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NJ NOTARY PUBLIC EXAM (LATEST EXAM 2025) |
ALL QUESTIONS AND CORRECT ANSWERS |
GRADED A+ | VERIFIED ANSWERS | NEWEST EXAM
When a notary public loses a journal, what is the notary public obligated to do? a. Cease all notarial activities immediately. b. Notify the State Treasurer within 10 days of the loss or theft. c. Apply for a new or renewed commission. d. All of the above e. None of the above ---------CORRECT ANSWER-----------------b. Notify the State Treasurer within 10 days of the loss or theft What are/is a reliable electronic stamp? a. The stamp is unique to the notarial officer. b. The stamp is capable of independent verification. c. The stamp is retained under the notary public's sole control. d. a and c e. All of the above ---------CORRECT ANSWER-----------------E. All of the above Explanation: The qualities of a reliable electronic notarial stamp should include the following: The stamp is unique to the notarial officer, meaning no other individual can have an identical stamp, ensuring that the notary can be identified by the stamp. Secondly, the stamp should be capable of independent verification, allowing any interested parties to confirm the validity of the stamp and the notarization. Lastly, the stamp must be retained under the notary public's sole control, which means that it cannot be accessed or used by anyone other than the notary officer, preventing unauthorized use. "To be considered reliable, an electronic signature and stamp must be: 1. Unique to the notarial officer; 2. Capable of independent verification; 3. Retained under the notary public's sole control; and 4. Attached to or
logically associated with the electronic document in a tamper-evident manner. (NJ Notary Public Manual, Chapter 9, p.23) Therefore, a reliable electronic notarial stamp should be unique to the notarial officer and retained under the notary public's sole control to ensure accountability, prevent misuse, and allow for independent verification of notarized documents. Being tamper-evident means that any change to a record provides evidence of the change. The characteristic is particularly important for: a. The notary public online commission application b. Technology used for electronic notarization c. For executing an oath or affirmation d. None of the above ---------CORRECT ANSWER-----------------b. Technology used for electronic notarization What are the qualifications to be a notary? ---------CORRECT ANSWER----- ------------A resident of New Jersey; or A resident of an adjoining state that regularly works in New Jersey or maintains an office here. A resident who is 18 years of age or older. A person who has been convicted of a crime under the laws of any state or the United States, for an offense involving dishonesty, or a crime of the first or second degree, may only be appointed by the State Treasurer with approval from the Attorney General of New Jersey. What is a declaration that a statement is true? ---------CORRECT ANSWER-----------------"Verification on oath or affirmation" means a declaration, made by an individual on oath or affirmation before a notarial
- Avoid disclosing any access information used to affix the electronic notary's signature and stamp (except when requested by law enforcement, the courts, and with reasonable precautions, electronic document preparation and transmission vendors). NJ Notary Public Manual What is notary public? ---------CORRECT ANSWER-----------------An impartial witness to signing of documentation to ensure acknowledgement of signatures. They may also administer oaths and affirmations. Who appoints a notary? ---------CORRECT ANSWER-----------------The State Treasurer List all the activities a notary public is empowered to do? ---------CORRECT ANSWER-----------------Administer oaths/affirmations Take acknowledgments Execute Jurats Take proofs of deeds Execute protests for non-payment or non-acceptance How long is a notary appointed for? ---------CORRECT ANSWER-------------- ---5 years What are the prerequisites for a notary public of NJ? ---------CORRECT ANSWER-----------------Must be reside or work in NJ Must be 18 yo Must not have been convicted of a crime or committed an offense involving dishonesty or crime for first or second degree
What is an oath? ---------CORRECT ANSWER-----------------An oath is a spoken pledge, given by a person appearing before the notary for truthfulness of a specific statement(s) and/or specific performance of a specific duty or function. What is an affirmation? ---------CORRECT ANSWER-----------------An affirmation may be given if a person has conscientious objections against taking an oath. How much may you charge for an oath of affirmation? ---------CORRECT ANSWER-----------------No more than $2.50, with no fee for swearing in a person. The following is an example of what: "Do you swear that the information presented in this document entitled 'ABC', which you have signed before me, is the truth, so help you God?" ---------CORRECT ANSWER--------------- --An oath The following is an example of what: "Do you solemnly affirm that the information presented in this document entitled "ABC", which you have signed before me, is the truth, and that you affirm under the pains and penalties of perjury?" ---------CORRECT ANSWER-----------------An affirmation How can an oath and affirmation be formalized? ---------CORRECT ANSWER-----------------By raising the right hand and/or placing it on any holy book.
T/F: When executing an electronic notarization, the notary public is not required to attach or associate the notary certificate and stamp with the electronic notarization. ---------CORRECT ANSWER-----------------FALSE! An electronic notarization involves the use of electronic signatures, digital certificates, and electronic seals. T/F: A notary must retain the notary's journal for 5 years after the last notarization act. ---------CORRECT ANSWER-----------------FALSE! A notary must retain the notary's journal for 10 years after the last notarization act OR transmit the journal to the Department of the Treasury or a repository approved by the Treasurer. T/F: The notary public may allow another person use the notary public's stamp at any time. ---------CORRECT ANSWER-----------------FALSE! This would be a violation of professional duties. T/F: A notary public is a person legally authorized to serve as an impartial witness. ---------CORRECT ANSWER-----------------TRUE! A Notary Public is a public officer of the State of New Jersey who serves as an impartial witness to the signing of documents and to the acknowledgement of signatures on documents. (NJ Notary FAQ) T/F: Notaries may not use electronic technology to notarize wills, codicils, and testimony trusts. ---------CORRECT ANSWER-----------------FALSE! In 2021, the Assembly Judiciary Committee amended the bill to remove the exclusion pertaining to wills and codicils, so that remote notarization through the use of communication technology could be used for executing these records... as long as the notarial act is performed in accordance with the bill's requirements for remote notarization.
T/F: A person convicted of a crime in the second degree or above can never be granted notary commission. ---------CORRECT ANSWER------------ -----TRUE! A person convicted of any crime in NJ or the United States can never be granted notary commission. T/F: A notary located in this state may perform a notary act using tamper- evident technology if the individual requesting the act appears remotely. ---- -----CORRECT ANSWER-----------------TRUE! A notarial officer located in this State may perform a notarial act using a tamper-evident technology if the individual requesting the act appears in person or remotely before the notarial officer at the time of the act. (N.J. Admin. Code § 17:50-1.16) T/F: Personal knowledge is a satisfactory form of identification. A notary has personal knowledge of a signer if a friend pointed an individual out to a notary during a social gathering. ---------CORRECT ANSWER----------------- FALSE! Personal knowledge alone is not a satisfactory form of identification for a notary public. In order to properly identify a signer or witness, a notary public typically relies on valid identification documents such as driver's licenses, passports, or other government-issued identification. Notaries are bound by legal requirements to verify the identity of signers and witnesses using reliable forms of identification to ensure the integrity of the notarization process. T/F: To complete a notarization, it is enough for a notary to place a stamp on the record and sign it. ---------CORRECT ANSWER-----------------FALSE! There are several steps outside of stamping and signing that completes the notarization.
- Verify identity
- Ensure person understands what is being notarized
- Administer an oath or affirmation and record action in journal
T/F: A notarial stamp is the property of the notary public and not of the notary's employer, even if the employer paid for the stamp. --------- CORRECT ANSWER-----------------TRUE! A notarial stamp is the property of the notary public and not of the notary's employer, even if the employer paid for the stamp. T/F: All notarial acts must include the notary public's certificate and stamp. - --------CORRECT ANSWER-----------------TRUE! All notarial acts shall be evidenced by a certificate and be stamped by the notary public (NJ Notary Public Manual, Chapter 6, p. 11). T/F: All forms of notarial certificates require that the notary public list the State and county in which the notarial act takes place. ---------CORRECT ANSWER-----------------TRUE! (NJ Notary Public Manual, Chapter 6, p. 13-16) T/F: When verifying identity, the notary public may only ask for the identification information specified in the NJ Manual and therefore can not ask for additional information or identification materials. ---------CORRECT ANSWER-----------------FALSE! When verifying a person's identity, a notary public in New Jersey is not limited to asking for only the identification information specified in the New Jersey manual. They may ask for additional information or identification credentials if they deem it necessary to establish the person's identity. T/F: A notary may notify the State Treasurer that the notary public is conducting remote notarizations using communication tech after the notary begins such services. ---------CORRECT ANSWER-----------------FALSE!
A notary public cannot notify the state treasurer after they begin conducting remote notarizations using communications technology. In most states, notaries public are required to notify the state treasurer or another designated government entity before they begin providing remote notarization services. T/F: Notaries are permitted to conduct electronic and remote notarizations. ---------CORRECT ANSWER-----------------TRUE! (https://www.nj.gov/treasury/revenue/notary-public-law.shtml) T/F: A notary public may disclose any access information used to affix the electronic notary's signature and seal loan electronic record when requested by law enforcement, the courts and with reasonable precautions, electronic document preparation and transmission vendors. --------- CORRECT ANSWER-----------------TRUE! The notary public shall not disclose any access information used to affix the electronic notary's signature and seal, EXCEPT when requested by law enforcement, the courts, and with reasonable precautions, electronic document preparation, and transmission vendors (N.J. Admin. Code § 17:50-1.16). T/F: The office of a notary is a public office. ---------CORRECT ANSWER---- -------------TRUE! The office of the notary public is a vital public function (NJ Notary Manual, p.3). All Notaries Public are sworn into office by the Clerk of the County. T/F: It is possible for a remotely located individual to obtain the services of a NJ notary public even if the individual is not physically located in this State. ---------CORRECT ANSWER-----------------TRUE! It is possible for a remotely located individual to obtain the services of a NJ notary public even if the individual is not physically located in this State, via remote online notarization (RON).
Which of the following is an act a notary can conduct? A. Notarizing real estate transactions B. Notarizing power of attorney documents C. Notarizing wills and testaments D. Notarizing marriage certificates E. All of the above ---------CORRECT ANSWER-----------------E. All of the above Explanation: Notaries can conduct any of the above acts, as long as they are in compliance with local laws and regulations that pertain to their notarial duties. What does representative capacity mean? ---------CORRECT ANSWER----- ------------"In a representative capacity" means acting as:
- An authorized officer agent, partner, trustee, or other representative for a person other than an individual;
- A public officer, personal representative, guardian, or other representative, in the capacity stated in a record;
- An agent or attorney-in-fact for a principal; or
- An authorized representative of another in any other capacity. (NJ Notary Public Manual, Chapter 2, p.5) If an individual cannot sign a record, the individual may direct an individual other than a notary how? ---------CORRECT ANSWER-----------------The notary must insert "Signature affixed by (name of other individual) at the direction of (name of individual)" or words of similar import (NJ Notary Public Manual, Chapter 6, p.13).
A notary who certifies to a copy of a record or any copied item how? --------- CORRECT ANSWER-----------------By determining if the copy is full, true and an accurate transcription or reproduction of the record or item (NJ Notary Public Manual, Chapter 7, p.17) What is required for a journal entry? ---------CORRECT ANSWER------------- ----A notary public shall maintain a journal of all notarial acts performed.
- The journal may be created and maintained on a tangible medium or in an electronic format.
- A notary public shall maintain only one journal at a time to chronicle all notarial acts, whether those notarial acts are performed regarding tangible or electronic records.
- If the journal is maintained on a tangible medium, it shall be a permanent, bound register with consecutively numbered lines and consecutively numbered pages.
- If the journal is maintained in an electronic format, it shall be in a permanent, tamperevident electronic format. A notarial certificate must? ---------CORRECT ANSWER----------------- Certificates shall:
- Be executed contemporaneously with the performance of the notarial act;
- Be signed and dated by the notarial officer; 12
- Identify the jurisdiction in which the notarial act is performed;
- Contain the title of office of the notarial officer; and
- If the notarial officer is a notary public, indicate the date of expiration of the officer's commission. (NJ Notary Public Manual, Chapter 6, p.11-12) What are satisfactory forms of identification? ---------CORRECT ANSWER-- ---------------1. Personal Knowledge - A notarial officer has personal knowledge of the identity of an individual appearing before the notarial
any other legal matter or accept fees for legal advice". (NJ Notary Public FAQ) A notary stamp must have what on it? ---------CORRECT ANSWER----------- ------Include the name of the notary public, the title "Notary Public, State of New Jersey," and the notary public's commission expiration date; (NJ Notary Public Manual, Chapter 6, p.12) If a notarial act is tangible, what must it have affix the notary' stamp to? ----- ----CORRECT ANSWER-----------------the certificate, embossed (clear and readable) next to the signature of the notary public. (NJ Notary Public Manual, Chapter 6, p.12) What fees are charged to each service? ---------CORRECT ANSWER-------- ---------Notary Publics in New Jersey may charge the following fees: Administering an oath/affirmation: $2.50/ea. Executing a jurat: $2.50/ea. Taking proof of a deed (proof of execution): $2.50/ea. Taking an acknowledgment: $2.50/ea. What are the reasons for the State Treasurer to deny a notary a commission? ---------CORRECT ANSWER-----------------(a) The State Treasurer may deny an application for a new or renewed notary public commission, or suspend, revoke, or otherwise limit the commission of a notary public for any act or omission that demonstrates the individual lacks the honesty, integrity, competence, or reliability necessary to act as a notary public. (NJ Notary Public Manual, Chapter 5, p.10) i.e. not taking an oath before the State Treasurer within 90 days of your commission, withholding notary possessions, etc.
notary public ---------CORRECT ANSWER-----------------means a individual commissioned by the state treasurer to perform a notarial act official stamp ---------CORRECT ANSWER-----------------means a physical image affixed to or embossed on a tangible record or an electronic image attached to, or logically associated with, an electronic record "Record" means ---------CORRECT ANSWER-----------------means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in a perceivable form Stamping Device means ---------CORRECT ANSWER-----------------1. a physical device capable of affixing to or embossing on a tangible record an official stamp: or
- an electronic device or process capable of attaching to or logically associating with an electronic record an official stamp Verification on Oath or Affirmation ---------CORRECT ANSWER----------------
- a declaration, made by an individual on oath or affirmation before a notarial officer, that a statement in record is true a person commissioned as a notary public in this state shall be at the time of appointment ---------CORRECT ANSWER-----------------1. be at least 18years of age
- be a legal resident of this state or have a place of employment or practice in this state; and
- not be disqualified to receive commission
when the state treasurer determine to deny an applicant for notary public , the applicant may ---------CORRECT ANSWER-----------------request for a fair hearing that includes a detailed statement of the reason that the person believes the treasurer determination is improper if the person has either failed to file a timely appeal or has expressly waived its right to appeal ---------CORRECT ANSWER-----------------the decision shall become a final decision all notarial acts shall be ---------CORRECT ANSWER----------------- evidenced by a certification and be stamped by the notary public certificates shall ---------CORRECT ANSWER-----------------1. be executed contemporaneously with the performance of notarial act
- be signed and dated by notarial officer
- identify the jurisdiction in which the notarial act is performed
- contain the title of office of the notarial officer; and
- if the notarial officer is a notary public, indicate the date of expiration of the officer's commission a notarial officer may not affix the officer signature to ---------CORRECT ANSWER-----------------or logically associate it with, a certificate until the notarial act has been performed if a notarial act regarding a tangible record is performed ---------CORRECT ANSWER-----------------the certificate shall be affixed to, or logically associated with, an electronic record
the official stamp of a notary public shall: ---------CORRECT ANSWER------- ----------1. include the name of notary public, the title "notary public, state of new jersey" and the notary public commission expiration date; and
- be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated if notarial acts regarding a tangible record is performed by notary public ---- -----CORRECT ANSWER-----------------an official stamp shall be affixed to or embossed on the certificate near the signature of the notary public to be clear and readable if notarial regarding an electronic record is performed by notary public ------- --CORRECT ANSWER-----------------an official stamp must be attached to or logically associated with the certificate the stamping device is the property of ---------CORRECT ANSWER----------- ------the notary public and not of the notary public employer, even if employer paid for the stamping device if an individual is physically unable to sign a record the indiviual may --------- CORRECT ANSWER-----------------direct an individual other than the notarial officer to sign the record the notarial officer shall insert "signature affixed by (name of other individual) at the direction of (name of individual)." if notary public journal is lost or stolen, ---------CORRECT ANSWER---------- -------notary public shall notify the state treasurer within 10 days of the lost or theft
