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Evaluation Entry System (EES) Validation Errors: Hard-Stop and Soft-Stop, Exams of School management&administration

The evaluation entry system (ees) 4.3.0 release introduces hard-stop and soft-stop validations during submission of evaluation reports. Hard-stop errors require immediate correction, while soft-stop errors can be submitted with comments. Various hard-stop and soft-stop errors, their descriptions, and the corresponding army policies.

What you will learn

  • Which Army policies apply to hard-stop and soft-stop errors in the EES 4.3.0 Release?
  • What are the specific hard-stop and soft-stop errors mentioned in the EES 4.3.0 Release and their descriptions?
  • What is the difference between hard-stop and soft-stop errors in the Evaluation Entry System (EES) 4.3.0 Release?

Typology: Exams

2021/2022

Uploaded on 09/12/2022

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Evaluation Entry System (EES) 4.3.0 Release Hard-Stop and Soft-Stop Validations
Scheduled release 17 February 2021
In EES, there are six checkpoints where system validations are performed. During system validation, if an error is found the system will determine whether that error is a
hard-stop or a soft-stop error. Hard-stop errors are a “must fix”. Soft-stop errors are a “should fix”. EES will not permit submission of an evaluation report for processing
containing a hard-stop error. EES will permit submission of an evaluation report for processing containing a soft-stop error, however, the authorized individual submitting the
evaluation report with soft-stop error is required to comment. Comments will refer to Army policy that authorizes submission in light of the known error.
Error Type Stop Error Description (the system w ill validate that…) EES Error Reads:
Reason Code Hard
Annual reports have 12 months with no non-rated time.
Extended Annual reports have 3 or 12-16 months AC; 4 or 12-16 months USAR and ARNG.
Change of rater reports have 90 rated days or more AC; 120 rated days or more USAR and ARNG.
"The rating period does not meet the minimum time requirements for the
specified reason for submission."
Signature Date Hard Signature date is no more than 14 days prior to THRU date. "The < rating official (RO) > cannot sign more than 14 days prior to the
thru date."
CW5, CW4(P) Hard No senior rater box check is present for rated officers in these grades. "A Senior Rater box check has been rendered for a < rated rank >."
Rating Official (RO)
Performance Code Hard The rater box check selection is present when the rater is not serving as both rater and senior rater
and the senior rater box check selection is present on form versions that require a check. "The < RO > box check (overall performance) is missing."
FROM and THRU Dates Hard FROM date occurs earlier than the THRU date "The THRU date is earlier than the FROM date.“
Start Date / System
Date Hard FROM date is less than system date; THRU date is less than or equal to system date. “The FROM date is in the future” or “Evaluations cannot be submitted to
HQDA prior to the THRU date."
Invalid Fitness Date Hard Fitness APFT date is not on or within the 12 month period prior to the THRU date “The APFT date is not within the 12 month period prior to the THRU date.”
Misfire (NCOER only) Hard Senior rater’s profile supports the overall assessment (i.e. box check)."The Senior Rater's profile does not support the rendered box check."
Invalid Counseling
Dates Hard Counseling dates fall on or between the FROM and THRU dates of the evaluation."One or more of the counseling dates fall outside of the rating period."
MOS Length (NCOER) Hard Primary MOS and Duty MOSC values on an NCOER are a minimum of five characters in length. "The entered Primary MOS and/or Duty MOSC are not at least 5 characters
in length."
Invalid Nonrated Date Hard Nonrated dates fall on or between the FROM and THRU dates of the evaluation. "One or more of the nonrated dates fall outside of the rating period."
DMDC Check Hard DODID and last name entered for the rated Soldier and DoD rating official match DMDC. "The < role > SSN/DODID does not match DMDC."
Form Version Check Hard
Form version generated is correct for the specified
THRU date.
NCOER: if the THRU date is on or before 12/31/2015, the form version is 2166-8 series.
OER: if the THRU date is on or before 03/31/2014, the form version is 67-9 series.
"The THRU date is invalid for this form version and cannot be submitted to
HQDA. The evaluation must be created on < form version >."
Rating Official (RO)
Signature(s) Present Hard < RO > signature is present when rating official is listed on the evaluation. "The < RO > signature is missing or invalid."
Signature Date Order Hard Signatures on the evaluation were applied in the correct order (rater, intermediate rater (if
applicable), senior rater, rated Soldier, supplementary reviewer (if applicable).
"The signatures were not applied in the correct order: Rater, Intermediate
Rater (if applicable), Senior Rater, Rated Soldier, Supplementary Reviewer
(if applicable)."
Refer to current Army Evaluation Policy for concerns unrelated to the specific hard stops and soft stops listed in this user tool.
AR 623-3 (Evaluation Report System), 14 June 2019
DA PAM 623-3 (Evaluation Report System), 27 September 2019
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Evaluation Entry System (EES) 4.3.0 Release Hard-Stop and Soft-Stop Validations

Scheduled release 17 February 2021

In EES, there are six checkpoints where system validations are performed. During system validation, if an error is found the system will determine whether that error is a

hard-stop or a soft-stop error. Hard-stop errors are a “must fix”. Soft-stop errors are a “should fix”. EES will not permit submission of an evaluation report for processing

containing a hard-stop error. EES will permit submission of an evaluation report for processing containing a soft-stop error, however, the authorized individual submitting the

evaluation report with soft-stop error is required to comment. Comments will refer to Army policy that authorizes submission in light of the known error.

Error Type Stop Error Description (the system will validate that…) EES Error Reads:

Reason Code Hard

Annual reports have 12 months with no non-rated time. Extended Annual reports have 3 or 12-16 months AC; 4 or 12-16 months USAR and ARNG. Change of rater reports have 90 rated days or more AC; 120 rated days or more USAR and ARNG.

"The rating period does not meet the minimum time requirements for the specified reason for submission."

Signature Date Hard Signature date is no more than 14 days prior to THRU date.

"The < rating official (RO) > cannot sign more than 14 days prior to the thru date."

CW5, CW4(P) Hard No senior rater box check is present for rated officers in these grades. "A Senior Rater box check has been rendered for a < rated rank >."

Rating Official (RO) Performance Code Hard^

The rater box check selection is present when the rater is not serving as both rater and senior rater and the senior rater box check selection is present on form versions that require a check. "The <^ RO^ > box check (overall performance) is missing."

FROM and THRU Dates Hard FROM date occurs earlier than the THRU date "The THRU date is earlier than the FROM date.“

Start Date / System Date Hard^ FROM date is less than system date; THRU date is less than or equal to system date.^

“The FROM date is in the future” or “Evaluations cannot be submitted to HQDA prior to the THRU date."

Invalid Fitness Date Hard Fitness APFT date is not on or within the 12 month period prior to the THRU date “The APFT date is not within the 12 month period prior to the THRU date.”

Misfire (NCOER only) Hard Senior rater’s profile supports the overall assessment (i.e. box check). "The Senior Rater's profile does not support the rendered box check."

Invalid Counseling Dates

Hard Counseling dates fall on or between the FROM and THRU dates of the evaluation. "One or more of the counseling dates fall outside of the rating period."

MOS Length (NCOER) Hard Primary MOS and Duty MOSC values on an NCOER are a minimum of five characters in length.

"The entered Primary MOS and/or Duty MOSC are not at least 5 characters in length."

Invalid Nonrated Date Hard Nonrated dates fall on or between the FROM and THRU dates of the evaluation. "One or more of the nonrated dates fall outside of the rating period."

DMDC Check Hard DODID and last name entered for the rated Soldier and DoD rating official match DMDC. "The < role > SSN/DODID does not match DMDC."

Form Version Check Hard

Form version generated is correct for the specified THRU date. NCOER: if the THRU date is on or before 12/31/2015, the form version is 2166-8 series. OER: if the THRU date is on or before 03/31/2014, the form version is 67-9 series.

"The THRU date is invalid for this form version and cannot be submitted to HQDA. The evaluation must be created on < form version >."

Rating Official (RO) Signature(s) Present Hard^ <^ RO^ > signature is present when rating official is listed on the evaluation.^ "The <^ RO^ > signature is missing or invalid."

Signature Date Order Hard Signatures on the evaluation were applied in the correct order (rater, intermediate rater (if applicable), senior rater, rated Soldier, supplementary reviewer (if applicable).

"The signatures were not applied in the correct order: Rater, Intermediate Rater (if applicable), Senior Rater, Rated Soldier, Supplementary Reviewer (if applicable)."

Refer to current Army Evaluation Policy for concerns unrelated to the specific hard stops and soft stops listed in this user tool.

AR 623-3 (Evaluation Report System), 14 June 2019

DA PAM 623-3 (Evaluation Report System), 27 September 2019

Evaluation Entry System (EES) 4.3.0 Release Hard-Stop and Soft-Stop Validations

Scheduled release 17 February 2021

In EES, there are six checkpoints where system validations are performed. During system validation, if an error is found the system will determine whether that error is a

hard-stop or a soft-stop error. Hard-stop errors are a “must fix”. Soft-stop errors are a “should fix”. EES will not permit submission of an evaluation report for processing

containing a hard-stop error. EES will permit submission of an evaluation report for processing containing a soft-stop error, however, the authorized individual submitting the

evaluation report with soft-stop error is required to comment. Comments will refer to Army policy that authorizes submission in light of the known error.

Error Type Stop Error Description (the system will validate that…) Error Reads

Relief for Cause (RFC) Soft < RO > overall assessment (i.e. box check) rendered must support RFC reason for submission. "Relief for Cause was specified as the reason for submission, but at least one of the rendered ratings does not support it.“

Senior Rater Rank (SR) Soft SR meets minimum grade requirements to render a SR assessment. "The Senior Rater does not meet the minimum grade requirements."

Board Submission Type Soft

THRU date is same as the required THRU date in corresponding board MILPER message for the following evaluation submission types, Complete the Record (09), Promotion (11), and HRC Directed (19).

"The THRU date does not match the required THRU date in the corresponding MILPER message."

Board Cutoff Date Soft

Receive date of the evaluation is on or prior to the “received not later than” (cutoff) date of the applicable board.

"This evaluation will be received after the "received not later than" date in the corresponding board MILPER message: < RNLT date > for < board name >."

The following (4) hard-stops are existing system validations that went into production September 2019.

Error Type Stop Error Description (the system currently validates that…) Error Reads

Rated Soldier Signature Hard Rated Soldier’s signature is present^ when neither “unavailable to sign”^ nor “refuses^ to sign” are selected by the senior rater.

"The Rated Soldier signature is missing, and neither ‘unavailable to sign’ nor 'refuses to sign' were selected."

Rating Official Change Hard

No rating officials have changed from those on an existing for the same or overlapping rating period.

"One or more Rating Officials have been changed on this report, which is a violation of Army policy."

Rating Period Overlap Hard FROM / THRU dates on the new report does not fall on or between any existing evaluation.

"The rating period overlaps existing evaluation(s) for < rated Soldier name and rank >: HQDA # < Eval ID(s) >. This evaluation cannot be submitted to HQDA until the rating period is corrected."

Duplicate Check Hard FROM and THRU dates on the new report are not the same as any existing report for that Soldier.

"The rating period duplicates existing evaluation (s) for < rated Soldier name and rank >: HQDA # < Eval ID(s) >. This evaluation cannot be submitted to HQDA until the rating period is corrected."

Refer to current Army Evaluation Policy for concerns unrelated to the specific hard stops and soft stops listed in this user tool.

AR 623-3 (Evaluation Report System), 14 June 2019

DA PAM 623-3 (Evaluation Report System), 27 September 2019