Monitoring and Control in Software Project Management, Exams of Computer Science

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Unit – IV Presentation

Unit – 4 (Monitoring and Control)

1) Creating Framework

 (^) Exercising control over a project and ensuring that targets are met is a matter of regular monitoring.  (^) Finding out what is happening and comparing it with current targets.  (^) The projects starts its execution, the project must be carefully monitored to ensure the project’s progress.  (^) Expected outcomes are compared with the actual ones.

 (^) Standard oral communication of minutes are kept where as written type gets the reporting issues in a separate written format.  (^) Formal ad hoc are mostly received information of different levels towards the end of the project and generate written reports.  (^) Informal, oral and ad hoc provides early warning to the system and must be backed up by formal reporting procedures.

 (^) Single activity will not yield a deliverable work product but a group of activities can achieve the specified tangible product.  (^) The development of the project measures the progress assessment.  (^) It is carried out by the team members who are associated with the project activities. 1.3) Setting checkpoints  (^) Regular  (^) Tied to specific events such as the production of a report.

1.4) Taking snapshots  (^) Manager needs to receive information about progress will depend upon the size and degree of risk of the project.  (^) Progress reviews will generally take place at particular points during the life of a project it is known as review points or control points.

2) Collecting the data

 (^) Gather information about partially completed activities.  (^) Difficult to make the forecasts accurately.

Traffic-light methods,  (^) Green – on target  (^) Amber – not on target but recoverable  (^) Red – not on target and difficult to recover  (^) Review all second level elements to reach the first level assessments.  (^) Review both first and the second level assessments to produce an overall assessments.  (^) Focus on non achievement factors.  (^) Assessment forms can be used to evaluate the overall status of the project.  (^) Critical activities denoted by red color.

3) Visualizing progress

 (^) A manager needs some way of presenting that data to greatest effect.  (^) Some methods of presenting picture are,  (^) Gantt chart – tracking project progress  (^) It is the simple and the oldest form of representing the progress of the project.  (^) It consists of activity bar that indicates the scheduled activity dates and the duration along with the activity floats.

 (^) Slip chart – visual indication of activities that are not progressing to schedule.  (^) An alternative view of Gantt chart by providing a visual indication of those activities which are not on schedule.  (^) The more bend in the greater the variation in the project plan.  (^) If the slip line deviates more towards the non achievement of project objectives then it has to be reconsidered  (^) Additional slip lines can be included at regular intervals.

 (^) Ball charts – way of showing or not targets have been met or not.  (^) It is represented in the form of circles that indicate the start and the end point completion of activities.  (^) Circles of the ball chart mostly contain only two dates the original and the revised one.  (^) An activity is denoted by a red circle and green color denotes that the activity is ahead of its schedule.  (^) Slippage in the project completion date but it is overcome by the timeline charts.

 (^) The Timeline – recording and displaying the way in which targets have changed.  (^) The chart represents the planned time along the horizontal axis and the actual time along the vertical axis.  (^) A line down the horizontal axis represents the scheduled activity completion dates and the slip in the line indicates a delay in the respective activities.  (^) It is used to calculate the duration of execution of the project.