Evaluation Entry System (EES) 4.3.0 Release Hard-Stop and Soft-Stop Validations
Scheduled release 17 February 2021
In EES, there are six checkpoints where system validations are performed. During system validation, if an error is found the system will determine whether that error is a
hard-stop or a soft-stop error. Hard-stop errors are a “must fix”. Soft-stop errors are a “should fix”. EES will not permit submission of an evaluation report for processing
containing a hard-stop error. EES will permit submission of an evaluation report for processing containing a soft-stop error, however, the authorized individual submitting the
evaluation report with soft-stop error is required to comment. Comments will refer to Army policy that authorizes submission in light of the known error.
Error Type Stop Error Description (the system w ill validate that…) EES Error Reads:
Reason Code Hard
Annual reports have 12 months with no non-rated time.
Extended Annual reports have 3 or 12-16 months AC; 4 or 12-16 months USAR and ARNG.
Change of rater reports have 90 rated days or more AC; 120 rated days or more USAR and ARNG.
"The rating period does not meet the minimum time requirements for the
specified reason for submission."
Signature Date Hard Signature date is no more than 14 days prior to THRU date. "The < rating official (RO) > cannot sign more than 14 days prior to the
thru date."
CW5, CW4(P) Hard No senior rater box check is present for rated officers in these grades. "A Senior Rater box check has been rendered for a < rated rank >."
Rating Official (RO)
Performance Code Hard The rater box check selection is present when the rater is not serving as both rater and senior rater
and the senior rater box check selection is present on form versions that require a check. "The < RO > box check (overall performance) is missing."
FROM and THRU Dates Hard FROM date occurs earlier than the THRU date "The THRU date is earlier than the FROM date.“
Start Date / System
Date Hard FROM date is less than system date; THRU date is less than or equal to system date. “The FROM date is in the future” or “Evaluations cannot be submitted to
HQDA prior to the THRU date."
Invalid Fitness Date Hard Fitness APFT date is not on or within the 12 month period prior to the THRU date “The APFT date is not within the 12 month period prior to the THRU date.”
Misfire (NCOER only) Hard Senior rater’s profile supports the overall assessment (i.e. box check)."The Senior Rater's profile does not support the rendered box check."
Invalid Counseling
Dates Hard Counseling dates fall on or between the FROM and THRU dates of the evaluation."One or more of the counseling dates fall outside of the rating period."
MOS Length (NCOER) Hard Primary MOS and Duty MOSC values on an NCOER are a minimum of five characters in length. "The entered Primary MOS and/or Duty MOSC are not at least 5 characters
in length."
Invalid Nonrated Date Hard Nonrated dates fall on or between the FROM and THRU dates of the evaluation. "One or more of the nonrated dates fall outside of the rating period."
DMDC Check Hard DODID and last name entered for the rated Soldier and DoD rating official match DMDC. "The < role > SSN/DODID does not match DMDC."
Form Version Check Hard
Form version generated is correct for the specified
THRU date.
NCOER: if the THRU date is on or before 12/31/2015, the form version is 2166-8 series.
OER: if the THRU date is on or before 03/31/2014, the form version is 67-9 series.
"The THRU date is invalid for this form version and cannot be submitted to
HQDA. The evaluation must be created on < form version >."
Rating Official (RO)
Signature(s) Present Hard < RO > signature is present when rating official is listed on the evaluation. "The < RO > signature is missing or invalid."
Signature Date Order Hard Signatures on the evaluation were applied in the correct order (rater, intermediate rater (if
applicable), senior rater, rated Soldier, supplementary reviewer (if applicable).
"The signatures were not applied in the correct order: Rater, Intermediate
Rater (if applicable), Senior Rater, Rated Soldier, Supplementary Reviewer
(if applicable)."
Refer to current Army Evaluation Policy for concerns unrelated to the specific hard stops and soft stops listed in this user tool.
AR 623-3 (Evaluation Report System), 14 June 2019
DA PAM 623-3 (Evaluation Report System), 27 September 2019
