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Answers to frequently asked questions about financial help with childcare costs at Leeds City College, including eligibility, application process, funding allocation, and expectations from students. It also covers specific scenarios such as using 15 free hours government funding, changing childcare providers, and taking breaks from college.
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Will I qualify for help with childcare costs? To qualify for help with childcare costs you must:
Pensions (DWP)
Students are expected to attend 100% of their classes, if your attendance falls below 90% then your childcare funding can be suspended. Students are expected to give 4 weeks’ notice of withdrawing childcare, if students do withdraw from the course without notifying the finance department then you will be liable to meet the childcare costs yourself. What are the rules about attendance? Students are expected to attend 100% of their classes; if your attendance falls below 90% then your childcare funding can be suspended. The Learner Support team will monitor your attendance and if this is low then you will be contacted to discuss this. Failure to attend meetings around attendance could lead to suspension of the childcare fund. What do I do if my child is sick and I can’t take them to the childcare provider? You must contact your childcare provider to notify them of why your child is unable to attend. Your childcare provider will still receive payment providing you have contacted both the childcare provider and college to notify them of this Can I still take my child to the childcare provider if I am not coming to college? If you do not attend college due to sickness or unforeseen circumstances then your child can still attend the childcare place and college will still fund the place in the short term. You must inform the college of the reason as to why you are not attending and how long your absence is likely to be. The Student Funds Finance Manager will make a decision about continued funding support if your absence continues, they will take account of your individual circumstances and the nature of you absence along with the principles of the fund being to support students to attend education and progress. If you are not attending college and you have not informed the Learner Support Team of the reasons for your non-attendance, then you could be liable to meet the costs of childcare yourself. I am going on holiday during term time, can college pay for my childcare? If you are going to miss college for reasons such as a holiday or to visit family during term time then your childcare fees will not be paid. You will be required to meet the cost of childcare yourself to enable your child to return to the provider. I need to have a break from college because of health, caring responsibilities or other mitigating circumstances, will college still pay for childcare for me? Childcare funding is to help students study and stay on course. We understand that occasionally due to circumstances beyond the student’s control they may need to take a break in study. College may be able to continue to fund childcare for a short absence, however, this will be considered on a case by case basis by the Student Funds Finance Manager and is not guaranteed. You will need to speak to a member of the Learner Support Team and provide evidence of you circumstances.
Can I transfer my child to another setting midway through the year? Yes, however the provider must be registered with Ofsted, you must inform college before you change childcare providers and give 4 weeks’ notice to the current provider. I am unhappy with the childcare provider and the way my child is being looked after, what can I do? Childcare providers need to work to Ofsted standards, so if you feel your child is not being cared for to these standards, you need to get advice and consider making a formal complaint. Please speak to the college’s Childcare Adviser. I am due to have a baby after my childcare funding has been submitted, what do I do? You must submit a new childcare funding application along with your evidence of income and child’s birth certificate. If the application is successful then the same procedure will apply as it had previously. I have an exam, which is not on my normal college day, what can I do? We would advise that you speak to your childcare provider to enquire if you can change your childcare days to accommodate this. If not then you would need to request the additional funding to cover the costs through the college. This must be approved first before your child attends the additional session and we require evidence from your tutor confirming this. I have to attend work placement for my course, what do I do? You must speak your childcare provider as soon as you know the dates of your work placement to enquire if they can support the additional childcare days. If they are able to then you must inform the Learner Support Team and complete an additional childcare request funding form. The additional funding must be approved before your child starts to attend the additional days, if you fail to do this then you will be liable for any costs that have not been authorised by the college. It is nearing the end of my course; do I need to inform the childcare provider of my leaving date? The childcare contract signed by you and the provider automatically expires at the end of the academic year. If you complete your course early or withdraw, you must inform college and the provider giving 4 weeks’ notice.