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Detailed information on U.S. Army promotion regulations, including waiver authority, eligibility criteria, promotion procedures, promotion points, and reductions in grade. It covers various categories such as soldiers hospitalized due to service-incurred diseases, geographical separation, vacancy calculation, and unit level promotion procedures.
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Personnel-General
Enlisted
Promotions
and
Reductions
Headquarters Department of the Army Washington, DC 16 May 2019
Enlisted Promotions and Reductions
This administrative revision, dated 3 June 2019—
o Corrects an effective date for certain Soldiers to take the Master Leader Course (para 1–29 a (8) (b) ).
This major revision, dated 16 May 2019—
o Establishes exception authority to the Director of Military Personnel Management as appropriate (para 1–4 a (10)).
o Incorporates (from AR 600 – 20) date of rank policies upon enlistment, subsequent enlistment/reenlistment, and call/ordered to active duty or active duty for training (paras 1–13 a through 1–13 c ).
o Incorporates policy from AD 2015– 31 (paras 1–29 a (2) through (8), para 1–33 d (1), and para 1–33 d (1)(a)).
o Adds graduation of the Master Leaders Course as a promotion requirement to master sergeant (para 1–29 a (8)).
o Establishes a temporary promotion authority under certain conditions (para 1 – 36 ).
o Revises intent, purpose, and concepts of the semi-centralized promotion system (para 3–1 a ).
o Incorporates Army Directive 2017 – 23, hereby superseded (para 3–5 c ).
o Establishes a Headquarters, Department of the Army bar to continued service when Soldiers fail to qualify themselves for promotion board appearance (para 3–11 b (1) (b) l).
o Requires commanders who reduce a Soldier for inefficiency from the grade of staff sergeant or sergeant, who meets the criteria for mandatory list integration, be required to initiate a bar to continued service against that Soldier (para 3 – 24 ).
o Removes service remaining requirements for some Army Reserve promotions to sergeant and staff sergeant (para 3 – 33 ).
o Incorporates Army Directive 2017 – 28 (throughout).
o Changes noncommissioned officer education system to noncommissioned officer professional development system (throughout).
o Incorporates the Distributed Leader Course (throughout).
o Provides clarifying language (throughout).
o Changes regional support commands to readiness divisions (throughout).
o Updates numerous other policies (throughout).
Contents—Continued
Contents—Continued
AR 600– 8 – 19 • 16 May (^2019) v
Contents—Continued
AR 600– 8 – 19 • 16 May (^2019) ix
Table 2 – 3: Correcting erroneous promotions (specialist and below), page 25 Table 3 – 1: Eligibility criteria for recommendation (Regular Army and U.S. Army Reserve (Active Guard Re- serve), page 34 Table 3 – 2: Eligibility criteria for recommendation (U.S. Army Reserve troop program unit, Army Reserve element, and multicomponent commands or units), page 35 Table 3 – 3: Eligibility criteria for promotion pin-on (Regular Army and U.S. Army Reserve (Active Guard Re- serve)), page 36 Table 3 – 4: Eligibility criteria for promotion pin-on (U.S. Army Reserve troop program unit, Army Reserve element, and multi-component commands or units), page 36 Table 3 – 5: Reason codes for use on the monthly sergeant and/or staff sergeant promotion selection by-name list (Regular Army only), page 37 Table 3 – 6: Promotion codes (Regular Army only), page 37 Table 3 – 7: Weapons qualification for promotion to sergeant (weapons qualification (hits) = promotion points)— , page 45 Table 3 – 8: Weapons qualification for promotion to staff sergeant (weapons qualification (hits) = promotion points), page 46 Table 3 – 9: Army Physical Fitness Test for promotion to sergeant (score=promotion points), page 48 Table 3 – 10: Army Physical Fitness Test for promotion to staff sergeant (score=promotion points), page 49 Table 3 – 11: Awards and decorations, page 50 Table 3 – 12: Badges, page 51 Table 3 – 13: Airborne advantage, page 53 Table 3 – 14: Permanent promotion recommended list status codes U.S. Army Reserve (troop program unit, Army Re- serve element, and multi-component units), page 57 Table 3 – 15: Conducting a removal board for Soldiers on a recommended list, page 62 Table 4 – 1: Preboard processing of Soldiers in the zone of consideration, page 67 Table 4 – 2: Processing list results and orders, page 67 Table 4 – 2: Processing list results and orders, page 67 Table 4 – 3: Processing standby advisory board requests, page 70 Table 4 – 4: Processing command initiated removals from a centralized promotion list, page 71 Table 6 – 1: Time in grade/service for Individual Ready Reserve, individual mobilization augmentee, and Standby Re- serve (active status list) promotion consideration and pin-on, page 85 Table 7 – 1: Time in grade, time in service, Distributed Leader Course, professional military education, and cumulative enlisted service for promotion board consideration, page 99 Table 7 – 2: Centralized promotion boards, page 114 Table 7 – 3: Decentralized promotion boards, page 114 Table 7 – 4: Noncommissioned Officer Professional Development System and timeline requirement after selection or as- signment for promotion, page 116 Table 7 – 5: Weapon qualification levels, page 124 Table 7 – 6: Weapon qualification score/promotion points, page 125 Table 7 – 7: Army Physical Fitness Test, page 126 Table 8 – 1: Processing promotions (sergeant first class through sergeant major) of special bandspersons, page 131 Table 10 – 1: Administrative-reduction and board-convening authorities, page 134 Table 10 – 2: Rules for reduction for misconduct, page 135 Table 10 – 3: Reduction for misconduct (civil conviction), page 138 Table 10 – 4: Conducting administrative reduction boards, page 141 Table 10 – 5: Reduction of students failing to complete training, page 144
Figure List
Figure 3 – 1: Sample format for promotion board proceedings—Regular Army, page 29 Figure 3 – 2: Sample format for board approval, page 30 Figure 3 – 3: Regular Army/U.S. Army Reserve (Active Guard Reserve) monthly promotion cycle, page 39 Figure 3 – 4: Sample format for promotion board proceedings—U.S. Army Reserve, page 40 Figure 3 – 5: Sample format for a permanent recommended promotion list, U.S. Army Reserve (troop program unit, Army Reserve element, and multi-component units), page 44 Figure 5 – 1: Sample format for a permanent promotion recommended list, page 79
AR 600– 8 – 19 • 16 May (^2019 )
Section I
Overview
1 – 1. Purpose This regulation prescribes the enlisted promotions and reductions function of the military personnel system. It is linked to the Army Regulation (AR) 600 – 8 series and provides principles of support, standards of service, policies, tasks, rules, and steps governing all work required in the field to support promotions and reductions. It provides the objectives of the Army’s Enlisted Promotions System, which includes filling authorized enlisted spaces with the best qualified Soldiers.
1 – 2. References See appendix A.
1 – 3. Explanation of abbreviations and terms See the glossary.
1 – 4. Responsibilities a. The Deputy Chief of Staff, G – 1 (DCS, G – 1) will— (1) Serve as the Department of the Army (DA) policy proponent of the Army promotions and reductions system. (2) Establish eligibility criteria other than those prescribed in this regulation. (3) Exercise DA responsibility on all matters concerning promotions and reductions. (4) Serve as the senior Army official on all Title 10 matters concerning promotions and reductions. (5) Designate and terminate, in writing, authority to implement the provisions of battlefield promotions (see chap 11) to specific Army service component commands (ASCCs) in support of specified campaigns. (6) Establish and provide enlisted battlefield promotion allocations, by enlisted grade, to each authorized ASCC on a quarterly basis until the provisions are terminated. (7) Designate and terminate, in writing, authority to implement temporary promotions (see para 1 – 35 ) under conditions determined non-conducive for Soldiers to fully qualify themselves for promotion, as determined by the DCS, G – 1. (8) Through the Commanding General (CG), U.S. Army Human Resources Command (HRC), conduct and supervise all enlisted personnel functions prescribed in this regulation. (9) Through the Commandant, Adjutant General (AG) School, be responsible for branch implementation. (10) Delegates exception authority to the Director of Military Personnel Management (DMPM) on individual requests for exceptions to policy on promotions and reductions set forth within this regulation consistent with controlling laws and regulations. b. The Chief, National Guard Bureau (CNGB) will serve as the senior Army official on all Army National Guard (ARNG) matters concerning promotions and reductions of Title 32 Soldiers. c. The Chief, Army Reserve, has special staff responsibility for U.S. Army Reserve (USAR) Soldiers and will monitor the USAR enlisted promotions program. d. The Judge Advocate General will, upon request, review DA administrative changes to verify the legality of pre- scribed policies and changes. e. The Director, Army National Guard (DARNG) has responsibility for ARNG and Army National Guard of the United States (ARNGUS) Soldiers promotion policy and will provide guidance and interpretation of chapter 7. f. Commanders (CDRs) of ASCCs will serve as the promotion authority for battlefield promotions (see chap 11). (1) Upon receipt of written designation, establish internal controls to implement supporting procedures to accomplish the provisions of battlefield promotions until such time authority is terminated. (2) Develop a means to further distribute allocations based on disbursement of Soldiers in the area of responsibility, not to exceed the total allocations established. (3) Forward a by-name listing of battlefield promotions on a quarterly basis to the CG, HRC (AHRC – PDV – PE) no later than 15 calendar days after the last day of the previous quarter. (4) Forward a copy of all promotion instruments as follows:
2 AR 600–^8 – 19 •^16 May^2019
(a) U.S. Army Soldiers. One copy of each approved promotion instrument will be provided to the following email address: usarcg1epmb@usar.army.mil (use Battlefield Promotions-USAR as the subject line). (b) Army National Guard of the United States Soldiers. One copy of each approved promotion instrument will be pro- vided to the following email address: NGB – ARH–s2@ngb.army.mil (use Battlefield Promotions-ARNGUS as the subject line). (5) Ensure documentation supporting promotions are permanently filed in the Soldier’s Army Military Human Re- source Record (AMHRR) per AR 600 – 8 – 104.
1 – 5. Records management (recordkeeping) requirements The records management requirement for all record numbers, associated forms, and reports required by this regulation are addressed in the Army Records Retention Schedule-Army (RRS-A). Detailed information for all related record num- bers, forms, and reports are located in ARIMS/RRS-A at https://www.arims.army.mil. If any record numbers, forms, and reports are not current, addressed and/or published correctly in ARIMS/RRS-A, see DA Pam 25-403 for guidance. Table 1 – 1 is a quick reference guide.
Table 1– 1 Records management (recordkeeping) requirements Record number Record title^ Record type^ Duration^ Privacy Act number
600–8-19a Promotion Eligibility Rosters (Decentral-ized) Keep/transfer 2 years/upload toiPerms A0600 – 8-104bAHRC
600–8-19b
Enlisted Selection Board Files – Office having Armywide responsibility (Central- ized)
Transfer
Keep in CFA until no longer needed; retire to RHA
A0600 – 8-104bAHRC
600–8-19b2 Enlisted Selection Board Files – Other of-fice and TOE/TDA units (Centralized) Keep 5 years; then de-stroy A0600 – 8-104bAHRC
600–8-19c Promotion eligibility determinations - Of-fice having Armywide responsibility Keep Keep in CFA untilno longer needed A0600 – 8-104bAHRC
600–8-19d Enlisted Promotions (Semi-Centralized) Keep 2 years; then de-stroy A0600 – 8-104bAHRC
600–8-19e Reductions in Grade Keep
Not more than 6 years after event; then destroy
A0600 – 8-104bAHRC
600–8-19f Promotion Board Results Keep 5 years; then de-stroy A0600 – 8-104bAHRC
600–8-19g Enlisted Promotion Model (EPM) SystemMaster File Keep
(electronic) retain 2 years after event; then delete
A0680 – 31AHRC
600–8-19h Enlisted Promotion Model (EPM) SystemOutputs and Reports Keep
Not more than 6 years after event; then destroy
A0680 – 31AHRC
1 – 6. Objectives The Army’s Enlisted Promotions System provides for career progression and rank that are in line with potential and for recognition of the best qualified Soldier, which will attract and retain the highest caliber Soldier for a career in the Army. Additionally, the system precludes promoting the Soldier who is not productive or not the best qualified, thus providing an equitable system for all Soldiers. The Army’s enlisted promotion system will support a Select-Train-Educate-Promote concept to ensure appropriate training, education, and experience is complete before promotion to noncommissioned of- ficer (NCO) ranks in order to best prepare them to fight and win in a complex world as adaptive and agile leaders and trusted professionals. a. Select. Selection for promotion to a NCO rank is based on a Soldier’s potential to serve at increasing levels of responsibility, stemming from a leader’s (or promotion board’s) assessment of a Soldier in his or her current rank. Soldiers are eligible to appear in front of a unit promotion board based on the recommendation of their chain of command or by virtue of meeting established eligibility criteria for promotion consideration to senior NCO ranks by a DA centralized promotion board. The chain of command takes into account the Soldier’s mastery of their knowledge, skills, and attributes
4 AR 600–^8 – 19 •^16 May^2019
(e) Promotions. (f) In- and out-processing.
Section II
Principles and Standards
1 – 8. Principles of support The DCS, G – 1 oversees a military personnel system that— a. Provides a centralized promotion selection process for promotion to the ranks of sergeant first class (SFC) and above. b. Provides a semi-centralized promotion selection process for promotion to the ranks of sergeant (SGT) and staff ser- geant (SSG). c. Authorizes CDRs to promote Soldiers to the ranks of specialist (SPC) and below. d. Retains Army wide equity during hostilities as long as the supporting systems (that is, the centralized and semicen- tralized processes) are practical and affordable. e. Supports the Army’s personnel life-cycle function of professional development.
1 – 9. Standards of service a. The Enlisted Promotion System is— (1) A military personnel function. (2) Overseen by the DCS, G – 1. (3) The functional responsibility of the personnel actions work center (and its tactical counterpart). b. To support the semi-centralized promotion system, a human resources (HR) specialist will— (1) Monitor data accuracy to ensure correct calculations of promotion points. (2) Coordinate and communicate with Soldiers to ensure they update their records. Re-compute scores on request to support re-evaluations (USAR (Active Guard Reserve (AGR)) only). (3) Ensure all Soldiers identified for command list integration are reviewed by CDRs before automated list integration occurs (USAR troop program unit (TPU) only). (4) Manage monthly reports and monitor for errors; acting to correct records when errors are found. (5) Ensure list removal of any Soldier who fails to maintain list eligibility status. c. HRC (unit CDR for TPU), except Soldiers on initial active duty for training (IADT)) will— (1) Automatically promote Soldiers to the ranks of private enlisted two (PV2), private first class (PFC), and SPC upon attainment of the required time in service (TIS) and time in grade (TIG) requirements established in this regulation. Unit CDRs will take action to promote all other Soldiers on an individual basis. (2) Automatically remove from the promotion selection by-name list Soldiers in the ranks of SPC and/or corporal (CPL) or SGT who have not been promoted to SGT or SSG respectively. Removal will be effective the 1st day of the 13th month following the date the Soldier was placed on the promotion selection by-name list. (3) Automatically calculate promotion points used in the semi-centralized selection process for Regular Army (RA) Soldiers based on personnel/training information formally recorded as a matter of record (per AR 600 –^8 –^ 104). (4) Automatically integrate (command list integration) SPC onto the SGT recommended list and SGT onto the SSG recommended list upon attainment of specified criteria (para 3 – 23 ), unless denied by the promotion authority (USAR TPU only). (5) Automatically integrate (mandatory list integration) SPC onto the SGT recommended list and SGT onto the SSG recommended list upon attainment of specified eligibility criteria (para 3 – 24 ), unless the Soldier is otherwise ineligible as provided for in paragraph 1 – 10. (6) Automatically impose a Headquarters, Department of the Army (HQDA) bar to continued service against a Soldier who fails to qualify for mandatory appearance before a SGT/SSG promotion board upon attainment of primary zone eli- gibility because he or she did not complete a mandatory SSD/DLC course. (7) Automatically bypass Soldiers for promotion pin-on when the Soldier is not otherwise fully qualified for such pro- motion, to include completion of the required level of NCOPDS. d. An HR specialist will support the centralized system by ensuring eligible enlisted Soldiers are aware of, and informed of, upcoming centralized board criteria and given an opportunity to review their military personnel records in the field in preparation for promotion selection boards.
AR 600– 8 – 19 • 16 May (^2019 )
Section III
Policy
1 – 10. Promotion authorities a. Principal officials of headquarters, DA, or Department of Defense (DOD) organizations are considered CDRs for promotion authority purposes. b. Company, troop, battery, and separate detachment CDRs (including CDRs of provisional units organized per AR 220 – 5) are authorized to promote Soldiers to the ranks of PV2, PFC, and SPC. RA CDRs will promote Soldiers serving on active duty during IADT. The CG, HRC (AHRC – PDV – PE), as the promotion authority for all individual mobilization augmentee (IMA), Individual Ready Reserve (IRR), and Standby Reserve (active status list) Soldiers, may further delegate (for promotion to PFC, SPC, and CPL) to any agency or command deemed appropriate and within the Soldier’s chain of command. c. Other promotion authorities are listed in chapters 2 , 3 , 4 , 5 , 6 , and 7. d. Attached personnel may be promoted or recommended for promotion only with the concurrence of the parent unit. CDRs of Joint manning documents may promote, without concurrence of the parent unit, individual augmentee Soldiers who are deployed directly from the training base on temporary change of station orders to their organizations, with waiver, as outlined in paragraph 2–5 i. e. The Chief of Staff of the Army or his or her superiors may promote, without regard to TIG or TIS, a Soldier who is otherwise qualified in accordance with paragraph 1 – 11 , one rank up to the rank of SGT. f. The CDRs of provisional units organized under the provisions of AR 220 – 5 have promotion authority as follows: (1) Company, troop, battery, and separate detachment CDRs of provisional units in the rank of first lieutenant or above are authorized to promote Soldiers who do not require a waiver to the ranks of PV2, PFC, and SPC. Authority to promote Soldiers to PV2, PFC, and SPC who require waivers remains with the CDR of the unit to which the Soldiers are perma- nently assigned. (2) BN and BDE CDRs of provisional units in the rank of major or above have promotion authority to the ranks of SGT and SSG.
1 – 11. Non-promotable status a. Soldiers (SPC through master sergeant (MSG) except as noted) are non-promotable to a higher rank when one of the following conditions exists: (1) Has not completed the required NCOPDS course for the higher rank (see para 1 – 28 ). Completion of NCOPDS must be made a matter of record within HRC automation systems not later than the 8th calendar day of the promotion month to be considered fully qualified for promotion pin-on (for example, to qualify for promotion pin-on selection on the first day of September, NCOPDS graduation must be made a matter of record not later than the 8th day of August). (a) Per AR 350 – 10, the respective schoolhouse is responsible to post actual outputs (graduation) within two working days (seven working days for ARNG and USAR schools) from the end of each class as announced in class schedules. (b) It is ultimately the Soldier’s responsibility to ensure that the system of record is reflecting the correct Military Education Level (MEL) and Military Education Status (MES). If for some reason the MEL and MES are not updated within two weeks of graduation, the Soldier should contact HRC Military Schools Branch (AHRC – EPF – S) (usarmy.knox.hrc.mbx.epmd-ncopds-operations@mail.mil). In the event a schoolhouse cannot update Army Training Re- quirements and Resources System (ATRRS) because of automation issues, every effort (School house/Soldier concerned) must be made to send a copy of the Soldier’s DA Form 1059 (Service School Academic Evaluation Report) to HRC by the 8th calendar day of the month in order for HRC to input the necessary information, preventing a determination that a Soldier is not otherwise fully qualified for promotion. (c) Soldiers promoted per the provisions of paragraphs 1 – 18 , 1 – 19 , 1 – 20 , 3–5 d , 3–5 e , and 8 – 3 are not required to complete NCOPDS to qualify for promotion. (2) Within 12 months following a court-martial conviction. (3) A Soldier is ineligible to reenlist for the following reasons: (a) Absent without leave (AWOL). (b) Pending or has an approved administrative separation. (c) Pending security clearance eligibility determination when it is required for the Soldier’s primary military occupa- tional specialty (PMOS). Soldiers will regain promotable status the day they receive the appropriate level of security clear- ance eligibility approved by the DOD Consolidated Adjudication Facility (CAF). Soldiers who lose their required security clearance eligibility as a result of a denial or revocation determination made by the DOD CAF (and fail to regain eligibility
AR 600– 8 – 19 • 16 May (^2019 )
b. Because HRC and US Army Reserve Readiness Divisions (RDs) administer promotions to ranks SFC through ser- geant major (SGM), colonel (COL)-level CDRs are responsible for notifying HRC (AHRC – PDV – PE), or RDs, when Soldiers in those ranks whose names appear on a recommended list become non-promotable. When a Soldier has been flagged under the provisions of AR 600 – 8 – 2, COL-level CDRs must forward documentation, to include the initial DA Form 268, explaining the reason for the Flagging action. When the Flagging action is closed, COL-level CDRs must forward a copy of the final DA Form 268, the date the Flag is closed, type of punishment received, date all punishment is completed (including all periods of suspension), and/or date that a memorandum of reprimand was approved for filing. This information (including locally-filed memorandum/letters) will be used to determine the Soldier’s eligibility to remain on a centralized selection list by means of the procedures in chapter 4. For all other cases, the HR specialist will provide the Soldier’s name and a brief summary of circumstances that caused the Soldier to become non-promotable. All corre- spondence will be emailed to Commander, U.S. Army Human Resources Command (AHRC – PDV – PE), 1600 Spearhead Division Avenue, Fort Knox, KY 40122 – 5407 at usarmy.knox.hrc.mbx.tagd-sr-enlisted-promotions@mail.mil or mailed to the RD. Include the Soldier’s sequence number, promotion MOS, and the date the Soldier became non-promotable. c. For non-promotable status of ARNG Soldiers, refer also to paragraph 7 – 4.
1 – 12. Suspension of favorable personnel actions for Soldiers on a Headquarters, Department of the Army centralized promotion list (promotion to sergeant first class and above) Soldiers who are flagged while on a centralized selection list are not eligible for promotion selection and pin-on. a. Soldiers flagged will remain on a selection list until such time the flag action is completed. b. If the flag is lifted with the disposition of the case closed favorably, and he or she would have been promoted while the flag was in effect, provided otherwise qualified in accordance with paragraph 1 – 11 and other applicable provisions, he or she will be promoted. Effective date and date of rank (DOR) will be the date the Soldier would otherwise have been promoted. c. If the Soldier‘s final report is closed with “Disciplinary action taken,” or “Other” (as it applies to the Army Body Composition Program, the APFT, and the ASAP), the Soldier will then be eligible for promotion (pin-on) against a future requirement as determined by HQDA. d. If action has been initiated to remove the Soldier from the recommended list, the Soldier will be flagged in accordance with paragraph 1 – 30. The Soldier is ineligible for promotion until the flag is lifted.
1 – 13. Precedence of relative rank Among enlisted Soldiers of the same rank in active military service (to include retired enlisted Soldiers on active duty, drill status or full-time National Guard duty (FTNGD) for ARNG), precedence or relative rank will be determined as follows: a. According to DOR. b. By length of active Federal service (AFS) in the Army when DORs are the same (pay entry basic date (PEBD) for USAR and ARNG). c. By length of total AFS when paragraphs 1–12 a and 1–12 b are the same. d. By date of birth when paragraphs 1–12 a , 1–12 b , and 1–12 c are the same. Older is more senior.
1 – 14. Date of rank and effective date a. On enlistment in the— (1) Army (any component) with no previous military Service, (DOR) of the enlistment grade is the same as the date of enlistment. (2) Regular Army (RA) following discharge from the USAR (Delayed Entry Program (DEP)), the DOR of the enlist- ment grade is the same as the date of enlistment in the RA. (3) Army (any component) of a former commissioned officer or WO with no previous enlisted military Service, the DOR of the enlistment grade is the same as the date of enlistment. (4) Army (any component) of a former enlisted member of the Armed Forces, other than the Army, if enlisted in the— (a) RA, the DOR of the enlistment grade is the date of enlistment in the RA. (b) Army National Guard and enlists—
8 AR 600–^8 – 19 •^16 May^2019
(c) USAR and enlists—