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Roommate Finder

Procurement Management Plan

Version 1.

Roommate Finder - Project Charter Version: 1.0

<Insert appropriate disclaimer(s)>

VERSION HISTORY

[Provide information on how the development and distribution of the Procurement Management Plan was controlled and tracked. Use the table below to provide the version number, the author implementing the version, the date of the version, the name of the person approving the version, the date that particular version was approved, and a brief description of the reason for creating the revised version.]

Version # Implemented By

Revision Date

Approved By

Approval Date

Reason

1.0 (^) Tom Brown 02/26/2019 (^) John Finn 02/28/2019 Draft version 1.0 have been approved.

TABLE OF CONTENTS

1. INTRODUCTION 6

2. PROCUREMENT MANAGEMENT APPROACH 6

3. PROCUREMENT DEFINITION 6

4. TYPE OF CONTRACT TO BE USED 7

5. PROCUREMENT RISKS 7

6. PROCUREMENT RISK MANAGEMENT 7

7. COST DETERMINATION 7

8. STANDARDIZED PROCUREMENT DOCUMENTATION 8

9. PROCUREMENT CONSTRAINTS 8

10. CONTRACT APPROVAL PROCESS 8

11. DECISION CRITERIA 8

12. VENDOR MANAGEMENT 8

13. PERFORMANCE METRICS FOR PROCUREMENT ACTIVITIES 9

14. SPONSOR ACCEPTANCE 9

1. INTRODUCTION

This Procurement management plan will be serving as the framework for the

“Roommate Finder” project. This document will be referred as full and complete

information for The Procurement planning till the end of the Roommate Finder Project

and should be edited only by the approved people.

The Procurement management plan determine base on Items to be procured, associated Risks, Type of contract, Determining costs and approval of Decision criteria. The Procurement management plan will help us in identifying contract deliverable and measure the progress of the Roommate Finder Project

2. Procurement Management Approach

[The Procurement Management Plan should be defined enough to clearly identify the necessary steps and responsibilities for procurement from the beginning to the end of a project. The project manager must ensure that the plan facilitates the successful completion of the project and does not become an overwhelming task in itself to manage. The project

manager will work with the project team, contracts/purchasing department, and other key players to manage the procurement activities.]

3. Procurement Definition

[The purpose of procurement definition is to describe, in specific terms, what items will be procured and under what conditions. Sometimes items which must be procured for a project can be made internally by an organization. Additionally, procurement deadlines are usually affected by the project schedule and are needed by certain times to ensure timely project completion. This section is where these items must be listed, justified, and the conditions must be set. Any important technical information should also be included. Individuals may also be listed with authority to approve purchases in addition to or in the absence of the project manager.]

Item/Service Justification Needed By Item A Item B Item C

4. Type of Contract to be used

[The purpose of this section is to describe the type of contract to be used so the contracts and purchasing department can proceed accordingly. There are many different types of contracts like firm-fixed price, time and materials (T&M), cost-reimbursable, and others. Different procurement items may also require different contract types. A well-defined product may be a firm-fixed price while a product which will require a research and development effort may be a T&M contract.]

5. Procurement Risks

[The purpose of this section is to identify any potential risks associated with procurement for the project. Depending on the contract type, items or services being purchased, vendor history, or uncertainties in the project’s scope, schedule, or budget, potential risks may require more detailed planning and mitigation strategies. For instance, if an organization has a close relationship to a particular vendor but there is a chance that vendor will no longer to be able to provide goods or services needed; this represents a significant risk to the project’s procurement activities that must be managed.]

6. (^) Procurement Risk Management

[The purpose of this section is to describe how risks related specifically to procurement activities will be managed. All projects should have an independent and thorough risk management plan. However, much like there are risks which pertain only to procurement, there are risk management considerations which may also be unique and apply only to procurement. This may include involvement of specific personnel in managing procurement risks or obtaining approval on mitigation steps from a particular management level within the organization.]

7. Cost Determination

[The purpose of this section is to describe how costs will be determined and if/how they will be used as part of the selection criteria. For procurements seeking goods and/or services from an outside vendor, costs are usually provided in response to a Request for Quote (RFQ), Request for Proposal (RFP) or a Request for Bid (RFB). Vendors submit quotes, proposals, or bids which describe the costs of the good or service in detail to aid the

Vendor

Vendor

1 – Unsatisfactory 2 – Acceptable 3 - Exceptional

14. Sponsor Acceptance

[The undersigned acknowledge they have reviewed and approve the procurement management plan for the Sample Project. Changes to this procurement management plan will be coordinated with and approved by the undersigned or their designated representatives].

Signature: Date: Print Name: Title: Role:

Signature: Date:

Print Name: Title: Role: