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The tasks and responsibilities of a cost unit leader in managing costs associated with an incident. The checklist includes obtaining briefings from finance/administration section chief, recording all cost data, preparing incident cost summaries, making recommendations on cost savings, maintaining cumulative incident cost records, ensuring accurate preparation of cost documents, and entering data into an agency cost analysis system. The position requires coordination with operations and planning sections and maintaining clear communication with relief.
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The following checklist should be considered as the minimum requirements for this position. Note that some of the tasks are one-time actions; others are ongoing or repetitive for the duration of the incident.
Task
Determine reporting time-lines.
Determine standard and special reports required.
Determine desired report format.
Agency Equipment costs.
Contract or mutual aid equipment costs.
Contract or mutual aid personnel costs.
Damage to facilities, infrastructure, equipment or vehicles.
Supplies.
Food.
Facility rental.
Make sure estimates are updated with actual costs as they become available.
Make sure information is provided to Planning according to Planning’s schedule.
Agency, contract, and/or mutual aid equipment costs.
Agency, contract, and/or mutual aid personnel costs and pay premiums (straight, hazard, and overtime).
Contract or mutual aid equipment costs.
Contract or mutual aid personnel costs.
Damage to agency facilities, infrastructure, equipment or vehicles.
Supplies.
Food.
Facility rental.