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Canadian County Identification Badge Policy: Employee Responsibilities and Procedures, Slides of Policy analysis

The Identification Badge Policy and Procedures for employees at Canadian County. It covers the introduction, scope, responsibilities of HR, supervisors, and staff, administration processes for new employees, role changes, separation, loss of badge, and monitoring compliance. Appendix 1 and 2 provide details on obtaining ID badges and photo requirements.

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2021/2022

Uploaded on 09/27/2022

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IDENTIFICATION BADGE POLICY AND
PROCEDURE FOR EMPLOYEES
September 21, 2020
Name of Policy:
Identification Badge Policy and Procedure
Date Issued:
September 2020
Date to be reviewed:
September 2022
Page 1 of 7
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IDENTIFICATION BADGE POLICY AND

PROCEDURE FOR EMPLOYEES

September 21, 2020

Name of Policy: Identification Badge Policy and Procedure

Date Issued: September 2020

Date to be reviewed: September 2022

Contents

Section

    1. Introduction Page
    1. Scope
    1. Responsibilities
    1. - The Human Resources Department 
      • Supervisors
        • Staff/Office Holders
    1. Administration
      • 4.1 New Employees
    • 4.2 Role Changes
  • 4.3 Separation
  • 4.4 Loss of Badge
    1. Monitoring compliance with and effectiveness of this
    1. Review
    1. Appendix 1, Process for obtaining ID
    1. Appendix 2, Photo Requirements for ID Badge

employee may take their badge home with them as they would an authorized key).

4 ADMINISTRATION

4.1 New Employees The Human Resources Department will inform the new employee that Canadian County would like to provide them with an identification badge and make arrangements to take a photograph.

Appendix 1 and 2 details the process for obtaining ID Badges.

The system in place for the issue of identification badges is an integrated part of the induction process and is included on the induction checklist. The new employee should be issued with a name badge at the earliest opportunity.

4.2 Role Changes

If an employee changes posts within Canadian County, then the employee should request a new ID Badge via the Human Resource Department. Upon issuing of the new badge, the old badge is to be destroyed by HR.

4.3 Separation

The identification badge should be handed back to their supervisor on their last day of employment. The badge should be sent to the Human Resources Department in order that it can be destroyed.

4.4 Loss of Badge

The Emergency Management Director must be informed by the employee if a badge is lost or stolen.

5. MONITORING COMPLIANCE WITH AND EFFECTIVENESS OF THIS POLICY

The effectiveness of this Policy will be monitored by the Board of County Commissioners.

6. REVIEW

This Policy will be reviewed within two years from the date of implementation. Minor

amendments (such as changes in title) may be made prior to the formal review, details of

which will be monitored/approved by the Human Resources Department in consultation with

the Senior Leadership Team.

Appendix 1

PROCESS FOR OBTAINING ID BADGES

New Starter joins CCG

Photograph obtained Human Resources Department

Start

Member of staff changes role

ID Card Expired

Inform Human Resources

Inform Human Resources

End ID Badge issued^ New Starter

End

End

Old ID Badge returned to Human Resources for destroying

Loss of Badge employee notifies Emergency Management Director

Member of staff changes role / ID Card Expired

completes ID Badge Request Form for New User or Replacement Badge

ID Badge Request and Photograph Emailed to HR

ID Badge printed and posted to Human Resources