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The attendance and participation policy for American Sentinel College, including requirements for course-based and competency-based students, dropping courses, and withdrawal from the university. The policy covers procedures for adding and dropping courses, attendance taking, and financial aid implications.
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Policy Type Academics Policy Owners Chief Academic Officer, Director of Student Accounts, Vice President of Student Affairs, Registrar. Initial Policy Approval Date September 15, 2009 Current Revision Approval Date September 29, 2020 Procedure Effective Date September 29, 2020
The academic week begins on Monday at 6:00 a.m. Mountain Time and ends on the following Monday at 5:59 a.m. Mountain Time. Course-based students must post at least one time in week one to be considered as an active student in the course. Students in competency- based/project-based programs must actively participate in the weekly sessions with the faculty member to be considered active. Failure to post in week one of the course or week one session of the 16-week period classifies a student as a non-start. Students classified as non-starts who are receiving federal financial aid are automatically dropped from the course/16-week period. Students who add a course or 16-week period on the last day of the week 1 may extend the participation requirement for all programs through the following Tuesday at 5:59 a.m. Mountain Time.
American Sentinel College of Nursing and Health Science at Post University takes attendance at the start of each term/semester/16-week period during the second week To be counted in attendance for census purposes, a course-based student must post to the online classroom at least once in the first week and a competency-based student must meet the week one participation requirement. For students receiving financial aid, failure to post in or participate in week one will result in being automatically dropped from the course.
Meaningful participation in the classroom deliverables is expected and graded for each course and competency. Failure to participate in the online discussions or weekly sessions will impact the grade for the course/16-week period. Active-duty military should discuss any participation limitations with the instructor.
Students who wish to drop a course must notify their student success advisor. American Sentinel College will process a refund for course and/or period dropped according to the guidelines found in the procedure section of this policy (See tuition refund policy). Financial aid students will undergo a return to title 4 calculation to determine if and how much money they owe to the university. Please see our policy on return to title 4 calculations for more information.
Prior to the start of course through week 1 Add/Drop : Students may add or drop a course during the first week of the term or semester for no additional fee. Courses dropped in the first week will not appear on the students’ transcript. Weeks 2 through week 6 course withdrawals : Students may withdraw from a course between week two and the last day of week 6 for no additional fee. Courses withdrawn during this period will appear on the student’s transcript with the letter W. W grades are not included in the student’s GPA calculation. After week 6 : Students may not withdrawal from a course after week 6 of the course.
Prior to the start of the 16-week period through week 1 drop : Students may add or drop a course during the first week of the 16-week period for no additional fee. Non-financial aid students who drop a period in the first week may also add a future period at the same time without paying the late registration fee. Students in the undergraduate RN to BSN Powered by SIMPath program may register for up to four (4) courses at the start of a semester, if they wish to maintain full-time status for federal financial aid purposes. Students in graduate-level SIMPath programs may register for up to three ( 3 ) courses at the start of a semester. Weeks 2- 12 course withdrawals: Students may withdrawal from all courses in a 16 - week period between week two and the last day of week 12 for no additional fee. If students complete one or more courses during weeks 2- 12 , they will be awarded the letter grade for the completed courses; however, they will not be eligible for a refund for any dropped course(s) in that semester. Courses dropped during weeks 2- 12 will appear on the student’s transcripts with the letter W. W grades are not in the student’s GPA calculation. After week 12 : Students may not withdrawal or add a course after week 12 of the 16-week period. Students may request up to two drops from 16-week periods during their program. After two drop requests, students needing additional drops may choose to withdraw and reenroll in the program.
Student initiated withdrawals Students who wish to withdraw from the university must notify their student success advisor and must clearly state the reason for withdrawal. The process should be initiated by phone or email and the official withdrawal date is defined as the date the student provides notification.
Guidelines
Student Initiated Withdrawals/Drops Students can initiate withdrawal from a course or from the university by sending an email to their Student Success Advisor describing the reason behind the drop or withdrawal. The advisor will then notify student accounts, financial aid, and the registrar’s office so that the withdrawal from the course or university can be completed and respective refund awarded. Administrative Withdrawals Continuous Enrollment A report is pulled monthly by Strategic Planning of students that have not completed an assignment in over 8 months. This list is sent to Student Success Advisors so that students can be notified of their withdrawal and given options for reenrollment in the future. Program Completion A report is pulled monthly by Strategic Planning of students that have not completed an assignment in over 8 months. This list is sent to Student Success Advisors so that students can be notified of their withdrawal and given options for reenrollment in the future. Related Documents/References