Incident Action Planning Process: Developing IAPs in Expanding Incidents, Study notes of Management of Health Service

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Incident Action Planning Process

“The Planning P”

E XTRACTED FROM - E/L/G 0300 I NTERMEDIATE I NCIDENT COMMAND S YSTEM FOR E XPANDING

I NCIDENTS ,

ICS 300

EXTRACTED FROM - E/L/G 0300 Intermediate Incident Command System for Expanding Incidents, ICS 300

Incident Action Planning Process

The incident action planning process and IAPs are central to managing incidents. The incident action planning process helps synchronize operations and ensure that they support incident objectives. Incident action planning is more than producing an IAP and completing forms—it provides a consistent rhythm and structure to incident management.

Personnel managing the incident develop an IAP for each operational period. A concise IAP template is essential to guide the initial incident management decision process and the continuing collective planning activities. The IAP is the vehicle by which leaders on an incident communicate their expectations and provide clear guidance to those managing the incident. The IAP:

• Informs incident personnel of the incident objectives for the operational period, the specific resources that will be applied, actions taken during the operational period to achieve the objectives, and other operational information (e.g., weather, constraints, limitations, etc.);
• Informs partners, EOC staff, and MAC Group members regarding the objectives and operational activities planned for the coming operational period;
• Identifies work assignments and provides a roadmap of operations during the operational period to help individuals understand how their efforts affect the success of the operation;
• Shows how specific supervisory personnel and various operational elements fit into the organization; and
• Often provides a schedule of the key meetings and briefings during the operational period. The IAP provides clear direction and includes a comprehensive listing of the tactics, resources, and support needed to accomplish the objectives. The various steps in the process, executed in sequence, help ensure a comprehensive IAP. These steps support the accomplishment of objectives within a specified time.

The development of IAPs is a cyclical process, and personnel repeat the planning steps every operational period. The Operational Period Planning Cycle (Planning P) is a graphic depiction of this cycle. Personnel develop the IAP using the best information available at the time of the Planning Meeting. Personnel should not delay planning meetings in anticipation of future information.

In the Planning P, the leg of the “P” describes the initial stages of an incident, when personnel work to gain awareness of the situation and establish the organization for incident management.

EXTRACTED FROM - E/L/G 0300 Intermediate Incident Command System for Expanding Incidents, ICS 300

IAP Preparation and Approval: Based on concurrence from all elements at the end of the Planning Meeting, the Incident Commander or Unified Command approves the plan.

Operational Period Briefing: Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the IAP during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety. Following the Briefing, supervisors brief their assigned personnel on their respective assignments.

Operational Period Planning Cycle (Planning P)