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American Sentinel College: Attendance Policy, Course Drop, and University Withdrawal, Study notes of Nursing

University of Rhode Island (URI)Nursing

The attendance and participation policy for American Sentinel College, including requirements for course-based and competency-based students, dropping courses, and withdrawal from the university. The policy covers procedures for adding and dropping courses, attendance taking, and financial aid implications.

What you will learn

  • What are the consequences of failing to post or participate in week one of a course?
  • What are the deadlines and fees for dropping courses at American Sentinel College?
  • What are the attendance requirements for course-based and competency-based students?

Typology: Study notes

2021/2022

Uploaded on 09/27/2022

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Policy AA2.01: Attendance and Participation
Oversight
Information
Policy Type
Academics
Policy Owners
Chief Academic Officer, Director of Student Accounts, Vice
President of Student Affairs, Registrar.
Initial Policy Approval Date
September 15, 2009
Current Revision Approval Date
September 29, 2020
Procedure Effective Date
September 29, 2020
Policy
The academic week begins on Monday at 6:00 a.m. Mountain Time and ends on the following
Monday at 5:59 a.m. Mountain Time. Course-based students must post at least one time in
week one to be considered as an active student in the course. Students in competency-
based/project-based programs must actively participate in the weekly sessions with the faculty
member to be considered active. Failure to post in week one of the course or week one session
of the 16-week period classifies a student as a non-start. Students classified as non-starts who
are receiving federal financial aid are automatically dropped from the course/16-week period.
Students who add a course or 16-week period on the last day of the week 1 may extend the
participation requirement for all programs through the following Tuesday at 5:59 a.m. Mountain
Time.
Attendance
American Sentinel College of Nursing and Health Science at Post University takes attendance
at the start of each term/semester/16-week period during the second week To be counted in
attendance for census purposes, a course-based student must post to the online classroom at
least once in the first week and a competency-based student must meet the week one
participation requirement. For students receiving financial aid, failure to post in or participate in
week one will result in being automatically dropped from the course.
Participation
Meaningful participation in the classroom deliverables is expected and graded for each course
and competency. Failure to participate in the online discussions or weekly sessions will impact
the grade for the course/16-week period. Active-duty military should discuss any participation
limitations with the instructor.
Dropping Courses
Students who wish to drop a course must notify their student success advisor. American
Sentinel College will process a refund for course and/or period dropped according to the
guidelines found in the procedure section of this policy (See tuition refund policy). Financial aid
students will undergo a return to title 4 calculation to determine if and how much money they
owe to the university. Please see our policy on return to title 4 calculations for more information.
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Policy AA2.01: Attendance and Participation

Oversight Information

Policy Type Academics Policy Owners Chief Academic Officer, Director of Student Accounts, Vice President of Student Affairs, Registrar. Initial Policy Approval Date September 15, 2009 Current Revision Approval Date September 29, 2020 Procedure Effective Date September 29, 2020

Policy

The academic week begins on Monday at 6:00 a.m. Mountain Time and ends on the following Monday at 5:59 a.m. Mountain Time. Course-based students must post at least one time in week one to be considered as an active student in the course. Students in competency- based/project-based programs must actively participate in the weekly sessions with the faculty member to be considered active. Failure to post in week one of the course or week one session of the 16-week period classifies a student as a non-start. Students classified as non-starts who are receiving federal financial aid are automatically dropped from the course/16-week period. Students who add a course or 16-week period on the last day of the week 1 may extend the participation requirement for all programs through the following Tuesday at 5:59 a.m. Mountain Time.

Attendance

American Sentinel College of Nursing and Health Science at Post University takes attendance at the start of each term/semester/16-week period during the second week To be counted in attendance for census purposes, a course-based student must post to the online classroom at least once in the first week and a competency-based student must meet the week one participation requirement. For students receiving financial aid, failure to post in or participate in week one will result in being automatically dropped from the course.

Participation

Meaningful participation in the classroom deliverables is expected and graded for each course and competency. Failure to participate in the online discussions or weekly sessions will impact the grade for the course/16-week period. Active-duty military should discuss any participation limitations with the instructor.

Dropping Courses

Students who wish to drop a course must notify their student success advisor. American Sentinel College will process a refund for course and/or period dropped according to the guidelines found in the procedure section of this policy (See tuition refund policy). Financial aid students will undergo a return to title 4 calculation to determine if and how much money they owe to the university. Please see our policy on return to title 4 calculations for more information.

Course-based programs

Prior to the start of course through week 1 Add/Drop : Students may add or drop a course during the first week of the term or semester for no additional fee. Courses dropped in the first week will not appear on the students’ transcript. Weeks 2 through week 6 course withdrawals : Students may withdraw from a course between week two and the last day of week 6 for no additional fee. Courses withdrawn during this period will appear on the student’s transcript with the letter W. W grades are not included in the student’s GPA calculation. After week 6 : Students may not withdrawal from a course after week 6 of the course.

Project-based/competency-based programs

Prior to the start of the 16-week period through week 1 drop : Students may add or drop a course during the first week of the 16-week period for no additional fee. Non-financial aid students who drop a period in the first week may also add a future period at the same time without paying the late registration fee. Students in the undergraduate RN to BSN Powered by SIMPath program may register for up to four (4) courses at the start of a semester, if they wish to maintain full-time status for federal financial aid purposes. Students in graduate-level SIMPath programs may register for up to three ( 3 ) courses at the start of a semester. Weeks 2- 12 course withdrawals: Students may withdrawal from all courses in a 16 - week period between week two and the last day of week 12 for no additional fee. If students complete one or more courses during weeks 2- 12 , they will be awarded the letter grade for the completed courses; however, they will not be eligible for a refund for any dropped course(s) in that semester. Courses dropped during weeks 2- 12 will appear on the student’s transcripts with the letter W. W grades are not in the student’s GPA calculation. After week 12 : Students may not withdrawal or add a course after week 12 of the 16-week period. Students may request up to two drops from 16-week periods during their program. After two drop requests, students needing additional drops may choose to withdraw and reenroll in the program.

Withdrawal from the university

Student initiated withdrawals Students who wish to withdraw from the university must notify their student success advisor and must clearly state the reason for withdrawal. The process should be initiated by phone or email and the official withdrawal date is defined as the date the student provides notification.

Guidelines

  • Not Applicable Procedure SIMP ath DROPS If a student completes one of their courses in weeks 2- 12 :
  1. Retain earned grade for completed course(s);
  2. Allow to drop remaining course(s); a. No refund (paid for block of time, not number of courses) b. Assigned a “W” (“Fs” are only applied for after week 9) If a student has not completed a course:
  3. Refunded entire semester based on the week 2-9 calendar

DROPS/WITHDRAWAL PROCESS

Student Initiated Withdrawals/Drops Students can initiate withdrawal from a course or from the university by sending an email to their Student Success Advisor describing the reason behind the drop or withdrawal. The advisor will then notify student accounts, financial aid, and the registrar’s office so that the withdrawal from the course or university can be completed and respective refund awarded. Administrative Withdrawals Continuous Enrollment A report is pulled monthly by Strategic Planning of students that have not completed an assignment in over 8 months. This list is sent to Student Success Advisors so that students can be notified of their withdrawal and given options for reenrollment in the future. Program Completion A report is pulled monthly by Strategic Planning of students that have not completed an assignment in over 8 months. This list is sent to Student Success Advisors so that students can be notified of their withdrawal and given options for reenrollment in the future. Related Documents/References

  • Student Handbook
  • Faculty Handbook
  • Academic Catalog
  • FA1.03 Withdrawal and Return to Title IV
  • SA3.03 Tuition Refund Policy
  • HEA, Section 4848; 38 CFR 668. Definitions
  • Non-start: A student that has not started their first course 4 months after enrollment.
  • Stop-out: A student that has not submitted an assignment in 4 months.
  • Drop: A student request to be removed from a course with which they had been previously registered.
  • Add/Drop: A student request to have a course pushed back to another term or to drop a course in exchange for another for the same term.
  • Course Withdrawals: A student request to withdrawal from a course after the end of week 1 of a course with which they had been previously registered.
  • Withdrawal: A student request to be removed from the university completely. Revision History
  • October 14, 2015 – Added language for project-based program.
  • 3/20/18 – Added paragraph about the DNP program and capstone continuation fee in relation to the continuous enrollment.
  • 7/23/2018 – Added paragraph about four-year time to complete for MSN and DNP programs
  • 10/2018 – Consolidation of SA3.03 Withdrawal from university policy, SA3.03 Tuition Refund Policy, AA2.01 Attendance and Participation, SA3.01 Drop Policy, AA1. Expectations for Student Engagement and Participation, and AA2.07 Withdrawals into one policy. Greater consolidation of competency-based and course-based explanations in one section instead of 2 separate sections. Clarification of the difference between non-start and stop-out in the beginning section of the policy. Added subtitle to the policy.
  • Abigail Blades
  • 4/2019 – Removed MSN completion requirement and modified DNP requirement to be 42 months instead of 4 years – Loren Ellison
  • May 7 , 2020: Updated policy format for accessibility guidelines - AHB
  • September 2020: Extended last day of withdrawal to 75% mark for CBE and non-CBE programs. Updated verbiage under course drops to match this update – William
  • 3/1/2021: Updated branding for Post University – AHB
  • 7/2021: Update through week 6 on course drops, this was approved in September.