no later than march 1st, becomes effective July 1st, by the governor Scope of work Contracts between 17,500 & bid threshold & governing body Define labor & material bond Define maintenance bond Advertisement must appear how many days before bid? How many days must you advertise solid waste? What are the 3 ways authority is given to agents to deal with 3rd parties? Define implied authority Define express authority Define apparent authority Ensures employees will get paid & for all products used on the job Protection of the products from breakdown 10 60 Express authority, implied authority, apparent authority Unstated guidelines to purchase within guidelines Given in writing to the agents limits on products, quantity & dollar amount Supplier believes someone to have authority to make purchases QPA EXAM - NJ STATE - RUTGERS - 2020 What is the statue for local public contract law F.O.B terms most advantageous to an entity is How can a local governing body enact local law in furtherance of the LPCL? When a contracting unit determines that a bid was not arrived at independently, who must you notify? Two types of laws we are governed by List the forms of bid rigging? Advisories from the division of local government services that have the force of regulation are called? P.L.1999 C. 440 F.O.B Destination Ordinance, code or resolution Governing body, attorney general, county prosecutor Statutory & common Price fixing, rotating bids, bid suppression, collusion, horizontal/vertical price fixing Local Finance Notice QPA EXAM - NJ STATE - RUTGERS - 2020 Right time, right quality, right quantity, right price, right source, right manner General contractor must submit names of these subcontractors with bid List the forms of municipal government Three optional forms of government in NJ are List method of source selection List items required in a bid and if missing is not curable Plumbing, electrical, hvac, structural steel & ironwork Borough, township, village, town, city Commission act, municipal manager act, optional manager act Competitive sealed bids, competitive contracting, competitive quotes, proprietary purchases, emergency purchases Bid bond, consent of surety, stockholder agreement, list of subcontractors, addenda What are the types of cooperative purchasing systems What is required for a fair & open contract? What is a required disclosure? Formation of a contract Types of Contracts Cooperative, joint, commodity resale, county regional national cooperative Draft RFP/RFQ with criteria of award, AD in paper 10 days prior to opening, publicly open and announce results, review proposals and recommend award, governing body will make award including all cooperative contracts over $17,500 Choose contractor & obtain proposal of fees, contractor submits PCD/Stockholder disclosure in 10 days in advance of award, review of documents Offer, accptance, consideration, legal matter Firm fixed price, agreement w/ escalation, times & material, open end, lease Branches of law What is the process of collecting and analyzing information? What are the anti trust statutes? 6 Methods of Disposition (BLANK) provides a strict construction approach of state supremacy over local government. Municipal corporations possess those powers granted by state legislatures. A simply promise given by a seller to a buyer that goods are quality & will conform to certain standards Value analysis Legislative, executive, judicial Market research 56:9-1 Sealed bids public auctions transfers trade-inssales to other local contracting units E-Government Dillions rule Warranty Maintain rising cost technology customerslower cost of ownership improve quality QPA EXAM - NJ STATE - RUTGERS - 2020 In case of a bidding process for public works contract, a bidder may request withdrawal ofa bid, duetoa 5 mistake on the part of the bidder within how many days after a bid? Methods of Vendor Selection Financial Disclosure Statements, FDS's Three Es of purchasing An item that has a useful life of at least five years 1. Competitive bidding2. Competitive contracting3. Competitive quotation4. Propriety purchases5. Emergency purchases Local government officers must file their FDS with the municipal or county clerk and with the Local Finance Board by April 30th of each year. 1. Efficiency2. Effectiveness3.economy Capital improvements 
