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BSO's Manual Handling Policy, which includes procedures for identifying and assessing manual handling risks, providing training, and maintaining records. The policy aims to ensure compliance with the Manual Handling Operations Regulations 1992 and promote a safe working environment.
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Reference No: BSO-CS 8 Version: Version 2 Ratified by: BSO Board Date Ratified: May 2019 Date Equality Screened: Name of Originator/Author Kieran Toale Title of responsible committee/individual
BSO Health and Safety Manager
Date Created March 2015 Date Issued: Review date: May 2019 Target Audience: All BSO Staff Distributed Via: Intranet, Hard Copy
Amended by: Kieran Toale Date amendments approved:
o The Reporting of Injuries, Diseases and Dangerous Occurrence Regulations (RIDDOR 1995)
4. Definitions and explanation of terms
For the purposes of this policy the following terms are defined:
Manual Handling: As per the Manual Handling Operations Regulations 1992,
Manual handling is defined as ‘any transporting or supporting of a load (including the lifting, putting down, pushing, pulling, carrying or moving thereof) by hand or by bodily force.’
5. Manual handling operations
This means any transporting or supporting of a load by hand or by bodily force. This includes tasks that involve pushing, pulling, lifting, lowering and carrying (MHOR 1992 Amended (2002)).
6. Duties (roles and responsibilities)
6.1. Chief Executive (CE)
Shall have overall responsible for the implementation of this policy.
Shall have overall accountability for the management of health & safety and will delegate responsibility to ensure that adequate and appropriate resources are made available to ensure that the BSO meets its statutory obligations.
6.2. Director of Human Resources and Corporate Services (DHRCS)
Day-to-day responsibility for ensuring this policy is put into practice is delegated to the Director of Human Resources & Corporate Services and the Corporate Services Manager. He/She shall be responsible for ensuring all manual handling operations are assessed and controlled as laid out in this procedure.
6.3. Line Managers/Department Managers
Shall be responsible for tasks performed by their staff. No employee should be expected to manually handle animate or inanimate loads in circumstances likely to cause harm to themselves or colleagues.
Shall ensure that adequate control measures are in place to reduce or eliminate the risk of injury.
Shall ensure that, as far as is reasonably practicable, all manual handling operations that involve the risk of injury are eliminated, automated or mechanised.
Shall ensure that generic equipment and inanimate load Risk Assessments have been completed accurately by competent persons. The assessments are to be documented and be available for inspection.
Shall ensure that all staff within their responsibility who undertake manual handling activities as part of their job attend manual handling training appropriate to the risk identified in Risk Assessment.
Shall refer risks that cannot be addressed on site to their Senior Manager who will consult with the BSO Health and Safety Manager.
Shall provide appropriate equipment for the safe handling of loads.
Shall investigate and report all manual handling accidents / incidents and have them investigated.
6.4. Health, Safety & Environmental Management Group
Shall receive reports and analysis of moving and handling incidents/accidents reported through RIDDOR and make further recommendations for action as necessary.
Shall ensure the development of any action plans in relation to raising awareness to staff of the process and systems in place for the reporting of incidents.
Shall monitor the implementation of any action plans developed.
6.5. Employees Responsibilities
Shall take reasonable care of their health and safety and that of others who may be affected by their acts or omissions at work.
Shall co-operate with their employer and making full and proper use of any equipment provided for them to assist in the safe handling of loads, and agreed safe systems of work.
Shall report to their manager any health problems or conditions that may affect their manual handling capabilities.
Shall visually check all equipment before use, ensure that it is in a good state of repair and report any defects or problems to their manager.
Manual handling risk assessments for hazardous moving and handling are to be carried out using the BSO Manual Handling Risk Assessment Form (See Appendix 1) and a copy is to be retained with the Health and Safety Folder on sites.
Risk assessments shall take the following format:
o Examination of the moving and handling operations currently undertaken. This should take into account the task, load, environment, clothing and individual capability. o The completed risk assessment shall highlight any likely risks of injury that may be present. o Measures necessary to reduce the risk to the lowest reasonably practicable level shall be identified, with subsequent recommendations made regarding implementation within an action plan. o The risk assessment will be reviewed whenever there is a significant change in the task, staff, load, environment or equipment.
Risk assessments should be conducted and completed as quickly as is reasonably practicable.
9. Manual Handling Training
Staff Members who undertake manual handling as part of their role
Manual Handling training will provided to all employees who are required to undertake manual handling as part of their role.
The training will be provided by either an internal/external health or safety training provider who will provide awareness of the risks of manual handling as well as training on practical lifting using the “Kinetic Method”.
Any staff member expected to undertake manual handling after practical training is required to re-attend the training every three years.
Staff Members who do not undertake manual handling as part of their role
Those staff members who do not undertake manual handling will receive a brief awareness session during their induction to BSO, however it is stipulated that unless you have specific practical training, staff members are not permitted to undertake any manual handling of items weighing 5kg and above.
An electronic record of training will be maintained by the BSO Learning and Development Team.
10. Specialist Advice
Any staff member who is required to undertake manual handling as part of their role, but feels that even with training that the activity would still pose an issue for them, should speak to their line manager, who will arrange a referral to BSO’s Occupational Health Service for further assessment, advice and guidance.
11. Review arrangements
Procedural documents will be reviewed by the procedural document owner within 2 years of approval. However, a review earlier than this may be prompted by factors including:
o Legislative or regulatory changes o Structural or role changes o Operational or technological changes o Changes in the evidence-base o Organisational learning o Audits and reviews of the effectiveness of the policy
12. Training / support
All staff will receive awareness of this policy through their Health and Safety induction and mandatory training updates, relevant training and support material will be provided by designated staff.
Should anyone require support, advice or guidance on any element outlines in this policy they should speak to their line manager, the BSO Health and Safety Manager or their Trade Union Representative.
13. Equality Considerations
This policy has been screened for equality implication as required by Section 75 of Schedule 9 of the Northern Ireland Act and it was found that there were no negative impacts on any grouping. This policy will therefore not be subject to an Equality Impact assessment.
14. Human Rights
This Policy has been considered under the terms of the Human Rights Act 1998, and was deemed compatible with European Convention Rights contained in the Act.
15. Review of Policy
This policy will be reviewed no later than 01 July 2021
Appendix 1
Assessment carried out by: Manual Handling Activity: Job Title: Date of Assessment: Call Centre: Review Date:
Does the task involve……? Stooping Strenuous pulling Large Vertical Movements Bending Repetitive Handling Frequent prolonged effort Twisting Little Rest/ Recovery Other: (list below) Long distance travel Work Pacing Holding away from the body
Reaching Upwards Strenuous pushing High initial effort
Is/Does the individual…..? Require unusual strength Need general information and training Other: (list below) Have a health problem Need particular information and training Pregnant(refer to New and Expectant Mothers Risk Assessment)
Medical condition A young person 16- 17 (refer to young persons Risk Assessment)
Restrictive Clothing and PPE
Is the load…..? Heavy Heavy at one end Other: (list below) Bulky Rough Surfaces Hot/ Cold Difficult to see over Contents liable to move/ shift
Contain Hazardous substances Difficult to grasp Open container Unstable/ Unpredictable (people/animals)
Is/ Does the environment….? Hot/ Humid Varying Floor Levels Other: (list below) Cold Floor in poor condition Windy Cramped Poor Lighting Slippery Floor Steps/ Stairs Obstructions Difficult Storage Conditions Make it difficult to adopt a good posture
Manual Handling Activity/Task Complete the relevant details of the activity being assessed
Significant Handling Hazards All Hazards associated to the activity should be entered here: task, individual, load and environment
Those at risk E.g staff, public and others
Current Control Measures List current control measures
With these controls the risk is (circle) Unacceptable Further Controls Required Adequately controlled
Further Control Measures Required List further action needed to adequately control risks
Action Required Date of Completion By Whom
Assessor Name: Signature: Date:
