DoD Financial Management Reg.: Accountable Officials & Certifying Officers, Study notes of Accounting

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DTR 4500.9-R

DEFENSE

TRANSPORTATION

REGULATION

DEFINITIONS

28 April 2022

Definitions

DTR DEFINITIONS

1. Abbreviated Transportation Accounting Classification. Alphanumeric code used in lieu of a full 23 - character line of accounting.
2. Accessorial Service. A service performed by a carrier in addition to the line-haul. For Cargo, the two subsections apply: a. Foreign Military Sales. Separate charges added to the standard price of materiel for each Foreign Military Sales case. The charges cover the expenses of packing, handling, crating, transportation, and supply operations associated with the preparation and delivery of Foreign Military Sales materiel. b. Land. Charges by a carrier for rendering service in addition to the line-haul. Such services may include sorting, packing, cooling, heating, switching, delivering, storage, and reconsigning.
3. Accompanied Baggage. See “Baggage.”
4. Accountable Official. The designated person who ensures a system of internal procedures and controls for the portion of the entitlement- and/or payment-related process under their cognizance is in place to minimize opportunities for erroneous payments and to ensure all procedural safeguards affecting proposed payments are observed; the Accountable Official supports their respective certifying officers with timely and accurate data, information, and/or service to ensure proper payments, i.e., payments that are supportable, legal, and computed correctly. Reference: Department of Defense Financial Management Regulation, 7000.14-R, Volume 5, Chapter 33, Accountable Officials and Certifying Officers.
5. Accrual Transaction. An accounting transaction that adjusts the initial Government obligation that is in the accounting records.
6. Acquired Dependent. A dependent acquired through marriage, adoption, or other action during the course of the current tour of assigned duty for a uniformed member. NOTE: The term does not include a person’s dependents from or children born of a marriage that existed before the beginning of a current tour.
7. Active Duty. Full-time duty in the active military service of the United States. This includes members of the Reserve Component serving on active duty or full-time training duty, but does not include full-time National Guard duty. NOTE: A member is on active duty while in a travel status or while on authorized leave.
8. Actual Delivery Date. The date the carrier/agent actually delivers the property.
9. Actual Expense Transaction. The actual is the amount disbursed less interest.
10. Actual Placement. The placing of a carrier conveyance in an accessible position for loading or unloading, or at a place previously designated by the consignor or consignee.
11. Actual Value Rate. A rate based on the actual value of the material shipped.
12. Administrative Shipments. Shipments of materials consisting of items such as general correspondence, personnel/payroll records, laboratory samples (except for samples paid for by the Service-wide transportation fund), electronic storage media (e.g. computer tapes; floppy discs; videos; digital video disk; X-rays; publications/technical manuals not requisitioned through the supply system; blueprints; or other legal, financial, or contracting documents).
13. Advance Transportation Control and Movement Document. The Advance Transportation Control and Movement Document provides a means for processing a shipment through the

Definitions

26. Air Evacuation Patient. The moving of any person by air that is wounded, injured, or ill to and/or between medical treatment facilities.
27. Air Freight Forwarder. An indirect air carrier that is responsible for the transportation of property from the point of receipt to the point of destination, and utilizes for the whole or any part of such transportation the services of a direct air carrier or its agent or of another air freight forwarder (reference: Defense Federal Acquisition Regulations).
28. Air Mobility Command Channel Structure. Aerial port of embarkation and aerial port of debarkation pairs between which common-user airlift may be provided on a scheduled basis. A channel does not represent actual aircraft routing, although the two may be the same.
29. Air Mobility Control Unit. The terms Air Mobility Squadron, Air Mobility Control Flight, Airlift Control Squadron, Airlift Control Flight, United States Air Force Europe Contingency Response Flight, and Pacific Air Forces Tanker Airlift Control Element are interchangeable with and will be described using the term “Air Mobility Control Unit.”
30. Air Mobility Squadron. Provides a cadre of personnel to deploy worldwide and establish command and control capabilities at locations where insufficient or no operational support exists for air mobility assets. Air Mobility Squadrons operate Tanker Airlift Control Elements, deploy mission support teams, conduct airfield surveys, and conduct Air Mobility Command affiliation training.
31. Air Movement Designator. An alphanumeric code assigned according to established codes to identify the originating and destination station, priority, type travel, and sponsoring activity in whose interest a passenger is being moved.
32. Airlift Clearance Authority. A Service activity which controls the movement of cargo (including personal property) into the airlift system under provisions of Defense Transportation Regulation 4500.9-R, Defense Transportation Regulation, Part II, Cargo Movement.
33. Airlift Control Flight. Designation of an Air Force Reserve or Air National Guard equivalent of an Air Mobility Squadron. When deployed under the direct command of Headquarters, Air Mobility Command or Headquarters, Air Mobility Command Tanker Airlift Control Center, their duties and responsibilities are the same as an Air Mobility Squadron.
34. Airlift Control Squadron. Designation for an Air Combat Command equivalent of an Air Mobility Squadron. When deployed under the direct command of Headquarters, Air Mobility Command or Headquarters, Air Mobility Command Tanker Airlift Control Center, their duties and responsibilities are the same as an Air Mobility Squadron.
35. Airlift Operations. Airlift operations involves the air transport and delivery of personnel, equipment, and supplies into an objective area. Airdrop or aircraft landing(s) may accomplish the delivery.
36. Airline City Pairs Contract Route. A route between two cities that has been contracted by the General Services Administration for official travel with a specific scheduled service airline at a contracted fixed rate. (Some routes have two levels of coach class city pairs—capacity controlled and non-capacity controlled.)
37. Airport. An area prepared for the accommodation (including any buildings, installations, and equipment), landing, and takeoff of aircraft.
38. Air Taxi Service. Air transportation in aircraft having a gross takeoff weight of less than 12, pounds and operating under the requirements of federal and state bodies.
39. Air Terminal. See “Terminal.”

Definitions

40. Air Terminal Operations Center. The command and control element of an aerial port that performs aircraft load planning and airlift capability forecasting. Provides air terminal information control. Performs lost and damaged cargo investigations. Performs ramp coordination duties, computer operations, and system administration. Maintains station files and prepares reports.
41. Allocation. Distribution of limited forces and resources for employment among competing requirements.
42. Alternate Privately Owned Vehicle Port. A port selected by the member/employee and authorized by the Service concerned for movement of a privately owned vehicle in lieu of the authorized port, for personal convenience.
43. American National Standards Institute. The United States standards organization that establishes procedures for the development and coordination of voluntary American national standards.

44. Ammunition. Generic term related mainly to articles of military application consisting of all

kinds of bombs, grenades, rockets, mines, projectiles, and other similar devices or

contrivances.

45. Ammunition Basic Load. Major Command designated quantities of Class V supplies that allow units to initiate combat operations. Basic loads are combat-deployable using unique transportation in a single lift.

46. Ammunition and Explosives (AE). Includes, but is not limited to, all items of U.S.-titled

(i.e., owned by the U.S. Government through the DoD Components) ammunition;

propellants, liquid and solid; pyrotechnics; HEs; guided missiles; warheads; devices; and

CA substances, devices, and components presenting real or potential hazards to life,

property, and the environment. Excluded are wholly inert items and nuclear warheads and

devices, except for considerations of storage and stowage compatibility, blast, fire, and

nonnuclear fragment hazards associated with the explosives.

47. Animal Plant Health Inspection Service. The Animal Plant Health Inspection Service of the United States Department of Agriculture is the border clearance agency responsible for protecting American agriculture from the introduction of animal and plant pests and diseases.
48. Antique Firearms. Any firearm (including any firearm with a matchlock, flintlock, percussion cap, or similar type of ignition system) manufactured in 1898 or earlier, and replicas of antiques of such firearms if they are designed to use antique ignition systems (e.g., matchlock, flintlock, or percussion cap) or use rimfire or conventional centerfire ammunition that is not available in commercial channels.
49. Antiterrorism. Defensive measures used to reduce the vulnerability of individuals and property to terrorist acts, to include rapid containment by local military and civilian forces.
50. Appeal. A procedure that allows reconsideration of a carrier in non-use or disqualified status. For personal property shipments, it is a procedure that allows reconsideration of a carrier semi-annual score, suspension, non-use, or disqualified status.
51. Appliance Servicing. Preparation of household appliances at origin to withstand handling in transit or in storage and reversal of the process at destination. Does not include disconnection or reconnection of water, gas, electrical, vents or icemakers.
52. Approval Authority. A representative (person or organization) of the Commandant, United States Coast Guard, authorized to approve containers within terms of the International Conference for Safe Containers.

Definitions

68. Automated Export System. The Automated Export System is the electronic method to file the Shipper's Export Declaration and ocean manifest information directly to United States Customs.
69. Automatic Approval. Functionality in the Third Party Payment System that automatically approves for payment shipments that meet the Automatic Approval criteria. These criteria include the matching of data elements, Maximum Price Thresholds, and Maximum Price Difference tolerances.
70. Automatic Identification Technology. A suite of tools for facilitating total asset visibility source data capture and transfer. Automatic identification technology includes a variety of devices, such as bar codes, magnetic strips, optical memory cards, and radio frequency tags for marking or tagging individual items, multi-packs, equipment, air pallets, or containers, along with the hardware and software required to create the devices, read the information on them, and integrate that information with other logistic information. Automatic identification technology integration with logistic information systems is essential to the Department of Defense total asset visibility efforts.
71. Automated Message Handling System. The Automated Message Handling System provides a user-friendly means to send and receive messages via the Automated Digital Network. It provides connectivity to and interoperability with other Government agencies, allies, tactical users, defense contractors and other approved activities external to the Defense Message System community.
72. Auxiliary Services. A service performed by a carrier in which smaller equipment than its line-haul equipment is needed for the purpose of transferring the shipment between the residence and the nearest point of approach by the carrier’s line-haul equipment. Due to the structure of the building, its inaccessibility by highway, inadequate or unsafe public or private road, overhead obstructions, narrow gates, sharp turns, trees, shrubbery, the deterioration of roadway because of rain, flood, snow, or nature of an article or articles included in the shipment, the carrier may need to use smaller equipment to transfer the property.
73. Baggage. Personal effects of a traveler that are needed in connection with official travel and immediately upon arrival at the point of assignment. Material belonging to the Government may be included. Baggage may accompany a traveler or be transported separately as unaccompanied baggage. a. Accompanied Baggage. Baggage that consists of coats, brief cases, suitcases, and similar luggage that accompanies a traveler free under carriers’ tariffs on a transportation ticket. b. Excess Accompanied Baggage. Baggage in excess of the carrier’s free allowances. Excess baggage transportation costs may be paid only when authorized/approved under JTR. To be authorized or approved, the contents of the baggage must be required for the traveler’s official duty and must not be available at the TDY location. c. Unaccompanied Baggage. That part of a member’s/employee’s prescribed weight allowance of household goods that is not carried free on a ticket used for personal travel, ordinarily is transported separately from the major bulk of household goods, and usually is transported by an expedited mode because its needed immediately or soon after arrival at destination for interim housekeeping pending arrival of the major portion of household goods. d. Checked Baggage. All private or public property accepted from a passenger and checked in and given to the carrier at the time the passenger is processed for transportation. The baggage is stowed in the baggage compartment area of an aircraft or in the hold of a ship and is not normally available to the passenger during travel. NOTE 1: Unaccompanied baggage in connection with permanent duty and consecutive overseas tour/in-place consecutive overseas tour travel may consist of personal clothing and equipment; essential pots, pans, and light housekeeping items; collapsible items, such as

Definitions cribs, playpens, and baby carriages; and other articles required for the care of dependents. Items such as refrigerators, washing machines, and other major appliances or furniture must not be included in unaccompanied baggage. NOTE 2: In connection with an extended temporary duty assignment, unaccompanied baggage is limited to the necessary personal clothing and effects for the individual and equipment directly related to the assignment.

74. Barge. A flat-bed, shallow-draft vessel with no superstructure that is used for the transport of cargo and ships’ stores or for general utility purposes.
75. Basic Issue Item. Accessories and tools necessary to operate an end item (i.e., vehicle).
76. Berth Term. The shipper is required to pay for and deliver the cargo alongside the ship. The carrier then becomes responsible for paying for and arranging the loading and securing of the cargo, delivering it to the agreed upon destination, and unloading the cargo onto the pier alongside the ship. All line-haul to/from or beside the ship is the responsibility of the shipper.
77. Best Value. The use of a procurement evaluation that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Best Value evaluation and selection mechanism permits the Government to select TSPs to support Defense Transportation System

(DTS) requirements based on a combination of price-related and non-price-related factors

(such as performance).

78. BICON. The container measures 117 ¾(L) X 96 (W) X 96(H) inches. It is a lockable, weatherproof, reusable prefabricated freight container with a cargo capacity of up to 23,555 lbs. It has International Organization for Standardization corner fittings for lifting and restraint and for coupling two BICONs together to have the same dimensions as a standard 20-foot International Organization for Standardization container. See “ISO Container.”
79. Bill of Lading. A contract between the shipper and the Transportation Service Provider (TSP) whereby the TSP agrees to furnish transportation services subject to the conditions printed on the bill of lading. Also refers to the data feed (priced-out bill of lading) from the shipper system (Central Web Application) to the Third Party Payment System that contains shipment information.
80. Block Stowage Loading. A method of loading whereby all cargo for a specific destination is stowed together. The purpose is to facilitate rapid off-loading at the destination, with the least possible disturbance of cargo intended for other points. 81. Blue Bark. United States military personnel, United States citizen civilian employees of the Department of Defense, and the dependents of both categories who travel in connection with the death of an immediate family member. It also applies to designated escorts for dependents of deceased military members. Furthermore, the term is used to designate the personal property shipment of a deceased member.
81. Boat One Time Only. Boat rates solicited by the United States Transportation Command from individual and carriers for the one-time movement over a specific origin-destination channel for which rates are not otherwise published.
82. Border Clearance. Authority or documents indicating compliance with the laws and regulations of the federal agencies of the United States, including, but not limited to, the United States Customs and Border Protection Agency, the United States Department of Agriculture, the United States Citizenship and Immigration Services, the Department of State, the Department of Commerce, the Bureau of Alcohol, Tobacco, Firearms and Explosives, the Public Health Service, the Department of Transportation, the United States Fish and Wildlife Service, and the United States Environmental Protection Agency. It also includes the requirement to comply with the customs and border

Definitions

95. Carrier, Department of Defense-Approved. Any carrier, as defined above, approved by the Commander, Military Surface Deployment and Distribution Command, for participation in the Department of Defense Personal Property Shipment and Storage Program.
96. Carrier Invoicing. A Third Party Payment System process used for modes of shipment where carrier rates are not resident in a shipper system (i.e., small package express). The carrier generates all shipment information, which populates both the shipper and carrier side of the Third Party Payment System record. The shipper has the right to change price/shipment data prior to approval of payment. It is not recommended that Auto-Approval be set in the Third Party Payment System to allow for management controls prior to payment being approved.
97. Carrier Tariff Rates. Rates charged the general public by surface, air, or water carriers engaged in the transportation of property.
98. Case Designator. A unique code used with a country identification code to identify a particular foreign military sale. It is a three-character designator.
99. Category A (CAT A) III. CAT A III is a limited use contract for international and domestic services limited to the movement of regular and recurring hazardous, refrigerated chain (perishables), life and death, narcotics, and medical supplies with a shelf-life.
100. Categories B and M Airlift. Category B is an Air Mobility Command-procured full plane commercial charter contracted for channel requirements. Category B aircraft configured for passengers only are known as Patriot Express. Category M is travel on military aircraft configured for both passenger and cargo.
101. Central Solicitation Service. An entity that has the ability to solicit bids for Department of Defense group travel from any or all airlines to leverage the best price.
102. Centrally Billed Accounts. An account for the purchase of official transportation tickets established between the Government and the General Services Administration SmartPay Contractor.
103. Central Web Application. A system intended to review and approve services online and to cost Personal Property shipments for electronic payment of Transportation Service Provider invoices via U.S. Bank/the Third Party Payment System.
104. Certification. As used in this publication means certification by an authenticating official (United States Customs and Border Protection Agency or Department of Agriculture) that the Department of Defense Customs and Border Protection/Border Clearance Agent has been trained to perform examinations and approve clearance of Department of Defense sponsored passengers or cargo entering the Customs Territory of the United States.
105. Certification of Equivalency. A Certification of Equivalency is a certification that the proposed packaging equals or exceeds the requirements of 49 CFR, Parts 100 – 199.
106. Certification of Essentiality. For Highway Movement. A certification by a military authority that the cargo is “essential cargo.” The oversize or overweight shipment cannot be reduced in size or weight and the shipment must be moved via highway.
107. Certification of Highway Movement Essential to National Defense. Certification by a military authority that the oversize or overweight vehicle and/or cargo is essential, cannot be reduced in size or weight, and cannot be moved by another mode of transportation to meet the required delivery date. This certification is a means to inform regulatory authorities of the importance of the movement and allow maximum flexibility in approving a permit.
108. Certifying Officer. Responsible for information stated in a voucher, supporting documents, and records; legality of a proposed payment under the appropriation or fund involved; certifies the

Definitions Third Party Payment System Summary Invoice. This person must meet the requirements of Department of Defense Financial Management Regulation 7000.14-R, Volume 5, Chapter 33, Accountable Officials and Certifying Officers.

109. Channel Airlift. Regularly scheduled airlift for movement of passengers and sustainment cargo, depending on volume of workload, between designated Aerial Port of Embarkation and Aerial Port of Debarkation over validated contingency or distribution channel routes.
110. Channel Sequence Listing. An annual listing of approved active Air Mobility Command channels.
111. Channel Traffic. Passengers and cargo moving over established worldwide routes served by either scheduled Department of Defense aircraft under the control of the Air Mobility Command or commercial aircraft under contract to and scheduled by the Air Mobility Command.
112. Charter Bus Service. Transportation procured under an arrangement with a commercial bus carrier for the exclusive use of one or more bus.

113. Chemical Agent (CA). The term “chemical agent and munition” means an agent or

munition that, through its chemical properties, produces lethal or other damaging effects on

human beings, except that such term does not include riot control agents, chemical

herbicides, smoke and other obscuration materials.

114. Chassis. The wheeled platform on which the container is placed for surface/highway transport.
115. Checked Baggage. See “Baggage”
116. Circuitous Travel. Travel by a route other than the one that normally would be prescribed by a transportation officer between the places involved.
117. Civil Agencies. All agencies in the federal government other than Department of Defense installations and activities, e.g., General Services Administration.
118. Civil Post Office. A United States Post office, branch, station, or money order unit operated by employees of the United States Postal Service or under contract with the United States Postal Service.
119. Civil Reserve Air Fleet. A program in which the Department of Defense contracts for the services of specific aircraft, owned by an United States entity or citizen, during national emergencies and defense-oriented situations when expanded civil augmentation of military airlift activity is required. These aircraft are allocated, in accordance with Department of Defense requirements, to segments, according to their capabilities, such as international long range and short range cargo and passenger sections, national (domestic and Alaskan sections) and aeromedical evacuation and other segments as may be mutually agreed upon by the Department of Defense and the Department of Transportation.
120. Claim. A written legal demand for payment of goods lost or damaged in shipment.
121. Claim Office. The office responsible for filing claims on behalf of the Department of Defense against carriers, contractors, stevedores, or vendors for loss or damage resulting from movement of government-owned property(e.g., the finance center for continental United States commercial carriers; Military Sealift Command for commercial ocean carriers; the responsible contracting officer for contractors, stevedores, and vendors
122. Classification. The determination that official information requires, in the interests of national security, a specific degree of protection against unauthorized disclosure, coupled with a designation signifying that such a determination has been made.

Definitions the airport nearest the origin that can provide the required services, air transportation to the airport nearest the destination that can provide required services, and transportation to the destination residence. f. International Land-Water-Land Baggage (Code 7). The movement of unaccompanied baggage whereby the carrier provides packing and pickup at origin, surface transportation to the destination, and cutting of the banding and opening of the boxes at the destination residence. g. International Land-Air-Land Baggage (Code 8). The movement of unaccompanied baggage whereby the carrier provides packing and pickup at origin, transportation to the origin airport, air transportation to the destination airport, surface transportation to destination, and cutting of the banding and opening of the boxes at the destination residence. h. International Door-to-Door Container - Air Mobility Command (Code T). The movement of household goods whereby the carrier provides containerization at the origin residence and transportation to the designated Air Mobility Command terminal. The Air Mobility Command provides terminal services at both origin and destination and air transportation to the designated Air Mobility Command destination terminal. The carrier provides transportation to the destination residence. i. International Land-Air (Air Mobility Command)-Land Baggage (Code J). The movement of unaccompanied baggage whereby the carrier provides packing and pickup at the origin and transportation to the designated Air Mobility Command terminal. The Air Mobility Command provides terminal services at both the origin and the destination and air transportation to the designated Air Mobility Command destination terminal. The carrier provides transportation to the destination from the Air Mobility Command terminal and the cutting of the banding and opening of the boxes at the destination residence.

131. Combatant Command. A unified or specified command with a broad continuing mission under a single commander established and so designated by the President, through the Secretary of Defense and with the advice and assistance of the Chairman of the Joint Chiefs of Staff.
132. Combatant Command (Command Authority). Nontransferable command authority, which cannot be delegated, of a combatant commander to perform those functions of command over assigned forces involving organizing and employing commands and forces; assigning tasks; designating objectives; and giving authoritative direction over all aspects of military operations, joint training, and logistics necessary to accomplish the missions assigned to the command.
133. Combatant Commander. A commander of one of the unified or specified combatant commands established by the President.
134. Command Arrangement Agreements. An agreement made between combatant commanders that establishes procedures, relationships, and delineates responsibilities.
135. Command Sponsored Dependent. Dependent(s) residing with a member at an Outside Continental United States location where an accompanied-by-dependents tour is authorized, the member is authorized to serve that tour, and dependents are authorized by proper authority to be at the member’s permanent duty station. The member is authorized to receive station allowances at the with-dependents rate on behalf of the dependent(s) as a result of their residence in the vicinity of the member’s permanent duty station.
136. Commercial Air Movement. A passenger group booking (either full plane charter or a group block of seats on a commercial flight) arranged by the Air Mobility Command.
137. Commercial Bill of Lading. A Commercial Bill of Lading designates the receipt of goods shipped on board a transportation conveyance (e.g., truck, rail, ship, or airplane) and signed by the carrier (or the carrier’s agent) who contracts to carry the cargo. A Commercial Bill of Lading states the

Definitions terms on which the goods are carried. Carrier documentation used for transportation of shipments, such as that used by small package express carriers. It includes the commercial procedures related to the use of such documentation.

138. Commercial Carrier. Common, contract, for-hire, and private carriers.
139. Commodity. Any article, materiel, or supply except technology and software.
140. Commodity Category. Grouping commodities with similar characteristics for purposes of manifesting, billing, cost accounting, contractor payment, and special handling.
141. Commodity Line Item. An article identified within a system used to describe material (e.g., an assigned nomenclature, a National Stock Number, a part number).
142. Common Financial and Administrative Control. The power, actual as well as legal, to influence the management, direction, or functioning of a business organization.
143. Common Servicing. That function performed by one military Service in support of another military Service for which reimbursement is not required from the Service receiving services.
144. Common-Use. Services, material, or facilities provided by a Department of Defense agency or a Military Department on a common basis for two or more Department of Defense agencies, elements, or other organizations as directed.
145. Common-Use Container. Any Department of Defense-owned, - leased, or - controlled 20- or 40- foot International Organization for Standardization (ISO) container managed by the United States Transportation Command as an element of the Department of Defense common-use container system for use by two or more Services, DoD agencies, elements, or other organizations, as directed, which includes Containerized Ammunition Distribution System containers. See “ISO Container.” Also called common user container.
146. Common-User Air Terminal. A facility that regularly provides (for two or more Services) the terminal functions of receipt, transit storage or staging, processing, and loading or unloading of cargo or passengers on aircraft. It may be a military installation, part of a military installation, or a commercial facility operated under contract or arrangement by a Department of Defense Component.
147. Common-User Land Transportation. Point-to-point land transportation service operated by a single Service for common use by two or more Services.
148. Common-User Lift. United States Transportation Command-controlled lift. The pool of strategic transportation assets either government-owned or chartered that are under the operational control of the Air Mobility Command, Military Sealift Command, or Military Surface Deployment and Distribution Command for the purpose of providing common-user transportation to the Department of Defense across the range of military operations. These assets range from common-user unique or chartered pool of common-user assets available day-to-day to a larger pool of common-user assets phased in from other sources.
149. Common-User Ocean Terminals. A military installation, part of a military installation, or a commercial facility operated under contract or arrangement by the Surface Deployment and Distribution Command which regularly provides for two or more Services terminal functions of receipt, transit storage or staging, processing, and loading and unloading of passengers or cargo aboard ships.
150. Common-User Transportation. Transportation and transportation services provided on a common basis for two or more Department of Defense agencies and, as authorized, non-Department of Defense agencies.

Definitions

163. Consolidation. The combining or merging of elements to perform a common or related function or the combining of separate shipments into a single shipment.
164. Consolidation and Containerization Point. Consolidates shipments on an air pallet or containerized shipment in a SEAVAN container for transportation overseas.
165. Constrained Environment. A requirement for common-user transportation that is directed/identified to the Deployment Distribution Operations Center for analysis and subsequent tasking to the components. A requirement may become constrained in one of the following ways: a. Constrained by the Nature of the Requirement. Requirement is outside the capability or authority of the transportation agency (type of cargo, cost, and mode). Nature of the requirement (contingency, crisis, special mission). Identity/level of requester (White House, Drug Enforcement Administration, Joint Staff,). b. Becomes Constrained during Movement (Execution). Situational developments (weather, threat, port/throughput capability, model/ simulation results, readiness, political environment). Change of mission. Commander’s intent (Commander’s specific request or requirement).
166. Constructive Placement. When a carrier conveyance cannot be placed for loading, unloading, or at a point previously designated by the consignor or consignee, and is placed elsewhere, it is considered as being under constructive placement and subject to tariff rules and charges.
167. Container. An article of transport equipment that meets American National Standards Institute/International Organization for Standardization standards that is designed to be transported by various modes of transportation. These containers are also designed to facilitate and optimize the carriage of goods by one or more modes of transportation without intermediate handling of the contents and equipped with features permitting ready handling and transfer from one mode to another. Containers may be fully enclosed with one or more doors, open top, refrigerated, tank, open rack, gondola, flatrack, and other designs. See also “ISO Container.”
168. Container Control Officer. A designated official (E-6 or above or civilian equivalent) within a command, installation, or activity who is responsible for control, reporting, use, and maintenance of all Department of Defense - owned and - controlled intermodal containers and equipment. This officer has custodial responsibility for containers from time received until dispatched.
169. Container Freight Station. A receiving, storage, and distribution facility for stuffing and unstuffing containers.
170. Container-Handling Equipment. Items of materials-handling equipment required to specifically receive, maneuver, and dispatch International Organization for Standardization containers.
171. Container Household Goods. An external shipping conveyance for the movement of personal property. Containers are used in both domestic and international movements. Personal property containers must be weather tight, fitted with at least one door (hinged or removable section), and capable of being handled and transported by existing equipment. Containers must be constructed to conform to minimum dimensional, material, and construction specifications.
172. Container Management. Planning, organizing, directing, controlling, and executing of functions and responsibilities required to provide for positive and effective use of DoD and Military Department owned, leased, or controlled ISO containers. It includes functions and responsibilities of life cycle asset and operational management supporting the full spectrum of operations.
173. Containerization. The use of containers to unitize cargo for transportation, supply, and storage. Containerization incorporates supply, transportation, packaging, storage, and security together with visibility of a container and its contents into a distribution system from source to user.

Definitions

174. Containership. A ship, usually non-self-sustaining, specially constructed and equipped to carry only containers without associated equipment, in all available cargo spaces, either below or above deck.
175. Content Level Detail. Content level detail includes those data elements that describe the asset plus the data elements necessary to minimally identify each level of a complete shipment entity. For the list of shipment Content Level Detail data elements, see Under Secretary of Defense (Acquisition, Technology and Logistics) RFID Policy memorandum dated 30 July 2004. The most basic entity is a single box or unpacked item marked with a shipment unit identifier. a. Asset-level detail is the fundamental information necessary to describe an item for content visibility. b. Shipment entity detail describes the accountable characteristics of the included assets, the physical characteristics of the packaged shipment, and the respective handling characteristics of the shipment.
176. Continental United States (CONUS). United States territory, including the adjacent territorial waters, located within North America between Canada and Mexico. Also see “CONUS Rate.”
177. Continental United States (CONUS) Rate. As used in connection with household goods rates, includes the 48 contiguous States, District of Columbia and Alaska (except Alaska iOTO rate areas and iBOTO shipments).
178. Contingency Aerial Port. Standby aerial ports which can be activated for cargo operations during emergencies.
179. Contingency Channel. Supports sustainment operations of a Joint Chiefs of Staff-designated contingency and is assigned a 1B1 Joint Chiefs of Staff priority. Combatant Commands or Service Headquarters (in conjunction with the affected geographic combatant commands) identify contingency airlift channels for United States Transportation Command validation. Contingency channels, once established, will be periodically reviewed to ensure a 1B1 priority code is still warranted.
180. Contingency Response Element Cadre. All personnel permanently assigned to an Air Mobility Squadron/Air Mobility Control Flight/Airlift Control Squadron or Airlift Control Flight to support airlift operations.
181. Contingency Response Program. Fast reaction transportation procedures intended to provide for priority use of land transportation assets by Department of Defense when required.
182. Contingency Support Element. A Contingency Support Element is an individual unit that performs specific functions required to support airlift operations. Examples of Contingency Support Elements are maintenance, aerial port, weather, intelligence, and flying safety. Contingency Support Elements may be deployed to support Contingency Response Elements or existing operations throughout the world. When deployed with a Contingency Response Element, the Contingency Support Element is under the direct command of the Contingency Response Element commander. When deployed to augment an existing operation, a Contingency Support Element's operational chain of command is as directed by Headquarters Air Mobility Command 618th Air and Space Operations Center (AOC) (Tanker Airlift Control Center [TACC]) Global Readiness Division (XOP).
183. Contingency Support Team. A Contingency Support Team performs the same functions as a Contingency Response Element but on a smaller scale. The Contingency Support Team chief is an enlisted supervisor (7-level or above) trained with the Air Mobility Control Unit and certified by an Air Mobility Control Unit commander/flight chief. The Contingency Support Team chief is

Definitions

197. Country Code. For purposes of this regulation, a two-position code indicating the country, international organization, or account that is the recipient of materiel or services under the Security Assistance Program.
198. Country Representative/Freight Forwarder Code. A code employed to identify the designated individual or organization authorized to receive documentation, reports, and shipments for a particular country’s Foreign Military Sales transactions. A designated country representative may also be authorized by a foreign government to negotiate, commit, and sign contractual agreements.
199. Cubic Foot. One cubic foot is a volume one foot high, one foot wide, and one foot deep; one cubic foot (cu ft) = 1/27 cubic yard = 1,728 cubic inches.
200. Cure Notice. If a contract is to be terminated for default before the delivery date, a “Cure Notice” is required by the default clause. Before using this notice, it must be ascertained that an amount of time equal to or greater than the period of “cure” remains in the contract delivery schedule or any extension to it. If the time remaining in the contract delivery schedule is not sufficient to permit a realistic “cure” period of 10 days or more, the “Cure Notice” will not be issued.
201. Customer. Any authorized user of the Defense Transportation System.
202. Customer Feedback Tool. A web-based tool located on the Coordinator’s website used by Defense Freight Transportation Services (DFTS) shippers, consignees, and DFTS participants desiring to report positive and negative issues to the Coordinator. Issues captured are tracked to resolution.
203. Customer Identification Code. A combination of code numbers and letters used for customer identification and billing purposes when passengers are airlifted by an activity financed through Transportation Working Capital Funds.
204. Customer Service Branch. An Air Mobility Command functional branch representing the Services at aerial ports of embarkation for the purpose of providing passenger assistance and coordinating the flow of all air traffic (cargo and passengers) routed into the Defense Transportation System.
205. Customs and Border Protection/Border Clearance Agent. An individual tasked by regional combatant commanders/Services and trained by Customs and Border Protection to perform specified customs functions at military sites abroad or Naval vessels accredited by Customs and Border Protection Port Directors at Norfolk and San Diego. Customs and Border Clearance Agent personnel must be in the grade of E-4 or above, law enforcement personnel (regardless of rank), or Department of Defense civilians GS-5 equivalent or above. CBCA Certification will be granted upon successful completion of a CBCA course of instruction conducted by personnel of U.S. Customs Border Protection/U.S. Department of Agriculture.
206. Customs and Border Protection/Border Clearance Authority. An officer of the United States or Foreign Country Government that has authority to examine, approve, or disapprove the entry/exit of passengers and cargo to their countries’ respective territories.
207. Customs Clearance. Department of Defense action taken to comply with national customs laws including the entry and admissibility of merchandise, its classification and valuation, the payment of duties, taxes, or other charges assessed or collected on merchandise by reason of its importation, and the refund, rebate, or drawback of those duties, taxes, or other charges. Also includes the preparation, and activities relating to the preparation, of documents in any format and the electronic transmission of documents and parts of documents intended to be filed with Customs and Border Protection in furtherance of any other customs business activity, whether or not signed or filed by the preparer.

Definitions

208. Customs Territory of the United States. The 50 United States, the District of Columbia, and Puerto Rico. Not included are American Samoa, Guam, Johnston Island, Midway Island, the Virgin Islands of the United States, Wake Island, or the former Panama Canal Zone.
209. Data Feed. A complete electronic business document such as an invoice, a purchase order, or a remittance advice.
210. Date of Notification. The date the Personal Property Shipping Office calls to inform the carrier/agent that the member/employee desires property on a specified date.
211. Deck Cargo. Cargo stowed on open spaces on the vessel deck.
212. Declared Valuation. The value of goods, as stated by a shipper, when tendered to a carrier.
213. Defense Finance and Accounting Service. The agency responsible for a number of services related to the accounting, internal billing, and payment of selected transportation bills of lading. The Defense Finance and Accounting Service identifies and implements finance and accounting requirements, systems and functions for appropriated and non-appropriated funds, working capital, revolving funds, and trust fund activities.
214. Defense Freight Railway Interchange Fleet. A fleet of freight cars built and maintained to the standards established by the Association of American Railroads and the Department of Transportation. These cars are suitable for shipping Department of Defense cargo over the commercial railroad system throughout North America, including Alaska, Canada, and Mexico.
215. Defense Personal Property System (DPS). A centralized, integrated system that supports the Defense Personal Property Program as the one-stop source for managing personal property moves. The United States Transportation Command has oversight of claims and Transportation Service Provider information and provides 24/7 access to personal property shipment information and is a conduit for direct relationship between the DoD customer, employees, and TSPs throughout the entire moving process.
216. Defense Table of Official Distances (DTOD). The DoD standard source for worldwide distance information based on zip code to zip code replacing all other sources used for computing distance (except airplanes). For more information refer to the DTOD website.
217. Defense Transportation System. The Defense Transportation System is that portion of the worldwide transportation infrastructure that supports Department of Defense transportation needs in peace and war. The Defense Transportation System consists of two major elements: military (organic) and commercial resources. These resources include aircraft, assets, services, and systems unique to, contracted for, or controlled by the Department of Defense. The Defense Transportation System infrastructure, including ports, airlift, sealift, railway, highway, in-transit visibility, information management systems, customs, and traffic management that the Department of Defense maintains and exercises in peacetime, is a vital element of the Department of Defense capability to project power worldwide. It provides for responsive force projection and a seamless transition between peacetime and wartime operations.
218. Defense Transportation Tracking Service. A joint service in-transit safety and security system hosted by the Military Surface Deployment and Distribution Command. The Defense Transportation Tracking System provides 24-hour continuous oversight of the Department of Defense arms, ammunition and explosive shipments moving in the public domain. The primary mission of the Defense Transportation Tracking System is emergency response.
219. Defense Travel System. A Department of Defense system that allows the traveler to coordinate and arrange temporary duty (business) travel, including reservations and travel voucher preparation, approval, and submission.