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Hawaii Notary Public Exam (GRADED A) Questions
and Answer Elaborations
Can your clerks or deputys of a notary public notarize for the notary public? no Can you notarize your own signature? no Can you notarize for someone you have a relationship with? Yes if there is no beneficial interest What states can you notarize in? Hawaii Only Can you notarize on sundays and holidays? yes What if the signer doesnt understand english? then you need to understand their language... and notarize in their language... Not english
Fees collected will deposited where? & will be used for? The Notary public revolving fund. Used for personnel costs like training personnel, equipment, operating, administrative costs If notary public revolving fund is ever terminated where would foregoing money be deposited? Director of Finances' general fund FEE- electronic processing 10 cents each FEE- Exam 10 FEE- Manual? FEE- Manual mailed to you? 3 & 5 FEE- Application for Commission FEE- Commission issuance 20 & 100
FEE- administration fee to process and catalogue notary record books 10 FEE-renewal application FEE- renewal commission re-issuance 20 & 100 FEE- restoration for forfeited commission application FEE- restoration for forfeited commission 10 & 80 Maximum length of suspended commissions? 5 years FEE- changes in judicial court, employer, residential or business address, telephone # -- When must these changes be submitted by? 10 dollars per change within 30 days Fee- failure to notify of changes in judicial court, employer, residential or business address, telephone #
25 per occurrence Fee-Failure to change Address which resulted in the renewal forms being mailed to the wrong house 50 passing score of notary public exam 80% How long is the term of a notary public 4 years If your commission expired, how long do you have to reinstate without submitting a new application? 1 year A sign bearing the words "notary public" shall be conspicuously displayed within the premise of the business where the notary is employed shall be no smaller than .... no smaller than 3 inches by 5 inches, #1 Judicial Circuit Court Designated Venue "City & County of Honolulu"
- "notary public"
- "state of hawaii" FEE- Failure to maintain a seal? 20 Resignation or death, the notarial seal must be turned or electronic stamp must disabled in within how many days? or pay the FEE? 90 days 200 FEE- Failure to report when notarial seal has been stolen? 20 Filing your commission- What 3 things should be filed with clerk of circuit court
- Photocopy of the notary's commission
- Impression of Notary seal
- Specimen of the notary's signature with the clerk of circuit court of which you reside in when you go to another state or country and that location may require evidence that the notary is duly commissioned officer of State of Hawaii Authentication
Surety bond in the amount of? and where do you file it? 1, clerk of the circuit court you reside in How long do you keep a notarial record book? 10 years Max size of a soft cover notarial record book?
- shall not exceed eleven inches in height
- shall not exceed sixteen & ½ in width when fully opened. On each page of your notarial record book- what is in the top right? Top left? bottom? right- commission # left- name bottom- page number FEE- Failure to comply with an surprise audit for your notarial record book? Up to 500
- Other parties to the instrument
- the manner which the signer was identified
- List the number of pages of each notarized document and provide description of the notarized document in close proximity FEE- Failure to record all Notarial Acts In Notarial Record Book? 200 FEE- Failure to report when the notarial record book has been stolen? 25 Notary Certificates includes:
- Name of Notary
- Seal
- Signature of Notary
- Jurisdiction
- type of document being notarized
- number of pages of the document
- date of the document
- date of the certificate alternative of the notary certificate?
Example? information will be included in the jurat or acknowledgment itself "This 5-page (type of document), date ____, was subscribed and sworn to before me this ____ day of _____, (year), in the _____ Circuit of the State of Hawaii, by John H Doe" Fee- Failure to add name, seal, identify the jurisdiction on a notary certificate? 500 Public declaration or formal statement to the person executing (signing) an instrument made to me who is authorized to take the acknowledgment, that the execution of such instrument was his or her free act and deed. Acknowledgment Essentials of an Acknowledgment
- Venue
- Date
- Body
- Signature of affiant
- Jurat
- Your signature & seal "Place where the notary is performing the notarial act"?
Example Oath "You do solemnly swear or affirm that you will support & defend the Constitution of the State of Hawaii, and that you will faithfully discharge your duties to the best of your ability" What does the Affiant need to do before an Oath? & how do they respond? Raise hand "I Do" Administering an oath- How much certificates & FEE? 1 original + 4 copies 5 FEE- if you want more copies of oath certificates beyond the 4th copy
FEE- Administering an oath of loyalty (one who is employed by or serves in the State or county governments) 0
a solemn statement of declaration made as a substitute for a sworn statement by a person whose conscience will not permit the person to swear at all Affirmation "a written or printed statement of facts made voluntarily, and under oath or affirmation of the party making it, taken before me who has the authority to administer such oaths. BASICALLY an oath that's been put into writing and signed by the affiant" Example? Affidavit "You do solemnly swear or affirm that the statements made in this affidavit are the truth, the whole truth, and nothing but the truth." Essentials of an affidavit
- Venue
- Body
- Affiant signature
- Jurat
- Your signature / seal "Written statement verified by oath- limited to the written testimony of a witness given in the course of a judicial proceeding, either of law or in equity, in advance of the trial or hearing upon oral examination or in response to written interrogatories and where an opportunity is given for cross examination."
Personally Knowing If the person appearing before notary physically cannot sign the person's name or make a mark on a document presented for notarization, how can a notary sign the name of the person? Example?
- Doctor of person must provide a written certificate of that person being unable to sign or mark because of disability must be attached to the document
- Notary will sign the name of the person,
- Then add underneath "Signature affixed by notary public pursuant to section 456-19, Hawaii Revised Statutes." If a change has been made on a document what needs to happen?
- Notary will initial in the margin **opposite of each change
- Person signing the document must initial each change also. "the wresting of anything of value from the other"? Extortion "fraudulent making or altering of a writing"? forgery
"making in an official proceeding, under an oath a false statement"? Perjury the willful and corrupt procuring or another to commit perjury. Subornation
