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Department of the Army FLW Regulation 190- Headquarters, United States Army Maneuver Support Center of Excellence Fort Leonard Wood, Missouri 65473-
9 April 2020
Military Police PHYSICAL SECURITY OF ARMS, AMMUNITION AND EXPLOSIVES (AA&E)
FOR THE COMMANDER:
OFFICIAL: DAVID A. CALDWELL
COL, GS
Chief of Staff
JESSE J. FRENCH
Director, Garrison Human Resources
History. This publication is a major revision.
Summary. This regulation establishes additional physical security policies and procedures for arms, ammunition, and explosives (AA&E) at unit through Installation level and private owners of firearms and/or weapons within the boundaries of Fort Leonard Wood (FLW).
Applicability. This regulation applies to all persons involved directly or indirectly with security and transportation of AA&E, firearms and/or weapons.
Proponent and execution authority. The proponent agency of this regulation is the Directorate of Emergency Services (DES), Security Operations Division.
Supplementation. Supplementation of this regulation is prohibited without prior approval by Headquarters, United States Army Maneuver Support Center of Excellence (MSCoE), FLW.
Suggested Improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) to Commander, MSCoE (IMNE-LNW-ES), Fort Leonard Wood, MO 65473-5000.
Distribution: Electronic medium only and posted on the FLW Web site.
*This regulation supersedes FLW Reg 190-11, 8 August 2008, and FLW Reg 190-6, 16 September 2013.
Summary of Change
FLW Reg 190-11, Physical Security of Arms, Ammunition and Explosives (AA&E).
FLW Reg 190-11, 8 August 2008 has undergone major changes.
- Establishes responsibilities for the Directorate of Emergency Services (DES), Installation Physical Security Office (IPSO) to manage the use and occupancy of all AA&E vaults on FLW with the exception of the Ammunition Supply Point and the Ammunition Holding Area (paragraph 1-4).
- Establishes responsibilities for the DES, IPSO to approve/disapprove the repurposing of AA&E vaults no longer storing AA&E items (paragraph 1-4).
- Provides additional guidance for AA&E background screening requirements for all personnel with unaccompanied access to any category of AA&E (paragraph 2-3).
- Introduces use of DA Form 7708 (Personnel Reliability Screening and Evaluation Form) (paragraph 2-3).
- Revises policies for the security, accountability, and operation; testing and maintenance procedures for the Advantor Intrusion Detection System (IDS) for AA&E and non-AA&E protected areas (Chapter 3).
- Provides additional guidance for the issuance of IDS Personal Identification Numbers (PIN) (paragraph 3-2).
- Revises policy for AA&E key control (paragraph 4-1).
- Revises AA&E storage controls (paragraph 4-2).
- Revises policy for security of AA&E during training and in the Initial Entry Training (IET) environment (chapter 5).
- Clarifies the requirements for AA&E inventories and physical counts (chapter 6).
- Clarifies security requirements for the storage of ammunition in unit arms rooms (chapter 7).
- Incorporates and replaces FLW 190-6 as chapter 8. Introduces AR 190-11 and FLW 190- as the governing policies associated with privately owned weapons/firearms on FLW (chapter 8).
- Adds the FLW IDS standing operating procedure (SOP) for AA&E and non-AA&E protected areas as chapter 3 and appendix B of this regulation. Establishes procedures for key pad calibrations and requirements for new IDS installations during construction projects of AA&E and non-AA&E protected areas (appendix B).
- Adds as appendix C, memorandum formats and FLW forms used for IDS and AA&E purposes (appendix C).
- Provides administrative changes throughout.
- Chapter 1. INTRODUCTION Para Page
- Purpose 1-1
- References and Forms 1-2 - Explanation of Abbreviations and Terms 1-3
- Chapter 2. POLICY - Construction and Modifications 2-1 - Inspections 2-2 - Personnel 2-3
- Chapter 3. INTRUSION DETECTION SYSTEM - Responsibilities 3-1 - Obtaining a Personal Identification Number (PIN) 3-2 - Access Rosters, PIN(s) and Maintenance Keys 3-3
- Chapter 4. PROTECTIVE MEASURES AND PROCEDURES - AA&E Lock and Key Control 4-1 - Storage Controls 4-2 - Supplemental Controls 4-3 - Exceptions to Policy and Waivers 4-4
- Chapter 5. SECURITY OF AA&E IN THE TRAINING AND IET ENVIRONMENTS - Security of AA&E 5-1
- Security of Arms & Training Munitions in the Custody of IET Personnel 5-2
- I through IV AA&E 5-3 Guard Requirements in Operational or Training Environments for Categories
- Chapter 6. INVENTORY AND PHYSICAL COUNTS - Inventories 6-1 - Physical Counts 6-2
- Chapter 7. SECURITY OF AMMUNITION
- AND OTHER WEAPONS (PUNITIVE) Chapter 8. REGISTRATION AND CONTROL OF PRIVATELY OWNED FIREARMS
- On-post Facilities 8-1 Requirements for Purchase of Firearms, Ammunition or Other Weapons at
- Registration Requirements for Firearms and Weapons 8-2
- Introduction of Firearms on Post for Storage 8-3
- Temporary Introduction of Firearms or Weapons On-post 8-4
- Security of Privately Owned Firearms or Weapons 8-5
- Transportation of Privately Owned Firearms and Weapons 8-6
- Prohibited Firearms, Weapons, Items, and Devices 8-7
- Concealed Firearms or Weapons 8-8
- Use of Firearms or Weapons 8-9
- Appendix A. REFERENCES
- Appendix B. FLW INTRUSION DETECTION SYSTEM (IDS) TESTING
- General B-1
- IDS Test Set-up Procedures B-2
- Balanced Magnetic Switch (BMS)/Delay Door Testing Procedures B-3
- Passive Infrared Motion Sensor (PIMS) Testing Procedures B-4
- Vibration Signal Detector (VSD) Testing Procedures B-5
- Alarm Latching Switch (ALS/Foot Duress/Hand Duress) Testing ProceduresB-6
- Sentrol Panic Switch Testing Procedures B-7
- Ademco Key Box Duress Testing Procedures B-8
- Glass Breakage Detector B-9
- Wireless Intrusion Detection Devices B-10
- Calibration and Re-calibration for Advantor Touch Screen Keypads B-11
- Minimum Requirements for the Installation of New IDS (Non-AA&E) B-12
- Minimum Requirements for the Installation of New IDS (AA&E) B-13
- Appendix C. FLW SAMPLE MEMORANDUMS AND FORMS
- Glossary
Chapter 1 INTRODUCTION
1-1. Purpose
This regulation provides additional policy, guidance, and standard procedures for the protection and accountability of Arms, Ammunition and Explosives (AA&E) on Fort Leonard Wood (FLW) not clarified or included in other publications. This regulation does not eliminate the requirements of other publications for the protection and accountability of AA&E.
1-2. References and Forms
Appendix A lists all required and related references and forms. AA&E security related publications and physical security checklists related to this regulation are available through the Installation Physical Security Office (IPSO).
1-3. Explanation of Abbreviations and Terms
Abbreviations and special terms used in this regulation are explained in the glossary.
1-4. Responsibilities
a. Commanders, responsible authorities, directors, and custodians responsible for the accountability, control, and safeguarding of AA&E on FLW will comply with this regulation.
(1) Ensure necessary measures are established to safeguard AA&E as prescribed in AR 190-11 and this regulation.
(2) Provide and document annual refresher training for AA&E key custodians. Refresher training will include the review of AR 190-51, Security of Unclassified Army Resources (Sensitive and Non- sensitive) appendix D, AR 190-11, Physical Security of Arms, Ammunition, and Explosives paragraph 3-8, this regulation, and unit AA&E key control policies. Completed training will be documented annually on informal memorandum and attached to the duty appointment orders to support requirements of AR 190-11, 3-8a.
(3) Conduct an interview with unit or organizational personnel involved in the control/safeguard of AA&E or AA&E keys and locks within one week of assuming command/responsibility (see para 2-3). Upon completion of interviews initiate a Personnel Reliability Screening and Evaluation.
(4) Report the loss of AA&E to the FLW Military Police within 2 hours of discovering the loss.
b. AA&E Key Custodians (KC) will have appointment orders specifying their responsibilities to issue, receive, and maintain AA&E keys. Alternate Key Custodians (AKC) will clearly understand their responsibilities for maintaining AA&E keys. Appointed custodians will attend the DES one-day physical security class within 120 days after appointment.
c. Armorers will comply with AR 190-11 and this regulation. Maintain all required files, and documents, and report any inventory or operational discrepancies to the commander or director
Army, FLW Regulations, and unit policies are used to determine a level of adequate or not adequate compliance.
2-3. Personnel
a. All personnel, military or civilian, with a requirement for unaccompanied access to weapon or ammunition storage areas of any category AA&E, e.g. armorers, explosive custodians, ammunition handlers, or are authorized to issue/receive or control AA&E Locks and Keys will have a Personnel Reliability Screening and Evaluation Form completed prior to assuming duty or being placed on orders (this does not alleviate the requirements for investigations and periodic reinvestigations as set forth in DoD 5200.2-R). The record of screening will be maintained in unit files for review upon request by official inspector(s) or person(s) authorized by the Installation Commander or his/her authority and/or appropriate regulations. This record of screening is valid for 3 years or until a change of Commander, Director, and/or responsible authority occurs, at which time a new screening is initiated. DA Form 7708 (Personnel Reliability Screening and Evaluation Form) is used to document AA&E related personnel screenings.
b. Refer to AR 190-11, paragraph 2-11 for minimum screening areas that must be completed on the DA Form 7708. Refer to AR 190-13, Appendix E for further information on DA Form 7708.
c. When the form is initiated, a Privacy Act Data Cover Sheet (DD Form 2923) is used. The original and any attachments are maintained in the Soldier’s or DoD Civilian’s personnel folder. Copies (without attachments) are maintained by the armorer in the arms room and by the AA&E KC for those assigned AA&E KC duties.
Chapter 3 INTRUSION DETECTION SYSTEM (IDS)
This chapter establishes the policies for the security, accountability, operation; testing and maintenance procedures for the Intrusion Detection System (IDS) in use on FLW for AA&E and non-AA&E protected areas. For testing procedures see Appendix B of this regulation.
3-1. Responsibilities
a. Director, Emergency Services will-
(1) Maintain the central control station where alarms will annunciate, and from which a response force will be dispatched.
(2) Notify responsible facility managers of alarm activity within the protected areas.
(3) Issue IDS users a Personal Identification Number (PIN) when a valid written authorization request is provided.
(4) Maintain a system log of all alarms received and provide this log to authorized personnel when requested.
(5) Program and request funding for system upgrading and equipment replacement.
(6) Coordinate repairs and upgrades with units and organizations.
b. Director of Emergency Services, Security Operation Division will-
(1) Provide trained and qualified Advantor support technicians for the install and maintenance of the Advantor IDS.
(2) Conduct preventive maintenance checks and services on all IDS components as prescribed by AR 190-11, to ensure the system functions in a continuous acceptable state.
(3) Provide 24-hour technical assistance for all critical IDS accounts as specified in the FLW Installation Emergency Management Plan (IEMP) and the established Critical Systems List.
c. Director of Public Works (DPW) will provide for all electrical power and the installation of electrical conduit associated with the IDS when not installed under contract.
d. Director, Network Enterprise Center (NEC) will provide for all required communication/data lines dedicated solely for IDS function IAW C4IM service catalog and Service level agreement policy.
e. Units/Activities with assets protected by IDS will-
(1) Establish specific procedures SOP to ensure the performance of actions outlined in this chapter, appendix B, and AR 190-11 are met or exceeded.
(2) Provide armed guards for AA&E assets or unarmed guards based on other non-AA&E asset requirements in the event of IDS system failure. Units or activities without organic military personnel or weapon assets will coordinate with the IOC for guards IAW the IEMP.
3-2. Obtaining a Personal Identification Number (PIN)
a. Commanders and directors will submit requests for the issue of PIN(s), utilizing the IDS PIN Request Memorandum format provided in Appendix C of this regulation. This memorandum will be submitted each time personnel are added, retained, or deleted from the IDS system.
(1) Update the IDS PIN Request Memorandum immediately when personnel are relieved of duty, PCS, ETS, or no longer require access. An updated memorandum will be provided to the IPSO within three duty days of any changes.
(2) Ensure personnel needing access to areas requiring a background screening have this completed and acknowledged on the IDS PIN Request Memorandum prior to request for issuance of an IDS PIN. PINs will not be issued for IDS protecting AA&E until a completed Personnel Reliability Screening and Evaluation is documented on DA Form 7708 and on file at the unit.
(3) Provide the IPSO with the names, telephone numbers, and call order for emergency contact should issues with the IDS occur after duty hours. The Commander or Director are notified after attempts to contact personnel on the current contact list fail.
(4) Brief all unit/activity PIN holders of responsibilities associated with having a PIN.
the key control officer on DA Form 5513, Key Control Register and Inventory. A change of the key control officer will require a reissuance update on all affected command level DA Forms
a. All AA&E keys and locks in operational use and the secondary set, to include any spare locks with keys identified for future AA&E usage, will be annotated on a Master Key and Lock Inventory. A DA Form 5513 labeled as “Master” is used to record this information. Closed out forms are maintained on file for 1 year.
b. Primary AA&E Key Control
(1) The primary set of AA&E keys are signed in/out from the AA&E KC to the armorer using a DA Form 5513 labeled “Temporary Issue.” Closed out forms are maintained on file for 1 year.
(2) When custody of the primary AA&E keys are transferred between authorized armorers, i.e. 24-hour operations, a DA Form 5513 labeled “Operational Keys” is used. Armorers transferring custody between themselves will write “Not Used,” in the “Turned In” and “Received by” blocks of the form. Closed out forms are maintained on file for 1 year.
(3) When custody of the AA&E keys are transferred between an armorer and the AA&E KC or from armorer to armorer, a physical count of all weapons, ammunition, and sensitive items stored within the AA&E storage area is conducted. (See paragraph 6-2 physical counts)
c. Secondary AA&E Key Control
(1) A DA Form 5513 labeled as “Permanent Issue” is maintained for the secondary set of AA&E keys, which are stored at the next higher headquarters or comparable unit. Personnel responsible for the storage of the sealed key containers and sealed SF 700s (Security Container Information), (AA&E key safe combinations) will sign for them on this form. Closed out forms are maintained on file for 1 year.
(2) The US Army Reserve Centers may store secondary AA&E keys within the Center; however, the secondary AA&E keys cannot be stored in the same Class 5 container with primary AA&E keys. These keys must be stored in a separate Class 5 container. At no time can AA&E keys be stored in the same container as classified material.
d. All primary and secondary sets of AA&E keys are secured on serial numbered sealed steel rings provided by the IPSO. There will be two keys for each locking device used to store or protect AA&E. These keys will not be duplicated. If an AA&E key or lock is broken or becomes unusable the lock is replaced immediately. The key control officer and the AA&E KC will update all DA Forms 5513 to reflect lock and key changes. The AA&E KC will report to the IPSO, with the armorer, who will be in possession of both sets of AA&E keys (primary and secondary) to have the seals removed, and the new keys placed on the AA&E key rings. New seals are applied to both sets by the IPSO.
e. When updating AA&E key and lock changes on DA Forms 5513, use ink, line through old information, and write in the new information. A Memorandum for Record (MFR) identifying the purpose for this change, endorsed by the command key control officer is completed and kept on file until the DA Form 5513 is destroyed (at least one year). If a new DA Form 5513 is completed to show the change, maintain the old form on file for 1 year.
f. AA&E Key and Lock Inventories
(1) Primary AA&E keys are jointly inventoried monthly by serial number, by the AA&E KC and armorer. For the monthly inventory of secondary AA&E keys, only the seal on the container is checked for evidence of tampering or removal.
(2) Semi-annually the key control officer will inventory all AA&E keys and locks by serial number. This inventory is completed jointly with the armorer, and AA&E KC.
(3) When seals are broken on secondary AA&E Key Containers for semi-annual inventory, change of custody or change of keys, a joint (key control officer, AA&E KC and armorer) by serial number inventory is conducted.
(4) All AA&E key and lock inventories are logged on the “Permanent Issue” DA Form 5513 signed and dated by the person(s) conducting the inventory. All inventories are maintained on file for one year.
g. When a new Primary AA&E KC is appointed a joint inventory is conducted by both the incoming and outgoing Primary AA&E KC with the key control officer and armorer. A MFR is completed with any related problems listed and signed by both incoming and outgoing Primary AA&E KC and endorsed by the key control officer. This MFR is kept on file until the next change of Primary AA&E KC or for one year, whichever is shorter. When a joint inventory cannot be conducted between out-going and incoming AA&E KC a joint inventory is conducted with the key control officer and the incoming AA&E KC. A MFR will be generated and endorsed by the key control officer and signed by the current commander to record this and any discrepancies found.
h. Combinations for containers/safes storing AA&E keys and protecting AA&E vault doors are changed semi-annually or when personnel with knowledge of the combination no longer need access to the container or vault, or if the combination is believed to have been compromised. SF Form 700 is used to record the change of combinations and completed as outlined in AR 380-5, Department of the Army Information Security Program. Part 1 of completed SF 700s, will be placed in a sealed opaque envelope. The envelope will be marked “Security Container Information,” the container number, and the date the combination was changed. Part 1 will be placed inside the lock drawer of security containers or on the inside wall of the arms vault door. Part 2 with combinations are secured at the next higher Command as outlined in AR 380-5.
i. Primary and secondary sets of AA&E keys are secured in modified ammunition cans that are at least 20-gauge steel construction, with a steel hasp welded to the can to allow for placing a padlock on the can. These cans are locked with approved Low Security padlocks meeting requirements of the DoD Key and Lock Program specifications. AA&E keys maintained at the next higher Command will also have an approved security seal applied, wrapped through the padlock shackle and hasp to allow for the seal number to be viewed and so removal will show signs of tampering.
j. Ammunition cans securing category I or II AA&E keys will be stored in General Services Administration (GSA) approved Class 5 security containers. Only commanders and AA&E KC will have access to these containers. GSA approved Class 5 security containers weighing less than 500 lbs will be secured to the structure with an approved chain and padlock.
4-3. Supplemental Controls
a. An SF 702 (Security Container Check Sheet) is maintained at all Arms Room doors/vaults and security containers/safes used to store AA&E or AA&E keys. Forms will include all necessary information as required by the form for openings, closings, and security checks. Completed SF 702s are maintained on file for 1 year.
b. Locally fabricated or modified weapons racks, metal wall lockers, or metal cabinets may be used if protection is equivalent to standard issue GSA approved racks or containers approved for use and certified by Small Arms Logistics & Demilitarization, Rock Island, IL. Ensure that standards outlined in AR 190-11, para 4-2 are met when used. A qualified local Logistics Armament Representative will certify the design and complete a certification document for each rack or container used. All containers/racks are inscribed with a serial number, which corresponds to the serial number on the certification document. The certification document is posted inside the AA&E Facility with the rack or container.
c. Only pre-designated Logistics Readiness Center (LRC) amnesty boxes will be utilized by FLW personnel. Locations of the amnesty boxes are at designated Training Battalion Dining Facilities (DFAC), Range Control, and the ASP. Commanders will ensure all personnel know the locations of these points and their Command Policy on amnesty. Unit/activity commanders will not have amnesty boxes in the unit areas. Refer to FLW Reg 700-2, chapter 6 for more details on amnesty boxes.
d. During monthly sensitive items inventories unit applied seals on mission load ammunition or force protection ammunition containers or other sensitive items are removed and the items inventoried. Once the inventory is complete a new seal may be applied and related paperwork annotated with the seal changes.
e. FLW Form 1693 (Weapons Receipt Register) will be used as a weapons and equipment log/control sheet when weapons are signed out for more than 24 hours or unassigned weapons are issued on a DA Form 2062, IAW DA PAM 710-2-1, para 5-6d(3).
f. DA Form 3749 (Equipment Receipt) will be used to account for individual issue of assigned weapons. DA Form 2062 (Hand Receipt) is used to issue unassigned weapons. DA Form 2062 will not be used in lieu of a DA Form 3749 when assigned weapons are issued. The form will be placed in the weapons slot of the rack from where the weapon was taken to facilitate accountability. When DA Form 2062 is used to issue unassigned weapons an entry on FLW Form 1693 is required regardless of the amount of time the weapon is issued.
g. Commanders will ensure all unit personnel with individual or organizational responsibilities for the control and safeguard of AA&E are briefed annually. Record of this annual briefing is annotated by each individual on FLW Form 97 (Physical Security AA&E Briefing), IAW AR 190- 11, para 2-10b.
(1) Personnel in a school/training status, prior to the issue of AA&E, will receive the same briefing as mentioned above on their AA&E responsibilities. A separate FLW Form 97 is completed and maintained on file until graduation.
(2) Commanders involved with Weapons Immersion Program (WIP) will ensure Brigade, Battalion, and Company WIP policies are included during pre-cycle briefings with unit cadre.
Cadre involved with WIP will sign acknowledgement on FLW Form 97, prior to each training cycle, and maintain these on file until the training cycle is completed.
h. Weapons or other sensitive items on a hand receipt from other units or organizations will be sub-hand receipt to the unit armorer for storage in the arms room. These weapons or other items will be added as part of daily opening and closing physical count inventories and included during monthly sensitive items inventories.
i. Commanders will document and approve by informal memorandum all items stored in the arms room that are not AA&E. These items will be included on the physical count inventories and documented on the Opening and Closing DA Form 2062. See chapter 6 for inventory requirements.
4-4. Exceptions to Policy and Waivers
Requests for exceptions or waivers to the physical security requirements of this regulation are forwarded through the unit’s chain of command (Brigade or equivalent) to the Garrison Commander, ATTN: IMLD-ESP-S, DES, Security Operations Division. Guidelines in AR 190- 11, para 2-4h are used to submit the request.
a. Exception and waiver requests must include compensatory measures in effect or recommended.
b. Exceptions and waivers will not be granted solely for operational or training convenience.
c. Waivers may be granted for a period up to one year and may be renewed after a review of the circumstances as to why a regulatory requirement cannot be met.
(1) A justification is needed for each waiver and will state all previous waivers granted for the same regulatory shortfall.
(2) Waivers are not needed for deficiencies that can be corrected within 60 days after an inspection.
d. Exceptions may be approved when it is clearly established that the correction of a deficiency is not practicable or when security afforded is equivalent to or better than the requirement(s). Exceptions are normally considered permanent; however, all exceptions are reviewed during physical security inspections to determine if changes are available to bring deficiencies into regulatory compliance. Reviews will be forwarded to the approving authority granting the exception to determine continuation.
e. If a waiver or exception is approved it must be kept within the facility to which it was granted, for inspection purposes.
Chapter 5 SECURITY OF AA&E IN THE TRAINING AND INITIAL ENTRY TRAINING (IET) ENVIRONMENTS
5–1. Security of AA&E
of the inventory results. CQ or SDO will conduct a physical count inventory of all unit weapons issued out of the unit arms room at minimum once between the hours of 2000 and 0400 daily, and maintain a log of inventory results. Maintain on file all logs on which physical count inventories are recorded for a minimum of 90 days.
(6) Cable locks maybe used to secure weapons in the barracks while Soldiers are sleeping. If used cable locks will be secured to the Soldier’s bunk, run through the magazine well and ejection port. Weapons will be locked in such a way as to allow the weapon to be viewed and counted by unit guards. Cable locks and keys will be controlled and individually issued IAW administrative key and lock requirements.
(7) Commanders may, after mitigating all security risks, authorize Soldiers to sleep with their weapons. Weapons are positioned in such a manner that the Soldier can maintain continuous positive control of the weapon (between the mattress and bed frame at the head of the bunk).
(8) Develop written procedures for the training environment to issue, account for and secure unissued and issued training munitions, such as blank ammunition, training munition simulators, and non-lethal training ammunition/munitions such as Simunitions.
(9) Unassigned weapons issued to a Soldier will be sub-hand receipted to them on DA form 2062. If the individual was carrying their assigned weapon (M-4/M-16) this will be retained by the designated AA&E Cadre and returned to the unit arms room as soon as possible. (see 5- 2a (4) (b) below on documentation requirements)
b. Commanders of units not involved in the WIP will:
(1) Incorporate security procedures in unit plans and SOPs directing procedures for safeguarding and securing AA&E in the training environment.
(2) Develop written procedures for the training environment to issue, account for and secure unissued and issued training munitions, such as blank ammunition, training munition simulators, and non-lethal training ammunition/munitions such as Simunitions.
(3) Ensure all weapons removed for training purposes from facilities certified for the storage of AA&E are secured and safeguarded IAW with this regulation and AR 190-11, paragraph 4-1b.
5-2. Security of Arms and Training Munitions in the Custody of IET Personnel
a. Prior to being issued a weapon, all Soldiers will receive a physical security and personal responsibilities of AA&E briefing. A record of this briefing will be annotated by each individual on FLW Form 97. This form will remain on file until 100% by serial number inventory of all weapons is completed at the end of the training cycle with no discrepancies. Individuals issued or in possession of arms and training munitions are responsible for security of this property while it is entrusted to their care.
(1) Each weapon issued is carried on the person of the individual to whom issued at all times or it will be properly safeguarded and secured as designated below.
(2) Except during emergencies, weapons are not entrusted to the custody of any other person except those responsible for the security of operational weapons. These persons will comply with appropriate issue and turn–in procedures.
(3) An IET Soldier may secure another IET Soldier’s weapon when the Soldier is temporarily (not to exceed 2 hours) separated from his or her weapon. A Soldier will not be responsible for securing more than their individually assigned weapon and one other as specified above.
(4) When a Soldier departs a training site for an appointment the following procedures will be used:
(a) Turn in their weapon to the designated AA&E cadre. The weapon is locked in a weapons rack under constant surveillance/guard and secured with a GSA approved lock and chain either to a building structure, an item weighing at least 500 lbs or an immovable object.
(b) The AA&E cadre will annotate on FLW Form 1693 the weapon serial number, nomenclature of the weapon, the Soldiers printed name and the accepted date/time of the weapon and their initials. Upon returning to the training site the Soldier will contact the AA&E cadre for retrieval of their assigned weapon, on the same entry where the weapons was released to the AA&E cadre the Soldier will now enter the date and time of issue and signature on FLW Form 1693 and reclaim their weapon.
(c) Should a Soldier not return from their appointment prior to the end of the duty day, the AA&E cadre will transport the weapon(s) back to the unit arms room where the weapon(s) will be turned in to the unit armorer IAW regulatory turn-in procedures. See AR 190-11, chapter 7 for armed guard requirements.
(d) Primary and alternate AA&E cadre may transfer custody of the weapons and rack keys between themselves should the need arise. A joint inventory of weapons will be conducted by both individuals and all weapons sub-hand receipted for on DA Form 2062. Custody of rack keys are accounted for and transferred on DA Form 5513.
b. Soldiers will not take weapons off the Installation, to sick call, other appointments, or when assigned to post detail. Weapons will not be taken inside any medical or dental facility, post chapels, post exchanges/shoppettes, post clubs, latrine area or any recreational facility.
c. Soldiers undergoing medical evaluation for possible mental illness will not be issued a weapon.
d. Units participating in the WIP will conduct a physical count of weapons and training munitions at a minimum of twice per day. Results of these counts will be reported through the chain of command to Brigade Headquarters. The Brigade will maintain copies of these reports on file until the unit weapons are returned to the arms room at the end of each training cycle and 100% accounted for.
5-3. Guard Requirements in Operational or Training Environments for Categories I through IV AA&E
a. Units are responsible for providing armed or unarmed guards as necessary.
a. A monthly, by serial number, inventory will be conducted of all AA&E and sensitive items stored in the arms room IAW DA Pam 710-2-1.
(1) Unit commanders will detail an Officer/Noncommissioned Officer (NCO) or DoD Civilian equivalent to verify weapons serial numbers and lot number(s) and quantity of operational/guard ammunition listed in the current unit property book.
(2) A record of these inventories will be kept on file in the unit arms room for two years. The inventory must contain the date of the inventory, the printed name and grade of the person who conducted the inventory. These inventories will be available to physical security inspectors for review during inspections.
(3) The unit armorer will not conduct monthly sensitive items inventories of weapons and ammunition.
(4) The same person will not conduct consecutive monthly sensitive items inventories of weapons and ammunition.
b. Units maintaining buried-in-the-ground AA&E assets for training purposes will develop inventory procedures. A minefield map with locations of all buried-in-the-ground Ammunition and Explosives (A&E) will be maintained.
(1) At a minimum a 10% positive inventory of buried-in-the-ground A&E will be conducted monthly during the sensitive item inventory. Buried-in-the-ground AA&E is located using a physical mine probing procedure or some type of electronic device, i.e. a mine detector or attached electronic tag.
(2) The total combined monthly inventories will equal a 100% inventory of buried-in-the- ground A&E annually.
(3) A visual check of the entire mine field will be made during monthly sensitive item inventory. Unit/facility AA&E SOP will outline in detail any additional requirements prior to use by authorized personnel. i.e. If the ground around mine locations shows signs of unauthorized disturbance the mine will be excavated and a visual inventory conducted.
(4) Inventories will be made by a disinterested person (anyone not assigned to or with direct responsibility for the items inventoried) in the grade E7 or above or DoD Civilian equivalent. The same person will not conduct consecutive inventories. Inventories required due to losses or breaches of security will also be conducted by a disinterested person.
c. Monthly inventory of Category I munitions will be conducted by a person not assigned to or with direct responsibility of the items inventoried.
(1) An NCO, in the rank of E-6 or above, Warrant Officer, Commissioned Officer, or DoD Civilian, in the grade of GS-09 or above may be assigned to conduct the inventory.
(2) The same person will not conduct this inventory in consecutive months. The unit armorer will not conduct this inventory.
d. Units/training facilities with K-9 scent kits, explosive training aid kits or controlled items for the purpose of training K-9 will meet the inventory/accountable requirements outlined in AR 190- 12 and DA Pam 190-12.
6-2. Physical Counts
a. Armorers will conduct a physical count of all AA&E and sensitive items stored inside the AA&E vault area when they sign for the AA&E keys from the AA&E KC or when the custody of AA&E keys are exchanged between two authorized armorers.
b. Prior to receipting for the AA&E keys on the DA Form 5513 the receiving AA&E KC will conduct a physical count of all AA&E and sensitive items stored inside the AA&E vault area.
c. All physical counts are recorded on DA Form 2062 with the legibly printed name, signature, date and time of the armorer or AA&E KC conducting the count. These are maintained on file in the arms room for 60 days after the completion of the each monthly sensitive items inventory of weapons and ammunition.
d. Training units in WIP will conduct physical counts at the following frequency; before leaving the unit area, upon arriving at the training area, before departing the training area and upon returning back to the unit area. Additionally counts will include first call in the mornings as well as lights out at the end of the day. All reports will be submitted to the higher headquarters. The first and last count will be forwarded to brigades.
Chapter 7 SECURITY OF AMMUNITION
a. Control of ammunition is conducted IAW FLW Regulation 700-2.
b. For ammunition stored in unit arms rooms:
(1) Commanders will maintain only authorized amounts of operational load ammunition on hand within unit arms rooms.
(2) For ammunition not protected by an ASP, manufacturer’s, or unit applied seal, armorers will conduct a visual inventory of all small arms ammunition when a changeover of AA&E keys are made.
(3) Armorer will check ammunition for bent or cracked casings, or bent projectiles, and powder missing from casings prior to issue and after it is returned.
(4) Commanders will ensure only authorized ammunition is stored in the arms room. (See chapter 8 for storage of privately owned ammunition requirements)
(5) Document all physical count inventories on DA Form 2062 include type, quantity and lot number. Containers with unit applied seals will have the seal number recorded on the current DA Form 2062 in use. Changing of seals will require an update of the new seal number on the DA Form 2062.
