IDENTIFICATION BADGE POLICY AND
PROCEDURE FOR EMPLOYEES
September 21, 2020
Name of Policy:
Identification Badge Policy and Procedure
Date Issued:
September 2020
Date to be reviewed:
September 2022
Page 1 of 7
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Canadian County Identification Badge Policy: Employee Responsibilities and Procedures, Slides of Policy analysis
The Identification Badge Policy and Procedures for employees at Canadian County. It covers the introduction, scope, responsibilities of HR, supervisors, and staff, administration processes for new employees, role changes, separation, loss of badge, and monitoring compliance. Appendix 1 and 2 provide details on obtaining ID badges and photo requirements.
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IDENTIFICATION BADGE POLICY AND
PROCEDURE FOR EMPLOYEES
September 21, 2020
Name of Policy: Identification Badge Policy and Procedure
Date Issued: September 2020
Date to be reviewed: September 2022
Contents
Section
- Introduction Page
- Scope
- Responsibilities
- The Human Resources Department- Supervisors
- Staff/Office Holders
- Supervisors
- Administration
- 4.1 New Employees
- 4.2 Role Changes
- Administration
- 4.3 Separation
- 4.4 Loss of Badge
- Monitoring compliance with and effectiveness of this
- Review
- Appendix 1, Process for obtaining ID
- Appendix 2, Photo Requirements for ID Badge
employee may take their badge home with them as they would an authorized key).
4 ADMINISTRATION
4.1 New Employees The Human Resources Department will inform the new employee that Canadian County would like to provide them with an identification badge and make arrangements to take a photograph.
Appendix 1 and 2 details the process for obtaining ID Badges.
The system in place for the issue of identification badges is an integrated part of the induction process and is included on the induction checklist. The new employee should be issued with a name badge at the earliest opportunity.
4.2 Role Changes
If an employee changes posts within Canadian County, then the employee should request a new ID Badge via the Human Resource Department. Upon issuing of the new badge, the old badge is to be destroyed by HR.
4.3 Separation
The identification badge should be handed back to their supervisor on their last day of employment. The badge should be sent to the Human Resources Department in order that it can be destroyed.
4.4 Loss of Badge
The Emergency Management Director must be informed by the employee if a badge is lost or stolen.
5. MONITORING COMPLIANCE WITH AND EFFECTIVENESS OF THIS POLICY
The effectiveness of this Policy will be monitored by the Board of County Commissioners.
6. REVIEW
This Policy will be reviewed within two years from the date of implementation. Minor
amendments (such as changes in title) may be made prior to the formal review, details of
which will be monitored/approved by the Human Resources Department in consultation with
the Senior Leadership Team.
Appendix 1
PROCESS FOR OBTAINING ID BADGES
New Starter joins CCG
Photograph obtained Human Resources Department
Start
Member of staff changes role
ID Card Expired
Inform Human Resources
Inform Human Resources
End ID Badge issued^ New Starter
End
End
Old ID Badge returned to Human Resources for destroying
Loss of Badge employee notifies Emergency Management Director
Member of staff changes role / ID Card Expired
completes ID Badge Request Form for New User or Replacement Badge
ID Badge Request and Photograph Emailed to HR
ID Badge printed and posted to Human Resources