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Preliminary Project Description PPD ✔✔describes the scope and relationships of major elements organized in terms of building systems and components - CSI recommends UniFormat for PPDS
- describes as a system of components
Outline specifications ✔✔an abbreviated set of specification requirements normally included with schematic design or design development documents. Bassi for revising estimates of cost/schedule value - Record decisions
shop drawing ✔✔not a contract document - repared by contractor / sub/equipment supplier and show how an aspect of the work is to be fabricated and installed
methods of specifying ✔✔Descriptive, performance, reference standards, proprietary
Descriptive Specification ✔✔detailed description of required properties of product. A/E responsible for determination of desired performance criteria
Performance Specifications ✔✔required result with criteria for verifying compliance
Proprietary specifications ✔✔identify the desired manufacture or unique characteristic
closed vs open proprietary specification ✔✔
Two types of bonds ✔✔performance bond and payment bond
When are bonds expected to be delievered? ✔✔To the owner when the contractor delivers the executed owner-contractor agreements
What are bonds ✔✔They are not insurance
What protects the owner against mechanics liens? ✔✔Payment bond
What protects suppliers and subs against nonpayment? ✔✔Payment bond
Surety bond ✔✔AKA contract bond
Comprehensive schedule AKA project schedule ✔✔often a critical path schedule beginning with the inception of the project and concludes with final acceptance
schedule of values ✔✔complements the progress schedule
identifies how all the costs int he project are apportioned
A/E can request supporting documentation from contractor when thee is a disagreement on the proportionate value of items of work
Change orders are usually added to schedule of values
What records does the A/E maintain? ✔✔field observation reports
documentation of non-confirming work
correspondence
meeting minutes
communication reports
submittals
test reports
payment requests and certifications
schedule
requests for interpretation, clarification or information
proposal requests or change order requests
contract document modifications
Submittal Log ✔✔should be maintained by both the A/E and contractor
should have specification section reference
dates
action taken (approve, approved as noted, revise/resubmit, rejected,resubmit,no action,not requried for review)
Daily log ✔✔work performed, delivery of products, construction problems/remedies, documentation of delays, observation of nonconforming work, visitors to the site, inspections performed, test take, signature and date
Basic steps to project closeout ✔✔Start-up, testing, adjusting and balancing of equipment
demonstration of systems and training
At substantial completion, the owner assumes the following responsibilities ✔✔routine maintenance
utilities
security
property insurance
liability for the facility and its adjacent grounds
at substantial completion, the one year correction period begins and product warranties begin
all documentation by the AHJs should be given to the owner - the owner may not occupy the project without inspection by AHJs
What the owner (facility manager) must provide to local authorities ✔✔Bonds
Easements
Emergency Plans
Certifications of Occupancy and Inspections
Signed off Permits
Permit Review Documents
Post occupancy evaluation ✔✔3-6 months after initial occupancy
Preconstruction is ... ✔✔period between procurement (bidding/negotiating/purchasing) and the beginning of actual construction work
preconstruction submittals
Requirements before contractor can begin construction ✔✔letter of intent to award
owner-contractor agreement
bonds are furnished by the contractor to the owner
insurance certificates are furnished by contractor to owner
building permits are issued by AHJs
notice to proceed is issued by the owner
contractor awards subcontractors and purchase orders
site conditions are verified
preconstruction meeting or conference is held
contractor mobilizes onto the site
(page 65)
Design Build Institute of America - DBIA 560 ✔✔Standard Form of Agreement between D-B and D-B subcontractor - Cost Plus Fee with Option for a GMP
Design Build Institute of America - DBIA 565 ✔✔Standard Form of Agreement between D-B and D-B subcontractor - Lump Sum
EJCDC C-523 ✔✔Engineerings Join Contract Documents - Construction Subcontract on the Basis of Stipulated Price
Flow down language ✔✔delegation and terms are consistent with the owner agreement
typical subcontract include ✔✔payment and performance bonds
liability insurance
workers compensation insurance
certified payrolls and reports
payment applications
submittals, samples, and mock ups
warranties
record documents
purchase orders ✔✔
Uniform Commercial Code ✔✔(UCC) Standardized codes and rules governing contracts for the sale of goods, adopted in all 50 states
notice to proceed ✔✔the date of contract commencement is established by a notice to proceed
although preconstruction might be going on during design phase
the EJCDC recognizes the notice to proceed as a significant contract document - establishes beginning date of construction
A/E might create but owner must sign
What should all project participants have access to? ✔✔at minimum....
agreement
CMAA Document A-4 ✔✔Standard Form of Agreement between Owner and Designer - for Construction Manager as Owner's Agent
EJCDC E-500 ✔✔Standard Form of Agreement Between Owner and Engineer for Professional Services
AIA Document A101 ✔✔AIA Document: Standard form of Agreement between Owner and Contractor where the basis of payment is a Stipulated Sum
AIA Document A102 ✔✔Standard Form of Agreement between Owner and Contractor where the basis payment is the Cost of Work Plus a Fee (WITH GMP)
AIA Document A103 ✔✔Standard Form of Agreement Between Owner and Contractor where the basis of payment is the Cost of Work Plus a Fee (WITHOUT GMP)
ConsensusDocs 200 ✔✔Standard Agreement between O and C (Lump Sum)
(500 is CM at risk)
ConsensusDocs 500 ✔✔Standard Agreement between O and C (CM at Risk)
CMAA Document CMAR-1 ✔✔Standard Form of Agreement between O and CM (at risk)
CMAA Document A-1 ✔✔Standard Form of Agreement between O and CM (CM as Owner's Agent)
DBIA 520 ✔✔Standard Form of Preliminary Agreement Between Owner and Design-Builder
EJCDC C-520 ✔✔Standard Agreement between O and C (for Stipulated Price)
EJCDC C-525 ✔✔Standard Agreement between O and C (Cost-Plus)
AIA Document A201 ✔✔General Conditions of the Contract for Construction
CMAA CMAR-3 ✔✔General Conditions of the Construction Contract between CM and Contractor
procedural requirements
temporary facilities and controls
govern the execution of work in 02-
Addenda ✔✔typically issued by A/E before the bid or final negotiation
Once the execution of the agreement, contract documents can be modified by change orders, change directives or minor changes.
Before agreement: Addenda
After agreement: Change order
USE COMPLETE SETS OF CONTRACT DOCUMENTS ✔✔USE COMPLETE SETS OF
CONTRACT DOCUMENTS
Ensure coordination
contractor is responsible for seeing that these revisions are incorporated into the document sets used by the subs and suppliers
Conformed sets ✔✔All revisions including addenda, change orders, minor changes may be required to be electronically posted on the contract documents at end of construction - also referred to as conformed sets
Who obtains review and approval by applicable regulatory agencies ✔✔the A/E
Disputes ✔✔claims that cannot be resolved without the intervention of an independent third party external to the team
"Claims" in AIA Document A201 ✔✔A claim is a demand or assertion by one of the parties seeking, as a matter of right, payment of money, a change in contract time or other relief with respect to the terms of the Contract
What happens if a dispute cannot be addressed by the contract documents? ✔✔Then the parties' recourse in a dispute is litigation in a court of competent jurisdiction or resorting to another dispute resolution method ( accepted by both parties)
In contracts, where are procedures for claims and disputes typically established? ✔✔general conditions (modifications in the supplementary conditions)
Owner provides A/E with project scope, outline information, physical characteristics, legal limitations, abestos report, geotechnical soil report and utility locations. ✔✔Owner often relies on A/E as part of QC scope
Qualified inspector of record (IOR) ✔✔in house building inspection as additional QC engaged by the owner
observes and records daily construction activities, prepares inspection reports, issues correction notices, and punch list for defective work
IOR vs CxA ✔✔Both on Owner's side - IOR is about consistent presence and information gathering while CxA is about testing and inspections for meeting performance criteria
Contractors and inspections by AHJs ✔✔The contractor is not required to ascertain that the contract documents comply with applicable regulations and code because it is the architect/engineer responsible for producing contract documents.
observation vs inspection ✔✔observation is to notice
whereas inspect is about examining for defects
A/E -standard agreements - CCA ✔✔A/E will perform CCA and will visit the site to...
- ascertain progress and quality of work
2)inform the owner of known deviations from the contract documents
3)keep the owner informed of progress
4)conduct inspections to determine the dates of substantial and final completion
? Who has responsibility over arrangement of inspections required by AHJs? ✔✔Contractors
? What are key site visit responsibilities of the A/E? ✔✔the right to reject work
conducts inspections to determine the date of substantial and verify final completion
review and certify payment applications
standard provisions/responsibilities of contractors on site ✔✔- observe conditions and report errors/omissions/inconsistencies to the A/E
