Basics-Project Management-Lecture Slides, Slides of Project Management

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What is a Project

• Sequence of activities
• Unique activities
• Complex activities
• Connected activities
• One Goal
• Specified time
• Available budget
• According to Specifications

What is Project Management

• Defining
  • Problem/opportunity, goal,objective, success criteria, assumptions, risks or obstacles
• Planning
  • Reducing uncertainty, improving efficiency
• Executing
  • Organizing, arranging resources, scheduling work
• Controlling
  • Monitor project/component progress
• Closing
  • Evaluating results, lessons and feedback

Project Parameters & Scope Triangle

Project Parameters

• Cost parameters
• Time parameters
• Resources

Problems for Project Manager

• Scope Creep
  • customer requirements, competitor’s entry, change in market conditions etc.
• Hope Creep
  • Hoping to do better and not reporting problems
• Effort Creep
  • Status reports show progress but remaining work not reduced proportionately
• Feature Creep
  • Like scope creep but introduced by service provider – not customer

Project Management Life

Cycle

1. Scope the Project

• State the problem/opportunity
• Establish the project goal
• Define the project objective
• Identify the success criteria
• List assumptions, risks, obstacles

Project Management Life

Cycle

2. Develop detailed Plan

• Identify project activities
• Estimate activity duration
• Determine resource requirements
• Construct project network
• Prepare project proposal

Project Management Life

Cycle

4. Monitor/Control Progress

• Establish progress reporting system
• Install change control tools/processes
• Define problem escalation process
• Monitor project progress vs plan
• Revise project plan

Project Management Life

Cycle

5. Close the Project

• Obtain client acceptance
• Install project deliverables
• Complete project documentation
• Complete post-implementation audit
• Issue final project report

Management Styles

Supporting Supporting & sharing responsibility

Coaching Close supervision, ask for suggestions and support progress

Delegating Delegating responsibility for decision-making to staff

Directing Give specific instructions and watch progress

Low Directive Behaviour High

S u p p o r t i v e

Staff Motivators & De-motivators

• Motivators
  • Recognition
  • Advancement and growth
  • Responsibility
  • The job/work itself - De-motivators - Company policy - Administrative practices - Working conditions - Technical supervision - Interpersonal relations - Job security - Benefits package

Project Management Standard

Curve 75 % time spent 80 % work done

Time

Progress

Normal/Standard Curve

30 % time spent 25 % work done

Project Management Aggressive Curve

No ramp up No learning time

Time

Progress

Aggressive Curve Docsity.com

Project Scenario:

Project Risk vs Business Value

Preferred

Undesirable

Preferred by Management

Innovative Creative

Risk/Value Project Grid

Business Value

R i s k

L o w H i g h

L o w H i g h