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Academy Awards Documentary Feature Eligibility Rules, Study notes of Voice

Heriot-Watt UniversityVoice

The eligibility rules for the documentary feature category of the 91st academy awards, including requirements for theatrical release, festival awards, and language. It also details submission and voting procedures, as well as rules for nominees and award recipients.

What you will learn

  • What are the rules for nominees and award recipients in the Documentary Feature category?
  • What are the eligibility requirements for the Documentary Feature category of the 91st Academy Awards?
  • How are submissions and voting conducted for the Documentary Feature category?

Typology: Study notes

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91st ACADEMY AWARDS
SPECIAL RULES FOR THE DOCUMENTARY AWARDS
I. DEFINITION
An eligible documentary film is defined as a theatrically released nonfiction motion picture dealing
creatively with cultural, artistic, historical, social, scientific, economic or other subjects. It may be
photographed in actual occurrence, or may employ partial reenactment, stock footage, stills, animation,
stop-motion or other techniques, as long as the emphasis is on fact and not on fiction.
II. CATEGORIES
The Documentary awards are divided into two categories:
A. Documentary Feature – motion pictures with a running time of more than 40 minutes, and
B. Documentary Short Subject – motion pictures with a running time of 40 minutes or less, including all
credits.
III. DOCUMENTARY FEATURE
A. Eligibility
1. To be eligible for 91st Academy Awards consideration, a documentary feature must complete
both a seven-day theatrical release in Los Angeles County and a seven-day theatrical release in
the City of New York during the eligibility period.
OR
2. The film must have won a qualifying award at a competitive film festival, as specified in the
Documentary Feature Qualifying Festival List, regardless of any prior public exhibition or
distribution by nontheatrical means. Proof of the award must be submitted with the entry. The
Documentary Feature Qualifying Festival List is available at www.oscars.org or may be obtained
from the Academy.
OR
3. The film must have been submitted in the Foreign Language Film category as its country’s official
selection for the 91st Academy Awards.
4. The eligibility period for documentary features begins on January 1, 2018, and ends on
December 31, 2018. For films being released between January 1 and August 31, the completed
online submission form and all other entry materials, including the digital content delivery and
DVDs, must be received by the Academy no later than 30 days after the end of the qualifying
theatrical releases. For films being released between September 1 and December 31, the
completed online submission form, letters from the theaters confirming that the film will be
satisfying the release requirements, and all other entry materials, including the digital content
delivery and DVDs, must be received by the Academy by 5 p.m. PT on Monday, October 1,
2018. Those entrants submitting entry materials by October 1 with a planned theatrical release
before the end of the calendar year, but which will not have a locked picture by the October 1
deadline, may request by September 24 an extension for the DVD submission and digital content
delivery only. Extensions will be granted to November 1, and only if the picture is not locked. No
submissions will be accepted after 5 p.m . PT on Monday, October 1, 2018.
5. The theatrical releases in both cities or festival award win must take place in the same eligibility
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9 1st ACADEMY AWARDS

SPECIAL RULES FOR THE DOCUMENTARY AWARDS

I. DEFINITION

An eligible documentary film is defined as a theatrically released nonfiction motion picture dealing creatively with cultural, artistic, historical, social, scientific, economic or other subjects. It may be photographed in actual occurrence, or may employ partial reenactment, stock footage, stills, animation, stop-motion or other techniques, as long as the emphasis is on fact and not on fiction. II. CATEGORIES The Documentary awards are divided into two categories: A. Documentary Feature – motion pictures with a running time of more than 40 minutes, and B. Documentary Short Subject – motion pictures with a running time of 40 minutes or less, including all credits. III. DOCUMENTARY FEATURE A. Eligibility

  1. To be eligible for 91st Academy Awards consideration, a documentary feature must complete both a seven-day theatrical release in Los Angeles County and a seven-day theatrical release in the City of New York during the eligibility period. OR
  2. The film must have won a qualifying award at a competitive film festival, as specified in the Documentary Feature Qualifying Festival List, regardless of any prior public exhibition or distribution by nontheatrical means. Proof of the award must be submitted with the entry. The Documentary Feature Qualifying Festival List is available at www.oscars.org or may be obtained from the Academy. OR
  3. The film must have been submitted in the Foreign Language Film category as its country’s official selection for the 91st Academy Awards.
  4. The eligibility period for documentary features begins on January 1, 2018 , and ends on December 31, 2018. For films being released between January 1 and August 31 , the completed online submission form and all other entry materials, including the digital content delivery and DVDs, must be received by the Academy no later than 30 days after the end of the qualifying theatrical releases. For films being released between September 1 and December 31, the completed online submission form, letters from the theaters confirming that the film will be satisfying the release requirements, and all other entry materials, including the digital content delivery and DVDs, must be received by the Academy by 5 p.m. PT on Monday, October 1, 2018. Those entrants submitting entry materials by October 1 with a planned theatrical release before the end of the calendar year, but which will not have a locked picture by the October 1 deadline, may request by September 24 an extension for the DVD submission and digital content delivery only. Extensions will be granted to November 1, and only if the picture is not locked. No submissions will be accepted after 5 p.m. PT on Monday, October 1, 2018.
  5. The theatrical releases in both cities or festival award win must take place in the same eligibility

period and within two years of the motion picture’s completion date. A theatrical release in only one of the qualifying cities disqualifies a picture from Academy Awards contention in the Documentary Feature category in any year. Documentaries submitted for consideration for the 91st Academy Awards in any category will not be eligible for consideration in subsequent Awards years in any category. The picture must be submitted in the same Awards year in which it first qualifies.

  1. The picture must be exhibited using 35mm or 70mm film, or in a 24- or 48-frame progressive scan Digital Cinema format with a minimum projector resolution of 2048 by 1080 pixels, source image format conforming to ST 428-1:2006 D-Cinema Distribution Master – Image Characteristics; image compression (if used) conforming to ISO/IEC 15444-1 (JPEG 2000); and image and sound files packaged as Digital Cinema Packages (DCPs) in either “Interop” or “SMPTE DCP” formats. SMPTE DCP refers to SMPTE ST429-2 and related specifications. (Blu- ray format does not meet Digital Cinema requirements.) The audio in a Digital Cinema Package (DCP) is typically 5.1 or 7.1 channels of discrete audio. The minimum for a non-mono configuration of the audio shall be three channels as Left, Center, Right (a Left/Right configuration is not acceptable in a theatrical environment). The audio data shall be formatted in conformance with ST 428-2:2006 D-Cinema Distribution Master – Audio Characteristics and ST 428-3:2006 D-Cinema Distribution Master – Audio Channel Mapping and Channel Labeling.
  2. Screenings during the theatrical release must occur at least four times daily and must begin between noon and 10 p.m., with at least one screening beginning daily between 6 p.m. and 10 p.m. The motion picture must be exhibited for paid admission, and must be advertised during each of its qualifying theatrical releases in a manner normal and customary to theatrical feature distribution practices. The film must have a movie critic review in either The New York Times, Time Out New York, The Village Voice, Los Angeles Times or LA Weekly. A television critic review will not be accepted. Filmmakers who are unable to obtain a review may appeal for an exemption.
  3. Works that are essentially promotional or instructional are not eligible, nor are works that are essentially unfiltered records of performances.
  4. Only individual documentary works are eligible. This excludes from consideration:
  • multi-part or limited series,
  • episodes extracted from a larger series,
  • segments taken from a single “composite” program, and
  • alternate versions of ineligible works.
  1. The significant dialogue or narration must be in English, or the entry must have English-language subtitles.
  2. Films that, in any version, receive a nontheatrical public exhibition or distribution before their first qualifying theatrical release, will not be eligible for Academy Awards consideration. Nontheatrical public exhibition or distribution includes but is not limited to:
  • Broadcast and cable television
  • PPV/VOD
  • DVD distribution
  • Internet transmission Ten minutes or ten percent of the running time of a film, whichever is shorter, is allowed to be shown in a nontheatrical medium prior to the film’s theatrical release.