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Ohio Medicaid Administrative Policy Statement on Impacted Cerumen Removal, Lecture notes of Pharmacy

The administrative policy for impacted cerumen removal under ohio medicaid, including the necessary codes for claims submission, conditions for coverage, and related policies. It also references clinical guidelines and cms guidelines.

Typology: Lecture notes

2021/2022

Uploaded on 09/12/2022

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ADMINISTRATIVE POLICY STATEMENT
OHIO MEDICAID
Policy Name
Policy Number
Date Effective
Impacted Cerumen Removal
AD-1059
11/01/2021
Policy Type
Medical
ADMINISTRATIVE
Pharmacy
Reimbursement
Administrative Policy Statements prepared by CareSource and its affiliates are derived from literature based on and supported by
clinical guidelines, nationally recognized utilization and technology assessment guidelines, other medical management industr y
standards, and published MCO clinical policy guidelines. Medically necessary services include, but are not limited to, those
health care services or supplies that are proper and necessary for the diagnosis or treatment of disease, illness, or injury and
without which the patient can be expected to suffer prolonged, increased or new morbidity, impairment of function, dysfunction of
a body organ or part, or significant pain and discomfort. These services meet the standards of good medical practice in the local
area, are the lowest cost alternative, and are not provided mainly for the convenience of the member or provider. Medically
necessary services also include those services defined in any Evidence of Coverage documents, Medical Policy Statements,
Provider Manuals, Member Handbooks, and/or other policies and procedures.
Administrative Policy Statements prepared by CareSource and its affili ates do not ensure an authorization or payment of
services. Please refer to the plan contract (often referred to as the Evidence of Coverage) for the service(s) referenced in the
Administrative Policy Statement. If there is a conflict between the Administrative Policy Statement and the plan contract (i.e.,
Evidence of Coverage), then the plan contract (i.e., Evidence of Coverage) will be the controlling document used to make the
determination.
According to the rules of Mental Health Parity Addiction Equity Act (MHPAEA), coverage for the diagnosis and treatment of a
behavioral health disorder will not be subject to any limitations that are less favorable than the limitations that apply to medical
conditions as covered under this policy.
Table of Contents
Administrative Policy Statement ................................................................................................. 1
A. Subject ................................................................................................................................ 2
B. Background ......................................................................................................................... 2
C. Definitions ........................................................................................................................... 2
D. Policy .................................................................................................................................. 2
E. Conditions of Coverage ....................................................................................................... 3
F. Related Policies/Rules ........................................................................................................ 3
G. Review/Revision History ..................................................................................................... 3
H. References ......................................................................................................................... 3
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ADMINISTRATIVE POLICY STATEMENT

OHIO MEDICAID

Policy Name Policy Number Date Effective Impacted Cerumen Removal AD-1059 11/01/ Policy Type Medical ADMINISTRATIVE Pharmacy Reimbursement

Administrative Policy Statements prepared by CareSource and its affiliates are derived from literature based on and supported by clinical guidelines, nationally recognized utilization and technology assessment guidelines, other medical management industry standards, and published MCO clinical policy guidelines. Medically necessary services include, but are not limited to, those health care services or supplies that are proper and necessary for the diagnosis or treatment of disease, illness, or injury and without which the patient can be expected to suffer prolonged, increased or new morbidity, impairment of function, dysfunction of a body organ or part, or significant pain and discomfort. These services meet the standards of good medical practice in the local area, are the lowest cost alternative, and are not provided mainly for the convenience of the member or provider. Medically necessary services also include those services defined in any Evidence of Coverage documents, Medical Policy Statements, Provider Manuals, Member Handbooks, and/or other policies and procedures. Administrative Policy Statements prepared by CareSource and its affiliates do not ensure an authorization or payment of services. Please refer to the plan contract (often referred to as the Evidence of Coverage) for the service(s) referenced in the Administrative Policy Statement. If there is a conflict between the Administrative Policy Statement and the plan contract (i.e., Evidence of Coverage), then the plan contract (i.e., Evidence of Coverage) will be the controlling document used to make the determination. According to the rules of Mental Health Parity Addiction Equity Act (MHPAEA), coverage for the diagnosis and treatment of a behavioral health disorder will not be subject to any limitations that are less favorable than the limitations that apply to medical conditions as covered under this policy.

Table of Contents

Administrative Policy Statement ................................................................................................. 1

A. Subject................................................................................................................................ 2

B. Background......................................................................................................................... 2

C. Definitions ........................................................................................................................... 2

D. Policy .................................................................................................................................. 2

E. Conditions of Coverage....................................................................................................... 3

F. Related Policies/Rules ........................................................................................................ 3

G. Review/Revision History ..................................................................................................... 3

H. References ......................................................................................................................... 3

Impacted Cerumen Removal OHIO MEDICAID AD- Effective Date: 11/01/

A. Subject

Impacted Cerumen Removal

B. Background

Cerumen or ear wax is a normal substance that cleans, protects, and lubricates the ear canal. The cerumen can block the ear canal causing symptoms such as pain, hearing loss, fullness, itching, and tinnitus. Methods to removal the cerumen include irrigation, manual removal with instrumentation, and cerumenolytic agents.

C. Definitions

  • Cerumen Impaction – An accumulation of cerumen that is associated with symptoms and/or prevents a necessary ear examination.

D. Policy

I. Claims submission for cerumen impaction should include the appropriate CPT code and ICD-10 such as: A. ICD- A. Impacted cerumen, unspecified ear; B. Impacted cerumen, right ear C. Impacted cerumen, left ear; or D. Impacted cerumen, bilateral. B. CPT A. Removal impacted cerumen using irrigation/lavage, unilateral; B. Removal impacted cerumen requiring instrumentation, unilateral; or C. Removal of impacted cerumen (one or both ears) by physician on same date of service as audiologic function testing

NOTE: Visualization aids, such as, but not necessarily limited to binocular microscopy, are considered to be included in the CPT code and should not be billed separately.

II. Evaluation and management (E&M) visit A. Impacted cerumen

  1. An E&M service may not be billed when the sole reason for the visit is to remove symptomatic impacted cerumen.
  2. An E&M service on the same day as removal of impacted cerumen may not be billed unless it represents and is documented to be a significant, separately identifiable service on the same day. B. Non impacted cerumen
  3. For removal of cerumen that is not impacted, use the E&M service code

III. For bilateral procedures, use Centers for Medicare & Medicaid Services (CMS) Guidelines.